January 14, 2020 at 6:00 PM - Newcastle Board of Education Regular Meeting

1. Call to Order and Roll Call of Members.

2. Outstanding Service or Achievement Awards

3. Discussion and possible action on the Consent Agenda:

3.A. Agenda of Regular Meeting of January 14,2020

3.B. Minutes of Special Meeting of January 7, 2020

3.C. Minutes of Regular Meeting of December 10, 2019

3.D. District Policy AF Policy

3.E. Newcastle High School Library Surplus list

3.F. Custodial Equipment Surplus List

3.G. Newcastle Transportation Surplus list

3.H. Ms. Sarah Stancil, Newcastle Music Teacher, request permission to take 2 students to the OkMEA All-State Treble Chorus and stay overnight in Tulsa, January 15-18. It is an honor to be selected to perform with the OkMEA All-State Choruses.

3.I. Mr. Tom Pecore request permission to hold an overnight Leadership Retreat for the Newcastle Soccer Team. They would like to stay at either the Hospitality Room or the Woodland Hills Church on January 23-24.

3.J. Ms. Alisha Duncan request permission for overnight travel for her and a student interviewing for a State Officer position with Oklahoma FCCLA in Stillwater, OK on January 27 & 28.

3.K. Ms. Marci White resignation from Newcastle Board of Education effective as of January 15, 2020

4. Presentation of 2018-2019 Final Accounting Audit by Angel, Johnston and Blasingame.

5. Discussion and possible action to accept 2018-2019 Final Accounting Audit.

6. Public Input

7. Superintendent and Staff Updates:

8. Board Reports

9. Discussion and possible action to accept and approve the VISA Purchasing Card Application for the Oklahoma Schools Advisory Council administered through Arvest / Security Bankcard Center and hereby appoint as Authorized Representatives the Superintendent or the Chief Financial Officer to sign the application on behalf of the School District and manage the account by adding or removing users, assigning credit limits and other actions as may be necessary from time to time to utilize the program.

10. Discussion and possible action regarding Financial Consent Agenda

10.A. General Fund 11 Encumbrances and Change Orders

10.B. Building Fund 21 Encumbrances and Change Orders

10.C. Bond Fund 39 Encumbrances and Change Orders

10.D. Monthly payroll and extra duty disbursement

10.E. Purpose of Activity Fund Accounts

10.F. Revenue Analysis-General Fund

10.G. Revenue Expenditure Summary-Athletic

10.H. Revenue-Expenditure Summary-Non Athletic

11. Discussion and possible action on Treasurer’s Report

12. Discussion and possible action regarding the Newcastle Racers' Sponsorship Agreement

13. Discussion and possible action on the Contract Consent Agenda

13.A. Sports Medicine and Athletic Training Services Subscription Agreement with Norman Regional Hospital Authority

13.B. LGI Homes - Oklahoma, LLC Sponsorship Agreement

13.C. Service Agreement from ES2 for HVAC Control Services from January 1, 2020 through June 30, 2020.

13.D. Nutri-Link Technologies contract for online Free & Reduced Lunch applications and processing through June 30, 2021

14. New Business

15. Proposed executive session to discuss employment of personnel; retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A, inclusive; and Superintendent Evaluation; pursuant to 25 O.S. Section 307 (B)(1).

16. Vote to convene or not to convene in executive session

17. Return to Open Session.

18. Discussion and possible action regarding retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A.

19. Discussion and possible action to approve Superintendent Melonie Hau's evaluation.

20. Adjournment