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February 10, 2020 at 5:30 PM - Pawhuska Public Schools Board of Education Regular Meeting

Agenda
1. Call the Meeting to Order, recording of members present and absent, making of request that visitors silence their cell phones and that board members refrain from using their cell phones during the meeting.
2. Pledge of Allegiance, Salute to the Oklahoma Flag and Moment of Silence.
Rationale: 

(I salute the flag of the State of Oklahoma. Its symbols of peace unite all people.)

3. Welcome to visitors.
4. Public Participation
Rationale: 

"Visitors wishing to speak before the board on any item on the agenda must complete a card with name and purpose of address. A time limit may be imposed by the President."

5. Spotlight: Teacher of the Year.
6. Superintendent's Report 
7. Vote to approve the 2018-2019 Financial Audit as presented via conference call by Sanders, Bledsoe & Hewett.
Action(s):
Vote to approve the 2018-2019 Financial Audit as presented via conference call by Sanders, Bledsoe & Hewett. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
8. Consent Agenda:
Rationale: 

All of the following items, which concerns reports and items of a routine nature normally approved at a board meeting, will be approved by one board vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration, and approval of the following items:

Action(s):
Vote to approve the consent agenda. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
8.A. Approve minutes of the January 13, 2020 Regular Board Meeting.
8.B. Approve Girl Scouts to use the Elementary Cafeteria on February 13, 2020 from 5:00 p.m. - 8:00 p.m. for Girl Scout Slime Sign-Up Night. 
8.C. Approve Junior Class fundraiser to to sell bracelets and baked good for prom on February 6, 2020 at the home wrestling dual. 
8.D. Approve Junior Class fundraiser raffle. Date to be determined. 
8.E. Approve NASA students to have an Indian Taco Fundraiser on February 15, 2020 at Wakon Iron. 
8.F. Approve Varsity Cheerleaders to stay overnight February 27-29 in Oklahoma City to cheer at Wrestling State. 
8.G. Approve Junior High Wrestling to stay overnight for Junior High State Tournament on February 7-8 in Oklahoma City. 
8.H. Approve High School Wrestling to stay overnight for the High School Wrestling Regionals Tournament February 21-22, location to be determined. 
8.I. Approve High School Wrestling to stay overnight for the High School State Wrestling Tournment on February 27-29 in Oklahoma City. 
8.J. Approve High School Student Council fundraiser to sponsor the Father/Daughter Dance at the Elks Lodge. Date to be determined. 
8.K. Approve Student Activity Account
8.L. Approve Appropriations, Change Orders, and Encumbrances:
Rationale:  General Fund Encumbrance #'s: 235-247 & 70141-70144 in the amount of $69,611.52.

Co-Op Fund Encumbrance #'s: 1202 in the amount of $770.

Building Fund Encumbrance #'s: 2112-2115 in the amount of $11,326.62. 

Bond Fund Encumbrance #'s: 3903 in the amount of $128,212.86. 

Gift Fund Encumbrance #'s: 8132-8135 in the amount of $7,245. 

General Fund Change Order #'s: 10, 60, 66, 68, 74, 80, 100, 103, 113, 123, 149, 162, 169, 181, 185, 187, 192, 223, 70123, 70124 in the amount of $87,266.78. 

Building Fund Change Order #'s: 2106 & 2109 in the amount of $2,325.

Gift Fund Change Order #'s: 8111, 8115, & 8129 in the amount of $2,719.13. 
8.M. Approve Treasurer's Report and Investment Report
9. Vote to approve the updated 2019-2020 district calendar. 
Action(s):
Vote to approve the updated 2019-2020 district calendar. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
10. Vote to approve policy DBD. 
Action(s):
Vote to approve policy DBD. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
11. Vote to approve policy GK-R1.
Action(s):
Vote to approve policy GK-R1. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
12. Vote to approve flooring bid on surplus flooring. 
Action(s):
Vote to approve $650 bid on surplus flooring to Mary K. Bohannan. This motion, made by Scott Laird and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
13. Consideration and vote to convene in executive session to discuss:
Rationale: 
  • Personnel
  • Evaluation of Superintendent 


As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. 
Action(s):
Vote to convene in executive session to discuss: Personnel Evaluation of Superintendent As authorized by Section 307 (B)(1) and B(7), where disclosure of information would violate confidentiality requirements of state or federal law with no resulting vote to be made by the board. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
14. Acknowledge the board has returned to Open Session:
15. Executive Session Compliance Statement:
16. Vote to approve a facility use request for the Old Gym for the Dominator Bootcamp. 
Action(s):
Vote to approve a facility use request for the Old Gym for the Dominator Bootcamp. This motion, made by Patricia Counts and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
17. Vote to approve Assistant Soccer stipend in the amount of $1283.10. 
Action(s):
Mrs. Moore recommends to vote to approve Assistant Soccer stipend in the amount of $1283.10. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
18. Vote to approve the updated Sub List. 
Action(s):
Mrs. Moore recommends to approve the updated Sub List. This motion, made by Patricia Counts and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
19. Vote to approve the resignation of Carol McIntire. 
Action(s):
Mrs. Moore recommends to vote to approve the resignation of Carol McIntire. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
20. Discussion and possible action on the contract renewal of the Superintendent for 2020-2021 school year. 
Action(s):
Mrs. Moore recommends to vote to approve the contract renewal of the Superintendent for 2020-2021 school year. This motion, made by Patricia Counts and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
21. Discussion and possible action on the contract renewal of the Assistant Superintendent for the 2020-2021 school year. 
Action(s):
Mrs. Moore recommends to vote to approve the contract renewal of the Assistant Superintendent for the 2020-2021 school year. This motion, made by Michael Tolson and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
22. Vote to approve hiring Jimmy Hunt as a Bus Driver on a one year, non-continuing contract for the 2019-2020 school year. 
Action(s):
Mrs. Moore recommends to vote to approve hiring Jimmy Hunt as a Bus Driver on a one year, non-continuing contract for the 2019-2020 school year. This motion, made by Patricia Counts and seconded by Addie Roanhorse, passed.
No Action(s) have been added to this Agenda Item.
23. Discussion and possible action on a contract with Vype for streaming of athletic events for the 2020-2021 seasons. 
Action(s):
Mrs. Moore recommends to approve a contract with Vype for the streaming of athletic events for the 2020-2021 seasons. This motion, made by Patricia Counts and seconded by Scott Laird, passed.
No Action(s) have been added to this Agenda Item.
24. New Business:
Action(s):
Mrs. Moore recommends to approve the Soccer Fancloth fundraiser. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
Mrs. Moore recommends to approve the Girls Basketball clothing and apparel fundraiser. This motion, made by Scott Laird and seconded by Patricia Counts, passed.
No Action(s) have been added to this Agenda Item.
25. Comments from the Board:
26. Adjourn:
Rationale: 

This agenda was posted in the Administration office and on the East door of the entrance of the Administration office on Friday, February 7, 2020 at 3:30 p.m.; and is posted on the website at: www.pawhuskadistrict.org.

 

 

Briana Millard
Minutes Clerk
Pawhuska Board of Education

Action(s):
Motion to adjourn at 6:37 p.m. This motion, made by Patricia Counts and seconded by Michael Tolson, passed.
No Action(s) have been added to this Agenda Item.
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