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March 8, 2010 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

Agenda
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. WELCOME AND COMMENTS FROM VISITORS:
Rationale:  "Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
3. SUPERINTENDENT'S REPORT:
Rationale:  1) OSTP mandated Tests - CRT Tests
2) Update on Summer School needs
3) Report on Math Textbook Selection
4) Honors Banquet Report held on March 1st
5) Open Transfer Law - January 1 - April, 1 2010
6) Larry Fry - SDE Regional Accreditation Officer -
    Accreditation Audit
7) OSSBA/CCOSA 2010 Conference at Cox
    Convention Center August 27-29, 2010
8) Sports Law Regional Workshop/Tulsa Riverside
    Campus March 23rd - Justin, Lori and David 
    have been registered
9) 22 students have applied for fall 2010 enrollment at TCT
    4 students are currently in the TechWorks Program and
    4 more have been invited
   

4. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
4.A. Approve minutes of February 08, 2010 Regular Board Meeting.
4.B. Approve minutes of the February 22, 2010, Special Board Meeting
4.C. Approve application for Summer Food Service Program
4.D. Approve transfers
4.E. Approve Pawhuska elementary fundraiser for 2010-2011:
Rationale:  JT Enterprises Catalog and Cookie Dough Sales
4.F. Approve FFA Activities:
Rationale:  April 1st    - Connors Career Development Event
                  Students will participate in the areas of livestock
                  judging, farm shop and speech

April 6th    - Dewey Speech Contest
April 9th    - NEO Speech contest
April 10th  - NEO  Career Development Event
April 15th  - Tulsa PI Speech contest 5 pm
4.G. Approve Student Council Activities:
Rationale:  Student Council would like to request permission to attend the Spring district workshop and officer election in Stillwater on March 31st.

Student Council would like to request permission to use the old gym on March 25th for the second annual powder-puff cup challenge.  This was a great event last year that was well attended and a great fundraiser for student council as we approach summer and next all's expenses.
4.H. Approve JH Cheerleaders to attend summer camp, June 22-25, 2010 at Ada, Oklahoma
4.I. Approve HS Cheerleader activities:
Rationale:  June 20-22 - Cheer Camp to the University of Tulsa

June 23- July 4 - Firework Stand
4.J. Approve Baseball activities:
Rationale:  3A Shoot-Out at Jones, OK (possible overnight stay, April 1-3, 2010)
We wont stay at Jones if we don't have to, but I have not received a bracket yet.

Grove Tournament (overnight stay paid for by Grove Baseball for friday, April 9)
4.K. Approve Pawhuska Youth Sports to use the Baseball / Softball fields for summer youth activities.
4.L. Approve use of Baseball / Softball fields for a youth traveling team coached by Shawn Caldwell
4.M. Approve Student Activity Account
4.N. Approve Treasurer's Report and Investment Report
4.O. Approve Appropriations, change orders, and encumbrances:
Rationale:  2009-2010 General Fund appropriations and Enc #'s 400-422, 70152-70155 IN THE AMOUNT $59,487.62
2009-2010 General Fund Change order #'s 156, 161 IN THE AMOUNT OF $2371.14
2009-2010 Building Fund appropriations and enc #'s   
2009-2010 Building Fund Change orders #'s 2106, 2119 IN THE AMOUNT OF $2500.00
2009-2010 Child Nutrition appropriations and enc#'s  
2009-2010 Child Nutrition Change orders #'s 2207 IN THE AMOUNT OF $500.00
2009-2010 Gifts Fund appropriations and Enc #'s 8112-8120 IN THE AMOUNT OF $4450.98
5. VOTE TO APPROVE LOCAL APPLICATION FOR SECONDARY CAREER AND TECHNOLOGY EDUCATION PROGRAMS FOR SCHOOL YEAR 2010-2011
6. VOTE TO APPROVE THE 2010-2011 MEMBERSHIP FEE OF $12,060 TO OSAGE COUNTY INTERLOCAL COOPERATIVE AND TO PAY THE 2010-2011 MEMBERSHIP FEE ON OR BEFORE 8-1-10.
Rationale:  (BASED ON OCTOBER 1, 2009 CHILD COUNT)  + $120 FROM LAST YEAR
7. VOTE TO CERTIFY THE ANNUAL SCHOOL ELECTION RESULTS OF 02-09-2010 RUN OFF ELECTION ON APRIL 6, 2010 - DAVID CLIFTON AND TOM BOONE
8. VOTE TO APPROVE THE ANNUAL SOFTWARE FOR THE FOLLETT-DESTINY LIBRARY MANAGEMENT SYSTEM IN THE AMOUNT OF $3,249.68
9. VOTE TO APPROVE CONTRACT FOR AUDIT OF PUBLIC SCHOOLS 2009-2010 SCHOOL YEAR.
10. VOTE TO APPROVE MEMORANDUM OF AGREEMENT WITH YOUTHWORKS, INC. REGARDING THE USE OF THE LOCKERROOM SHOWERS FOR YOUTH WORKS GROUP MAY 28-AUGUST 07, 2010
11. PROPOSED EXECUTIVE SESSION TO DISCUSS REEMPLOYMENT OF ENCUMBRANCE AND MINUTES CLERK, DEPUTY ENCUMBRANCE CLERK AND MINUTES CLERK, TREASURER, AND SECRETARY TO SUPERINTENDENT AND DEPUTY TREASURER AND DISTRICT TECHNOLOGY DIRECTOR 25 O.S. SEC 307 (B) (1)
12. VOTE TO CONVENE IN EXECUTIVE SESSION:
13. VOTE TO ACKNOWLEDGE THE BOARD HAS RETURNED TO OPEN SESSION:
14. EXECUTIVE SESSION COMPLIANCE STATEMENT:
15. VOTE TO APPROVE THE RESIGNATION, EFFECTIVE AT THE END OF THE 09-10 CONTRACT YEAR.
16. VOTE TO APPROVE REEMPLOYMENT OF LINDA WEST AS ENCUMBRANCE AND MINUTES CLERK FOR THE 2010-2011 SCHOOL YEAR.
17. VOTE TO APPROVE REEMPLOYMENT OF SARA PITTS AS DEPUTY ENCUMBRANCE AND MINUTES CLERK FOR THE 2010-2011 SCHOOL YEAR.
18. VOTE TO APPROVE REEMPLOYMENT OF ELIZABETH HEMBREE AS TREASURER FOR THE 2010-2011 SCHOOL YEAR.
19. VOTE TO APPROVE REEMPLOYMENT OF MICHELLE MALASKE AS SECRETARY TO THE SUPERINTENDENT AND DEPUTY TREASURER FOR THE 2010-2011 SCHOOL YEAR.
20. VOTE TO APPROVE REEMPLOYMENT OF CHRIS HARRIS AS DISTRICT TECHNOLOGY DIRECTOR FOR THE 2010-2011 SCHOOL YEAR.
21. NEW BUSINESS:
22. COMMENTS FROM THE BOARD:
23. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration building at 2:45 PM on March 05, 2010 and posted on the web site: www.pawhuskadistrict.org




Michelle Malaske, CSBA
Pawhuska Public Schools
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