August 13, 2024 at 6:00 PM - Newcastle Board of Education Regular Meeting
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1. Flag Salute
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2. Call to Order and Roll Call of Members
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3. Outstanding Service or Achievement Awards
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4. Discussion and possible action on the Consent Agenda:
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4.A. Agenda of Regular Meeting of August 13, 2024
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4.B. Minutes of Special Meeting of August 2, 2024
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4.C. Minutes of Regular Meeting of July 16, 2024
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4.D. Brent Hodges' Surplus Items from Main Gym
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4.E. FY25 Textbook Surplus
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4.F. Middle School Library Surplus Books
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4.G. High School Library Surplus Books
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4.H. Resolution to Transcript Math, Science and Technology Classes Taught at Mid-America Technology Center
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4.I. Mr. Mike Crossley, Fastpitch Softball Coach requests permission to travel to Tulsa, OK for the Tulsa Lincoln Christian Fastpitch Tournament scheduled for September 5-7, 2024. The Booster Club will pay for the 2 lights lodging. They will have 3 Teacher/Coaches, as well as 5 chaperons for 23 students. This is an invitational tournament.
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4.J. Brandon Morgan, FFA Instructor requests permissions for an overnight trip to Broken Bow, Oklahoma for the FFA Oficer Training Retreat August 15th through the 18th. They will have 6 officers and 2 chaperones.
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4.K. Ms. Cindy Trent, Assistant Elementary Principal requests permission to take 1) 5th grade White Team (Ms. Patterson, Ms. Ward, Ms. Gillespie, and Mr. Hutcheson's classes) to Camp Goddard September 24-26, 2024 and 2) 5th grade Blue Team (Ms. McFarland, Ms. Kielich, Ms. Mathews and Mr. Oberlander's classes) to Camp Goddard Septemaber 17-19, 2024. This will be an overnight Field Trip.
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4.L. FY25 Newcastle ECC Handbook
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4.M. FY25 Newcastle Elementary Handbook
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4.N. FY25 Newcastle Middle School Handbook
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4.O. FY25 Newcastle High School Handbook
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4.P. FY25 THRIVE Handbook
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4.Q. Newcastle Racer Athletic Handbook
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4.R. Newcastle Racer Athletic Procedure Manuals
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5. Public Input
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6. Superintendent and Staff Updates:
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6.A. Dr. Cathy Walker, Superintendent
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6.B. Brent Hodges, Athletic Director
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7. Presentation by Shawnee George, from Convirgent, to discuss Metrasens weapons detectors
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8. Discussion and possible action regarding Newcastle Public School District Policy Consent Agenda
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8.A. Policy CHC - Bids and Quotations
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8.B. Policy DHAC - Staff Members and Electronic or Digital Communications
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8.C. Policy EIEC - Released Time Courses
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8.D. Policy EMI - Voluntary Private Prayer and Moment of Silence
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8.E. Policy FNCD - Prohibiting Bullying (Regulation and Investigation Procedures)
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9. Discussion and possible action regarding Extra Duty - Athletic and Non-Athletic Stipend Lists and Administration and Director Salary Scales
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10. Discussion and possible action on the Contract Consent Agenda
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10.A. FY25 RAPTOR Technologies Service Agreement
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10.B. FY25 Noregon Systems, LLC Service Agreement
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10.C. FY25 Northwestern Oklahoma State University MOU
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10.D. OK Department of Career and Technology Education Programs for School Year 2024-2025
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10.E. FY25 Footworks Performance Arts Studio for Newcastle Public Schools POM
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10.F. FY25 Image Net Agreement
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10.G. FY25 Google Workspace for Education Plus Agreement
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11. Discussion and possible action regarding Financial Consent Agenda
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11.A. General Fund 11 Encumbrances and Change Orders
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11.B. Building Fund 21 Encumbrances and Change Orders
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11.C. Bond Fund 32 Encumbrances and Change Orders
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11.D. Bond Fund 33 Encumbrances and Change Orders
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11.E. Bond Fund 39 Encumbrances and Change Orders
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11.F. Monthly payroll and extra duty disbursement
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11.G. Purpose of Activity Fund Accounts
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11.H. Revenue Analysis-General Fund
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11.I. Revenue Expenditure Summary-Athletic
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11.J. Revenue-Expenditure Summary-Non Athletic
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11.K. Treasurer’s Report
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11.L. Booster Club Sanctioning
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11.L.I. Newcastle Quarter Back Club
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11.L.II. Racers FastPitch Booster Club, Inc.
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11.L.III. Newcastle Golf Booster Club, Inc.
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11.L.IV. Newcastle Wrestling Booster Club, Inc.
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11.L.V. Newcastle High School Racer Pom
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12. New Business
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13. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, and Superintendent's Evaluation, pursuant to 25 O.S. Section 307 (B)(1)
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14. Vote to convene or not to convene in executive session
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15. Return to Open Session
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16. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A
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17. Discussion and possible action regarding paying the planning periods of Mr. Brandon Morgan and Ms. Carol Craven for the 2024-2025 school year
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18. Discussion and possible action regarding the attached FY25 Mentor List
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19. Discussion and possible action regarding the attached FY25 Adjunct List
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20. Adjournment
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