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March 9, 2020 at 5:30 PM - Pawhuska Public Schools Board of Education Regular Meeting

Agenda
1. Call the Meeting to Order, recording of members present and absent, making of request that visitors silence their cell phones and that board members refrain from using their cell phones during the meeting.
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale: 

(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)

3. Welcome to visitors.
4. Public Participation
Rationale: 

"Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."

5. Spotlight: Recognize Patricia Counts for her years of service. 
6. Superintendent's Report
7. Consent Agenda:
Rationale: 

All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

Action(s):
Vote to approve the consent agenda, approve 7d amended with no date 7c grades 7-12. This motion, made by Scott Laird and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
7.A. Approve minutes of the February 10, 2020 Regular Board Meeting.
7.B. Approve Track fundraiser dinner/silent auction on March 13, 2020.
7.C. Approve an overnight trip for Band to attend the Heartland Music Festival at Silver Dollar City in Branson, Missouri on May 1, 2020 - May 2, 2020.
7.D. Approve a Band fundraiser to have a lemonade stand outside of Big Rain Gallery on March 22, 2020. 
7.E. Approve High School Cheer fundraiser to sell flowers from Sedan Flowers for Spring flower sale to begin March 12, 2020.
7.F. Approve High School Cheer to stay overnight in Norman, OK June 11-13 for Cheer Camp. 
7.G. Approve Janese Sieke to use a Transit Van to transport JOM students to the Oklahoma Indian Student Honor Society Banquet in Edmond, Oklahoma on April 20, 2020. 
7.H. Approve Title VI Junior High Students to attend the Oklahoma State's Student Athlete Advisory Committee and Nike N7 Youth Movement in Stillwater, Oklahoma on March 30, 2019. 
7.I. Approve Honor Students to attend a field trip to Broken Arrow, Oklahoma on March 9, 2020.
7.J. Approve Osage Language II students to attend a field trip to the Oklahoma Native American Youth Language Fair in Norman, Oklahoma on April 7, 2020.
7.K. Approve Student Activity Account
7.L. Approve Appropriations, Change Orders, and Encumbrances:
Rationale:  General Fund Encumbrance #'s: 248-250 & 70145-70146 in the amount of $7533.06.

Building Fund Encumbrance #'s: 2116 in the amount of $300.

Gift Fund Encumbrance #'s: 8136-8146 in the amount of $5,931.08.

General Fund Change Order #'s: 80, 81, 100, 111, 114, 147, 160, 162, 169, 181, 187, 192, 200, 221, 223, 234, 240, 70062, & 70083 in the amount of -$31,209.53.

Building Fund Change Order #'s: 2106 & 2111 in the amount of $2,990.

Bond Fund Change Order #'s: 3903 in the amount of $121,188.

Gift Fund Change Order #'s: 8133 in the amount of $359.08.
7.M. Approve Treasurer's Report and Investment Report
8. Vote to approve policy GGFA. 
Action(s):
Vote to approve policy GGFA. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
9. Vote to approve Title VI Indian Education Bylaws. 
Action(s):
Vote to approve Title VI Indian Education Bylaws. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
10. Vote to approve the 2020-2021 school calendar. 
Action(s):
Mr. Cash recommends to vote to approve the 2020-2021 school calendar. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
11. Vote to approve a membership agreement and flow through of Title II A Funds for the 2020-2021 school year with Osage County Interlocal Cooperative. 
Action(s):
Vote to approve a membership agreement and flow through of Title II A Funds for the 2020-2021 school year with Osage County Interlocal Cooperative. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
12. Vote to approve a contract for the 2020-2021 school year with Oklahoma Department of Rehabilitation Services. 
Action(s):
Vote to approve a contract for the 2020-2021 school year with Oklahoma Department of Rehabilitation Services. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
13. Discussion and possible action on approval of summer feeding program at Pawhuska Elementary School from May 26-June 19, 2020.
Action(s):
Approve. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
14. Consideration and vote to convene in executive session to discuss:
Rationale: 

