June 18, 2025 at 6:00 PM - Regular Meeting

1. Call Meeting to Order and Roll Call

2. Recognition of Visitors

3. Treasurer's Report - John Pratt

4. Consent Agenda
All the following items, which concern reports and items of a routine nature normally approved at a board meeting, will be approved by one vote unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of the discussion, consideration and approval of the following items:

4.A. Vote to approve Minutes of Regular Board Meeting 5/14/25

4.B. Vote to approve the General Fund Encumbrances #327 to #340 with a total dollar value of $96,846.50

4.C. Vote to approve the Building Fund Encumbrances #43 to #49 with a total dollar value of $116,041.27

4.D. Vote to approve the Change Order Listings for General Fund

4.E. Vote to approve the Change Order Listings for Building Fund

4.F. Vote to approve the Expenditures of Appropriated Funds

4.F.1. Payroll for 5/15/25; 5/30/25; 6/15/25; 6/17/25; 6/30/25; 7/15/25; 7/30/25; 8/15/25

4.F.1.a. Direct Deposit

4.F.1.b. Checks Issued

4.F.2. Other Expenditures

4.F.2.a. Vote to approve the General Fund

4.F.2.b. Vote to approve the Co-op Fund

4.F.2.c. Vote to approve the Building Fund

4.G. Vote to approve the Activity Fund Accounts Monthly Report

4.H. Vote to approve grade capacity to accept student transfers as of July 1

4.I. Vote to approve general fund purchase orders closed and balance voided as of 6/18/2025 

4.J. Vote to approve co-op fund purchase orders closed and balance voided as of 6/18/2025 

4.K. Vote to approve building fund purchase orders closed and balance voided as of 6/18/2025 

4.L. Vote to approve the use of DWR Recreation Center for $10,000 fee and Golf Course for $5,000 fee for the 2025-26 school year

4.M. Vote to approve 2025-26 Precision Testing Laboratories/Asbestos Operations and Maintenance Contract 

4.N. Vote to approve surety bonds for district employees

4.O. Vote to approve 2025-26 property, casualty, vehicle, legal and liability insurance & resolution (OSIG-Oklahoma Schools Insurance Group)

4.P. Vote to approve 2025-26 workers' compensation insurance (OSAG-Oklahoma Schools Assurance Group)

4.Q. Vote to approve Board President (in his/her absence: Vice President), Clerk and Treasurer to sign checks for the 2025-26 school year

4.R. Vote to approve Brett Knight and Lindsey Carson as authorized persons to sign purchase orders for the 2025-26 school year

4.S. Vote to approve Brett Knight as the authorized person to sign approvals for purchases and/or payments on requisitions for the Activity Fund for the 2025-26 school year

4.T. Vote to approve Elisabeth Beddow, Lindsey Carson & Jill Foster as authorized persons to co-sign checks for the Activity Fund for the 2025-26 school year

4.U. Vote to approve the removal of Gary Chaffin and replace with Ryan Caldwell as authorized to pick up Activity Fund bank money bags

4.V. Vote to approve 2025 Summer Worker Payments

4.W. Vote to approve Contracts

4.X. Vote to approve 2025-26 Activity Fund Subaccounts

4.Y. Vote to approve Activity Fund Transfer of $2,148.49 from Music Festival #878 and $409.58 from Garvin County Honor Band #889 to Band #812 for a total of $2,258.07

4.Z. Vote to approve Activity Fund transfer of $220.76 from Young Republicans #811; $78.23 from National Honor Society #858; $668.59 from HS Faculty #821 to HS Account #833 for a total of $967.58

4.AA. Vote to approve Activity Fund Transfer of $263.20 from Faculty-Intermediate #823 to PV Intermediate #836

4.AB. Vote to approve Activity Fund Transfer of $2,094.08 from JR Class Parents #877; $109.55 from Senior Class 2025 #877 to Senior Class 2026 #876 for a total of $2,203.63

4.AC. Vote to approve Activity Fund transfer of $109.55 from Senior Class 2025 #877 to Senior Class 2027 #842

4.AD. Board discussion and possible action on Consent Agenda

5. Superintendent's Report

6. Board discussion and possible action to enter into contract with OSSBA to assist in the Board's strategic planning process

7. Board to consider and take action on a motion approving the renewal of the Sublease Agreement dated August 1, 2018 between the District and Garvin County Educational Facilities Authority for fiscal year ending June 30, 2026 as required under the provisions of the agreement

8. Board discussion and possible action on the following policies as recommended by the Oklahoma State School Board Association (OSSBA):

8.A. CQ (DATA MANAGEMENT)

8.B. DC (EMPLOYMENT PRACTICES)

8.C. EFDA (SENIOR TRIPS)

8.D. EHBCA (EXTENDED SCHOOL YEAR SERVICES)

8.E. EHBCA-R (EXTENDED SCHOOL YEAR PROGRAM STANDARDS REGULATION)

8.F. FNG (PERSONAL ELECTRONIC DEVICES)

8.G. CBBA (GRANT POLICIES AND PROCEDURES)

8.H. CBB (POLICY FORBIDDING THE SUPPLICANTING OF FEDERAL FUNDS)

9. Board discussion and possible action on the following resignations tendered since the last board meeting

9.A. Marvin Maupin

9.B. Sarah Best

9.C. Tony Willoughby

9.D. Robert Etchison

10. Board discussion and possible action on employment of the following positions on a temporary certified contract for the 2025-26 school year

10.A. Intermediate Teacher

10.B. Co-op Special Education Junior High Teacher

10.C. Junior High Art Teacher

10.D. Junior High Special Education Teacher

10.E. JH/HS Assistant Band Director

11. Board discussion and possible action on employment of the following positions on a temporary support contract for the 2025-26 school year

11.A. Bus Driver

11.B. Co-op Special Education Paraprofessional

11.C. Co-op Special Education Paraprofessional

12. New Business

13. Adjourn