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June 15, 2020 at 5:30 PM - Pawhuska Public Schools Board of Education Regular Meeting

Agenda
1. Call the Meeting to Order, recording of members present and absent, making of request that visitors silence their cell phones and that board members refrain from using their cell phones during the meeting.
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale: 

(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)

3. Welcome to visitors.
4. Public Participation
Rationale: 

"Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."

5. Superintendent's Report
6. Consent Agenda:
Rationale: 

All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

Action(s):
Vote to approve the consent agenda. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
6.A. Approve minutes of the May 11, 2020 Regular Board Meeting.
6.B. Approve minutes of the June 5, 2020 Special Board Meeting. 
6.C. Approve Pawhuska First United Methodist Church to use the football field for Baccalaureate on Sunday, June 21, 2020.
6.D. Approve High School Cheer to host a Regional Clinic in the Field House on July 17th - July 18th. 
6.E. Approve Junior High Cheer to use the Field House on June 19th - June 20th for Junior High Cheer Camp. 
6.F. Approve Junior High Cheer to use the Upper Elementary Cafeteria on July 14th for a dinner fundraiser. 
6.G. Approve Junior High Cheer field trip to Sun and Fun on June 20th. 
6.H. Approve Junior High Cheer online dessert and good basket auction fundraiser on June 16th. 
6.I. Approve High School Cheer dinner fundraiser at the Methodist Church on June 30th. 
6.J. Approve High School Cheer to open a mobile spirit store as a fundraiser at school and select game days at select sporting events throughout the 2020-2021 school year. 
6.K. Approve Student Activity Account
6.L. Approve Appropriations, Change Orders, and Encumbrances:
Rationale:  General Fund Encumbrance #'s: 268-274 & 70147-70149 in the amount of $14,897.59

Building Fund Encumbrance #'s: 2119 in the amount of $3,500.00

Child Nutrition Fund Encumbrance #'s: 2217 in the amount of $300.00

Gift Fund Encumbrance #'s: 8150-8153 in the amount of $26,916.77

General Fund Change Order #'s: 35, 66, 70, 81, 90, 96, 99, 107, 144, 169, 180, 184, 186, 202, 219, 223, 231, 234, 260, 70139 in the amount of $23,032.01

Child Nutrition Fund Change Order #'s: 2204 in the amount of $20,000.00
6.M. Approve Treasurer's Report and Investment Report
7. Vote to approve an amendment to renew fixed price food service management contract with OPAA for the 2020-2021 school year. 
Action(s):
Vote to approve an amendment to renew fixed price food service management contract with OPAA for the 2020-2021 school year. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
8. Vote to approve a license agreement with OKTLE for the 2020-2021 school year. 
Action(s):
Vote to approve a license agreement with OKTLE for the 2020-2021 school year. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
9. Vote to approve a consulting agreement with Waholi Consulting for the 2020-2021 school year.
Action(s):
Vote to approve a consulting agreement with Waholi Consulting for the 2020-2021 school year. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
10. Vote to approve an Authorization to Pay Funds for Title IIA provided by Osage County Interlocal Cooperative. 
Action(s):
Vote to approve an Authorization to Pay Funds for Title IIA provided by Osage County Interlocal Cooperative. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
11. Vote to approve appointing Beverly Moore to serve on the Osage County Interlocal Cooperative Board of Directors for the 2020-2021 school year.
Action(s):
Vote to approve appointing Beverly Moore to serve on the Osage County Interlocal Cooperative Board of Directors for the 2020-2021 school year. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
12. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated May 1, 2010 between the District and Pawhuska Educational Facilities Authority for the fiscal year ending June 30, 2021 as required under the provisions of the agreement. 
Action(s):
Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated May 1, 2010 between the District and Pawhuska Educational Facilities Authority for the fiscal year ending June 30, 2021 as required under the provisions of the agreement. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
13. Vote to approve Resolution for Schools and Libraries Universal Services (E-Rate) for 2020-21.  This resolution authorizes filing of the Form 471 application(s) for funding year 2020-21 and the payment of the applicant’s share upon approval of funding and receipt of services.
Action(s):
13. Vote to approve Resolution for Schools and Libraries Universal Services (E-Rate) for 2020-21. This resolution authorizes filing of the Form 471 application(s) for funding year 2020-21 and the payment of the applicant's share upon approval of funding and receipt of services. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
14. Vote to approve worker’s compensation insurance for the 2020-2021 school year with Oklahoma School Assurance Group
Action(s):
Vote to approve worker's compensation insurance for the 2020-2021 school year with Oklahoma School Assurance Group. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
15. Discussion and possible action to approve property/liability/auto renewal with OSIG in the amount of $134,464.00.
Action(s):
Discussion and possible action to approve property/liability/auto renewal with OSIG in the amount of $134,464.00. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
16. Discussion and possible action to approve property/liability/auto renewal with OSRMT in the amount of $119,209.00.
17. Consideration and vote to convene in executive session to discuss:
Rationale: 

