June 27, 2024 at 6:00 PM - Newcastle Board of Education Special Meeting

1. Call to Order and Roll Call of Members

2. Discussion and possible action on the Consent Agenda:

2.A. Agenda of Special Meeting of June 27, 2024

2.B. Mr. Ryan Siebert, NHS Band Director, requests permission for an out-of-state/overnight optional trip to San Antonio, Texas for education, historical and fun opportunities for students to learn. They will travel via a charter bus with both band directors, as well as parent/guardian volunteers.  

2.C. Newcastle High School Library Surplus Books

3. Discussion and possible action on the Contract Consent Agenda

3.A. FY25 Delta Head Start MOU

3.B. FY25 Sports Medicine and Athletic Training Services-Norman Regional Health System

3.C. FY25 Oklahoma Schools Insurance Group 

3.D. FY25 LUBA Worker's Compensation Insurance

3.E. FY25 Coalition/Arch Specialty - Cyber Liability Insurance

4. Discussion and possible action regarding Financial Consent Agenda

4.A. FY24 General Fund 11 Encumbrances and Change Orders

4.B. FY24 Building Fund 21 Encumbrances and Change Orders

4.C. FY24 Bond Fund 39 Encumbrances

4.D. FY25 General Fund 11 Encumbrances

4.E. FY25 Building Fund 21 Encumbrances

4.F. Monthly payroll and extra duty disbursement

4.G. Purpose of Activity Fund Accounts

5. Discussion and possible action to approve the 2024-2025 appointments: 

• Activity Fund Custodian: Shasta Smith
• Child Nutrition, Authorized Representatives: Kristi Ferguson, Crystal Tacker
• Encumbrance Clerk: Shasta Smith
• Federal Programs, Authorized Representative: Kristi Ferguson and Lynda Chmil
• Federal Program signers: Kristi Ferguson, Jonathan Atchley, and Lynda Chmil
• Minutes Clerk: Darla Allen
• Minutes Clerk, Deputy: Kristi Ferguson
• Purchasing Agents: Catharine Walker; Kristi Ferguson up to and including $5,000.00
• Title VI, Civil Rights Coordinator: Kristi Ferguson
• Title IX, Co-Coordinators: Jonathan Atchley, Kiley Rios, Brent Hodges
• Treasurer: Lynda Chmil
• Treasurer, Assistant: Darla Allen

6. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A and B, pursuant to 25 O.S. Section 307 (B)(1)

7. Vote to convene or not to convene in executive session

8. Return to Open Session

9. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A

10. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule B

11. Adjournment