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November 11, 2008 at 5:30 PM - SUPERINTENDENT'S REPORT AND PAWHUSKA BOARD OF EDUCATION AGENDA

Agenda
1. CALL TO ORDER AND RECORDING OF MEMBERS PRESENT AND ABSENT:
2. WELCOME AND COMMENTS FROM VISITORS:
Rationale:  "Visitors wishing to speak before the Board on any item on the agenda must complete a card with name and purpose of address.  A time limit may be imposed by the President."
3. SPOTLIGHT: Elem Star Students and IC Student of the Month
4. TECHNOLOGY REPORT - CHRIS HARRIS
Rationale:  Digital School Board Survey - Pawhuska ranks 8th in Small Category (-2500 Students)

E-rate approval for year 12 at 83% district portion 17%
5. CONSENT AGENDA:
Rationale:  All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items.  The consent agenda consists of the discussion, consideration, and approval of the following items:
5.A. Approve minutes of the October 14, 2008, Regular Board Meeting
5.B. Approve transfers (see attached)
5.C. Approve Pawhuska Youth Sports request to use gymnasiums - approval pending receipt of verification of insurance.
5.D. Approve FFA Activities for November/December:
Rationale:  November:

13th - Northeast District Farmers & Ranch Speech Contest, Sapulpa    

December:

6th - State Farmers & Ranchers Speech Contest, Stillwater

6th & 7th - Made for Excellence , Tulsa - This is a leadership convention for 11th and 12th grade students.  They will learn different  aspects of leadership and how to become a better leader.  5 students would attend this activity.

6th & 7th - Advanced Leadership Development, Tulsa - This is a leadership convention for 11th and 12th grade students.  They will learn different aspects of leadership and how to become a better leader.  6 students would attend this activity.

13th - Tulsa Farm Show - This gives the students the opportunity to see different aspects of agriculture and the different career opportunity in the area of agriculture.

13th & 14th - Made for Excellence, Oklahoma City - This is a leadership convention for 9th and 10th grade students.  They will learn difference aspects of leadership and how to become a better leader.

13th & 14th - Advances Leadership Development, Oklahoma City - This is a leadership convention for 11th and 12th grade students.  They will learn differenct as of leadership and how to become a better leader.

* If no students qualify for the State Farmers & Ranchers Speech Contest we would attend MFE & ALD in Tulsa.  If students do qualify for the State Farmers & Ranchers Speech Contest we would like to attend ALD & MFE in Oklahoma City.


5.E. Approve Band activities:
Rationale:  1- Request to take a trip to St. Louis, MO on the last weekend of Spring Break 3/19-22/2009 for performance and highlights.
2- Request to take a school bus for the St. Louis Trip.  Cost of Chartered Bus $4675.00
3- Request to take a Suburban or Ag Truck to tow Band Trailer to St. Louis
4-  Request to use "All 4 Kids" fundraising to sell OU/OSU Merchandise in late January for Band Fundraiser.  This is a new company for the Band.
5- Request to host an Indoor Drumline and Winter Guard Competition, dates to be approved are March 7, 2009 and March 14, 2009.  Only one date will be chosen after the WGPO Circuit Meeting.
5.F. Approve Elks Wrestling request to use the Wrestling Facility on Monday, Tuesday and Thursdays from 5:30 pm-7:00 pm
5.G. Approve Elks Wrestling to hold Tournament November 15, 2008 in the field house
5.H. Approve Student Activity Account
5.I. Approve Treasurer's Report and Investment Report
5.J. Approve Appropriations, Change Orders, and Encumbrances:
Rationale:  2008-2009 General Fund appropriations, and enc #268-292 in the amount of $18,747.72
2008-2009 General Fund Change orders#'s 123, 231, 70025, 70028 in the amount of $17,234.53
2008-2009 Child Nutrition Prog appropriation, and enc#'s 2222, 2223 in the amount of $820.84
2008-2009 Gift Fund appropriation and enc#'s 8108-8121 in the amount of $19,814.76
2008-2009 2006 Bond Fund Change orders #'s 3706 in the amount of $3,984.50 
6. VOTE TO APPROVE THE 2008-2009 LEGAL BUDGET AS APPROVED BY THE COUNTY EXCISE BOARD.
7. DISCUSS AND VOTE TO APPROVE LETTING BIDS FOR YEAR 12(2009-2010) E-RATE TO INCLUDE INTERNET ACCESS, INTERNET MAINTENANCE SERVICE AND TELEPHONE LONG DISTANCE SERVICE.
8. VOTE TO APPROVE TO PAY OUR PRO-RATA SHARE OF REVALUATION COST IN THE AMOUNT OF $33,798.93 PAYABLE TO THE OSAGE COUNTY TREASURER PRIOR TO DECEMBER 31, 2008. This is a decrease of $1,737.79 over last year.
9. VOTE TO APPROVE INSURANCE PROPERTRY RENEWAL QUOTE IN THE AMOUNT OF $1,727.80 (decrease of $103.88) FOR THE OLD ADMINISTRATION BUILDING.
10. VOTE TO APPROVE BOARD OF EDUCATION MEETING DATES FOR 2009.
11. VOTE TO APPROVE BOARD POLICY EHBB-GIFTED STUDENT PROGRAM AS PER THE DISTRICT GIFTED COMMITTEE RECOMMENDATIONS. Jon Culver, Chairperson of Gifted Committee
12. VOTE TO APPROVE PARENTAL INVOLVEMENT POLICY.
13. VOTE TO ACCEPT THE RESIGNATION FROM TEFFANY BRANDON, JR.HIGH LANGUAGE ARTS TEACHER AND VARSITY SOFTBALL COACH, EFFECTIVE AT THE END OF THE 2008-2009 CONTRACT.
14. VOTE TO APPROVE PRELIMINARY ESTIMATE OF NEEDS FOR 2009-2010
15. SUPERINTENDENT'S REPORT:
Rationale:  1) Larry Fry, SDE was here to Audit 1st Quarter & Class Size
2) Report of OSSBA District 4 Mtg/OSSBA Fall Law Institute
3) Teacher Evaluation prior to November 15th
4) Support Evaluation will be completed by Spring Break
5) Filing period for Board Seat #4 - (Dec 1-3, 2008)
6) Yadon & Putnam was here on Oct. 31st to finalize the 07-08 Financial Audit and an Audit report will be on the regular December Board Meeting.
7) School Calendar Committee will begin working on the 09-10 Academic Calendar
16. NEW BUSINESS:
17. COMMENTS FROM THE BOARD:
18. ADJOURN:
Rationale:  This agenda was posted in the Administration office and on the east entrance door of the Administration Building at 2:00 pm, Monday, November 10, 2008 and posted on the web site at www.pawhuskadistrict.org


Michelle Malaske, CSBA
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