Personnel



As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 

Executive Session will include videoconferencing. 

Those present at remote locations will be:

Michael Tolson, method of appearance: Videoconference
Addie Roanhorse, method of appearance: Videoconference

Those at the meeting site will be: 
Thomas Boone
Patricia Counts
Action(s):
Vote to convene in executive session to discuss: Personnel As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. Executive Session will include videoconferencing. Those present at remote locations will be: Michael Tolson, method of appearance: Videoconference Addie Roanhorse, method of appearance: Videoconference Scott Laird, method of appearance: Videoconference Those at the meeting site will be: Thomas Boone Patricia Counts. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
18. Acknowledge the board has returned to Open Session:
19. Executive Session Compliance Statement:
20. Vote to approve the resignation of Jerry Werts. 
Action(s):
Vote to approve the resignation of Jerry Werts. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
21. Vote to approve the resignation of Bonnie Christenson.
Action(s):
Vote to approve the resignation of Bonnie Christenson. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
22. Vote to approve the resignation of David Irby. 
Action(s):
Vote to approve the resignation of David Irby. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
23. Vote to approve the re-employment of Chris Walker as Middle School Principal for the 2020-2021 school year. 
Action(s):
Mr. Cash recommends to vote to approve the re-employment of Chris Walker as Middle School Principal for the 2020-2021 school year. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
24. Vote to approve hiring Kaci Morris as an Early Childhood Education Teacher on a one year, non-continuing contract for the 2020-2021 school year, pending the ability to obtain the required certification. 
Action(s):
Mrs. Moore recommends to vote to approve hiring Kaci Morris as an Early Childhood Education Teacher on a one year, non-continuing contract for the 2020-2021 school year, pending the ability to obtain the required certification. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
25. Vote to approve hiring Stacy Sutherland as a 2nd Grade Teacher on a one year, non-continuing contract for the 2020-2021 school year. 
Action(s):
Mrs. Moore recommends to vote to approve hiring Stacy Sutherland as a 2nd Grade Teacher on a one year, non-continuing contract for the 2020-2021 school year. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
26. Vote to approve hiring Sarah Taylor as a Secondary Special Education Teacher on a one year, non-continuing contract for the 2020-2021 school year, pending the ability to obtain the required certification. 
Action(s):
Mrs. Moore recommends to vote to approve hiring Sarah Taylor as a Secondary Special Education Teacher on a one year, non-continuing contract for the 2020-2021 school year, pending the ability to obtain the required certification. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
27. Vote to approve the updated 2020-2021 extra duty list. 
Rationale:  Exhibit A
Action(s):
Mr. Cash recommends to vote to approve the updated 2020-2021 extra duty list. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
28. New Business:
29. Comments from the Board:
30. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on  Friday, June 12, 2020 at 3:30 p.m.; and is posted on the website at: www.pawhuskadistrict.org.

 

 

Briana Millard
Minutes Clerk
Pawhuska Board of Education

Those present at remote locations will be:

Michael Tolson, method of appearance: Videoconference
Addie Roanhorse, method of appearance: Videoconference

Those at the meeting site will be: 
Thomas Boone
Patricia Counts

Action(s):
Motion to adjourn at 6:21 p.m. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
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