May 14, 2024 at 6:00 PM - Newcastle Board of Education Regular Meeting

1. Flag Salute

2. Call to Order and Roll Call of Members

3. Outstanding Service or Achievement Awards

4. Discussion and possible action on the Consent Agenda:

4.A. Agenda of Regular Meeting of May 14, 2024

4.B. Minutes of Regular Meeting of April, 9, 2024

4.C. Transportation Surplus Item 

N09

4-43341

OK

2008

BLUEBIRD BUS

1BAKGCPH69F256911

4.D. ECC Surplus Textbooks

4.E. Maintenance/Custodial Surplus Items

4.F. Kevin Sheets, Asst. Wrestling Coach, requests permission to travel to Ardmore, OK for the Purler Wrestling Camp at Ardmore High School June 4th through the 8th with an overnight stay on the 7th.

4.G. Kevin Sheets, Asst Wrestling Coach requests permission to travel to Leo Adams Middle School in Haslet, Texas for an overnight trip to the 12th annual Mat Bash Wrestling Camp from July 25th through 27th.

5. Public Input

6. Superintendent and Staff Updates:

6.A. Dr. Cathy Walker, Superintendent
 

7. Possible consideration and vote to approve Financial Advisory Services contract
with BOK Financial Securities, Inc.

8. Discuss, consider, and act or disapprove a Resolution authorizing the sale of the
District’s General Obligation Combined Purpose Bonds, Series 2024, and setting
forth the following items:
A. Fixing the time and place the bonds are to be sold;
B. Fixing the amount of bonds to mature each year;
C. Authorizing the Clerk to give notice of said sale as required by law.

9. Discuss, consider, and act or disapprove a Resolution authorizing the sale of the
District’s General Obligation Building Bonds, Federally Taxable Series 2024, and
setting forth the following items:
A. Fixing the time and place the bonds are to be sold;
B. Fixing the amount of bonds to mature each year;
C. Authorizing the Clerk to give notice of said sale as required by law.

10. Possible consideration and vote to approve the selection of The Public Finance
Law Group PLLC to act as legal/bond counsel in connection with the proposed
General Obligation Bonds.

11. Discussion and possible action regarding Concussion Protocol: 1)Concussion Management Form; 2) Return to Learn; 3) Concussion Fact Sheet; 4) NPS Concussion Discipline Action Sheet.

12. Discussion and possible action on the Policy Consent Agenda 

12.A. Newcastle District Policy CHA - Purchasing and Distribution

12.B. Newcastle District Policy CHA-P1 - Purchasing Procedures

12.C. Newcastle District Policy CHC - Bids and Quotations 

12.D. Newcastle District Policy CKAJ - School Security Surveillance Cameras

12.E. Newcastle District Policy CKC - Safety Drills

12.F. Newcastle District Policy CKC-R1 - Fire Drills Rules and Procedures

12.G. Newcastle District Policy CKC-R2 Tornado Drills Rules and Procedures

12.H. Newcastle District Policy DBCA - Standards of Performance

12.I. Newcastle District Policy EFEA - Artificial Intelligence Systems and Tools Use in the School System

13. Discussion and possible action on the Contract Consent Agenda

13.A. FY24 ESY Contract Kristi Standifer, Speech Language Pathologist

13.B. FY25 Kristi Standifer, Speech Pathologist Contract

13.C. FY 25 CCOSA's District Level Services Program Agreement

13.D. Chickasaw Nation Worksite MOU

13.E. FY25  RTI Scheduler - Gammon Applications, LLC / NHS

13.F. FY25 Tyler Garling, Occupational Therapist

13.G. FY25 Carla Garling, Physical Therapist

13.H. FY25 EDUSKILLS

13.I. FY25 Hiland Dairy Foods

13.J. FY25 US Foods

13.K. FY25 Visual Senses, Nikki Keck

13.L. FY25 Sylogist ED

13.M. FY25 Clearwater Enterprises

13.N. FY25 Angel, Johnston, Blasingame, P.C. Contract for Audit of Newcastle Public Schools 2023-2024 School Year

13.O. FY25 Quality Choice Testing, LLC, Drug and Alcohol Testing Service Agreement

13.P. FY25 Frontline Family Solutions

13.Q. FY25 OSSBA Comprehensive Employment Service Agreement

13.R. FY25 OKTLE/McRel Evalutation Tools 

14. Discussion and possible action regarding Financial Consent Agenda

14.A. General Fund 11 Encumbrances and Change Orders

14.B. Building Fund 21 Encumbrances and Change Orders

14.C. Bond Fund 32 Encumbrances and Change Orders

14.D. Bond Fund 39 Encumbrances and Change Orders

14.E. Monthly payroll and extra duty disbursement

14.F. Purpose of Activity Fund Accounts

14.G. Revenue Analysis-General Fund

14.H. Revenue Expenditure Summary-Athletic

14.I. Revenue-Expenditure Summary-Non Athletic

14.J. Treasurer’s Report

14.K. FY25 Temporary Appropriations

14.L. Software printed signature for checks

15. New Business

16. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, and Schedule B pursuant to 25 O.S. Section 307 (B)(1)

17. Vote to convene or not to convene in executive session

18. Return to Open Session

19. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A

20. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule B

21. Adjournment