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April 13, 2020 at 5:30 PM - Pawhuska Public Schools Board of Education Regular Meeting

Agenda
1. Call the Meeting to Order, recording of members present and absent, making of request that visitors silence their cell phones and that board members refrain from using their cell phones during the meeting.
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale: 

(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)

3. Welcome to visitors.
4. Public Participation
Rationale: 

"Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."

5. Superintendent's Report
6. Consent Agenda:
Rationale: 

All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

Action(s):
Vote to approve the consent agenda. This motion, made by Michael Tolson and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
6.A. Approve minutes of the March 9, 2020 Regular Board Meeting.
6.B. Approve minutes of the March 27, 2020 Special Board Meeting.
6.C. Approve Surplus List
6.D. Approve Student Activity Account
6.E. Approve Appropriations, Change Orders, and Encumbrances:
Rationale:  General Fund Encumbrance #'s: 251-259 in the amount of $66,093.30

Child Nutrition Fund Encumbrance #'s: 2210-2215 in the amount of $669.08

Gift Fund Encumbrance #'s: 8147-8149 in the amount of  $9,226.37

General Fund Change Order #'s: 12, 13, 19, 21, 45, 60, 66, 71, 89, 100, 110, 184, 192, 210, 219, 220, 223, 70120 in the amount of $16,143.55

Building Fund Change Order #'s: 2116 in the amount of $19.66

Child Nutrition Change Order #'s: 70003 in the amount of -$10,286.84

Gift Fund Change Order #'s: 8112, 8133, 8140, 8146 in the amount of $729.48
6.F. Approve Treasurer's Report and Investment Report
7. Vote to approve policy FLD.
Action(s):
Vote to approve policy FLD. This motion, made by Michael Tolson and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
8. Vote to approve the 2019-2020 audit contract and engagement letter with Sanders, Bledsoe and Hewett. 
Action(s):
Vote to approve the 2019-2020 audit contract and engagement letter with Sanders, Bledsoe and Hewett. This motion, made by Michael Tolson and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
9. Vote to approve the applications for temporary appropriations for the 2020-2021 school year. 
Action(s):
Vote to approve the applications for temporary appropriations for the 2020-2021 school year. This motion, made by Michael Tolson and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
10. Vote to approve a membership renewal with Oklahoma Public School Resource Center for the 2020-2021 school year. 
Action(s):
Vote to approve a membership renewal with Oklahoma Public School Resource Center for the 2020-2021 school year. This motion, made by Michael Tolson and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
11. Consideration and vote to convene in executive session to discuss:
Rationale: 

Personnel




As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 

Executive session will include videoconferencing. 

Those present at remote locations will be:

Micheal Tolson, method of appearance: Videoconference
Addie Roanhorse, method of appearance: Videoconference

Those at the meeting site will be: 
Thomas Boone
Scott Laird
Action(s):
Vote to convene in executive session to discuss: Personnel As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. This motion, made by Michael Tolson and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
12. Acknowledge the board has returned to Open Session:
13. Executive Session Compliance Statement:
14. Discussion and possible action on rehire of certified staff for the 2020-2021 school year.
Action(s):
Vote to approve the rehire of certified staff for the 2020-2021 school year. This motion, made by Scott Laird and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
15. Discussion and possible action on rehire of non certified staff for the 2020-2021 school year.
Action(s):
Vote to approve the rehire of non certified staff for the 2020-2021 school year. as amended. This motion, made by Scott Laird and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
16. Discussion and possible action on rehire of temporary certified staff for the 2020-2021 school year.
Action(s):
Vote to approve the rehire of temporary certified staff for the 2020-2021 school year as amended. This motion, made by Scott Laird and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
17. New Business:
Action(s):
Vote to approve purchase order number 2117 in the amount of $27,747.79. This motion, made by Michael Tolson and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
18. Comments from the Board:
19. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Thursday, April 9, 2020 at 3:00 p.m.; and is posted on the website at: www.pawhuskadistrict.org.

Those present at remote locations will be:

Micheal Tolson, method of appearance: Videoconference
Addie Roanhorse, method of appearance: Videoconference

Those at the meeting site will be: 
Thomas Boone
Scott Laird
 

 

 

Briana Millard
Minutes Clerk
Pawhuska Board of Education

Action(s):
Motion to adjourn at 6:10 p.m. This motion, made by Michael Tolson and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
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