Personnel



As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 
Action(s):
Vote to convene in executive session to discuss: Personnel As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
15. Acknowledge the board has returned to Open Session:
16. Executive Session Compliance Statement:
17. Vote a approve the Superintendent Contract. 
Action(s):
Vote to approve the Superintendent Contract. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
18. Vote to approve the resignation of Janna Melton. 
Action(s):
Vote to approve the resignation of Janna Melton. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
19. Vote to approve the resignation of Sharon Holloway. 
Action(s):
Vote to approve the resignation of Sharon Holloway. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
20. Vote to approve the resignation of Stephanie Bernd. 
Action(s):
Vote to approve the resignation of Stephanie Bernd. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
21. Vote to approve the resignation of Penny Oller. 
Action(s):
Vote to accept the resignation of Penny Oller. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
22. Vote to approve the updated sub list. 
Action(s):
Vote to approve the updated sub list. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
23. Discussion and possible action of a salary increase of $620 for Josh Williams, Maintenance Director. 
Action(s):
Vote to approve a salary increase of $620 for Josh Williams, Maintenance Director. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
24. Vote to approve Josh Williams as the Assistant Junior High Baseball Coach. 
Action(s):
Vote to approve Josh Williams as the Assistant Junior High Baseball Coach. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
25. Vote to approve or table the re-employment of Amy Sanders, as Pawhuska Indian Camp Elementary Principal for the 2020-2021 school year.
Action(s):
Mr. Cash recommends to vote to table the re-employment of Amy Sanders, as Pawhuska Indian Camp Elementary Principal for the 2020-2021 school year. This motion, made by Patricia Counts and seconded by Addie Roanhorse, tabled.
No Action(s) have been added to this Agenda Item.
26. Vote to approve or table the re-employment of Byron Cowan, as Pawhuska  Elementary Principal for the 2020-2021 school year.
Action(s):
Mr. Cash recommends to vote to approve the re-employment of Byron Cowan, as Pawhuska  Elementary Principal for the 2020-2021 school year. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
27. Vote to approve or table the re-employment of Lauri Lee, as Pawhuska High School Principal for the 2020-2021 school year.
Action(s):
Mr. Cash recommends to vote to table the re-employment of Lauri Lee, as Pawhuska High School Principal for the 2020-2021 school year. This motion, made by Patricia Counts and seconded by Addie Roanhorse, tabled.
No Action(s) have been added to this Agenda Item.
28. Vote to approve or table the re-employment of Chris Walker, as Pawhuska High School Assistant Principal and Athletic Director for the 2020-2021 school year.
Action(s):
Mr. Cash recommends to vote to table the re-employment of Chris Walker, as Pawhuska High School Assistant Principal and Athletic Director for the 2020-2021 school year. This motion, made by Patricia Counts and seconded by Addie Roanhorse, tabled.
No Action(s) have been added to this Agenda Item.
29. Vote to approve or table the re-employment of Lauren Stanton, as Deputy Encumbrance Clerk/Accounts Payable for the 2020-2021 school year.
Action(s):
Mr. Cash recommends to vote to approve the re-employment of Lauren Stanton, as Deputy Encumbrance Clerk/Accounts Payable for the 2020-2021 school year. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
30. Vote to approve or table the re-employment of Briana Millard, as Encumbrance and Minutes Clerk for the 2020-2021 school year.
Action(s):
Mr. Cash recommends to vote to approve the re-employment of Briana Millard, as Encumbrance and Minutes Clerk for the 2020-2021 school year. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
31. Vote to approve or table the re-employment of Elizabeth Hembree, as Treasurer for the 2020-2021 school year.
Action(s):
Mr. Cash recommends to vote to approve the re-employment of Elizabeth Hembree, as Treasurer for the 2020-2021 school year. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
32. New Business:
Action(s):
$100 Bid Steven Moore. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
33. Comments from the Board:
34. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Friday, March 6, 2020 at 11:00 a.m.; and is posted on the website at: www.pawhuskadistrict.org.

 

 

Briana Millard
Minutes Clerk
Pawhuska Board of Education

Action(s):
Motion to adjourn at 6:44 p.m. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
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