November 12, 2024 at 4:00 PM - Newcastle Board of Education Regular Meeting

1. Flag Salute

2. Call to Order and Roll Call of Members

3. Outstanding Service or Achievement Awards

4. Discussion and possible action on the Consent Agenda:

4.A. Agenda of Regular Meeting of November 12, 2024

4.B. Minutes of Regular Meeting of October 8, 2024

4.C. Minutes of Emergency Meeting of November 3, 2024

4.D. 2025 Newcastle School Board Regular Meeting Dates

4.E. Child Nutrition Equipment Surplus List

4.F. NHS Library Surplus Book List

5. Public Input

6. Discussion and possible action regarding City of Newcastle Permanent Easement for water and wastewater 

7. Discussion and possible action regarding the replacement roof at the Elementary School.

8. Superintendent and Staff Updates:

8.A. Dr. Cathy Walker, Superintendent, School Report, Construction Update

8.B. Mr. Brent Hodges, Athletic Director, Athletic Update

8.C. Ms. Amanda Townley, ECC Principal, Early Childhood Report

8.D. Ms. Lynda Chmil, Finance Director, Finance Update

9. Discussion and possible action regarding FY25 Graduation Day being held on May 22, 2025

10. Discussion and possible action regarding FY26 and FY27 Calendars 

11. Discussion and possible action on the Cloud Connect Service Contract

12. Discussion and possible action regarding the Revised School Resource Officer Mutual Cooperation Agreement with the City of Newcastle including an update for a third SRO position

13. Discussion and possible action regarding Newcaste School District Policy DEC-R7

14. Discussion and possible action regarding the Newcastle Association of Classroom Teachers Memorandum of Understanding  

15. Consideration and vote to elect or not to elect the following as new members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001):
Yes__No__Position #3: Lance Gibbs (CCOSA), Assistant Superintendent/CFO of Lawton Public Schools, to a 2025-2028 term.
Yes__No__Position #5: Nancy Rogers(OASBO), Director of Finance of Moore Norman Technology Center, to a 2025-2028 term.
Yes__No__Position #12: Don Tice(OSSBA), School Board Member of Oologah-, Talala Public Schools, to a 2025-2028 term.

16. Discussion and possible action regarding Financial Consent Agenda

16.A. General Fund 11 Encumbrances and Change Orders

16.B. Building Fund 21 Encumbrances and Change Orders

16.C. Bond Fund 32 Encumbrances and Change Orders

16.D. Bond Fund 39 Encumbrances and Change Orders

16.E. Monthly payroll and extra duty disbursement

16.F. Purpose of Activity Fund Accounts

16.G. Revenue Analysis-General Fund

16.H. Revenue Expenditure Summary-Athletic

16.I. Revenue-Expenditure Summary-Non Athletic

16.J. Treasurer’s Report

16.K. Transfer funds and close Activity Account #920/105 ES-Academic Outreach with $2,357.50, to Activity Account #939/105 ES-Principal

16.L. Booster Club Sanctioning

16.L.I. FY25 Basketball Booster Club

17. New Business

18. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, pursuant to 25 O.S. Section 307 (B)(1)

19. Vote to convene or not to convene in executive session

20. Return to Open Session

21. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A

22. Adjournment