October 10, 2023 at 6:00 PM - Newcastle Board of Education Regular Meeting

1. Flag Salute

2. Call to Order and Roll Call of Members

3. Outstanding Service or Achievement Awards

4. Discussion and possible action on the Consent Agenda:

4.A. Agenda of Regular Meeting of October 10, 2023

4.B. Minutes of Special Meeting of September 27, 2023

4.C. Minutes of Special Meeting of September 20, 2023

4.D. Minutes of Regular Meeting of September 12, 2023

4.E. Middle School Surplus List

4.F. Transportation Surplus

4.G. District Parent Engagement Guidelines

4.H. Mr. Ryan Siebert, High School Band Director, requests permission for an overnight stay to attend the Shortgrass Honor Band on January 5th and 6th, with the students who are chosen from auditions. They will participate in two days of rehearsal and a final performance at Weatherford, OK.

4.I. Mr. Ryan Siebert, High School Band Director, requests permission for an overnight stay to attend the Oklahoma All-State Band Conference and Clinic, on January 17th-20th, with the students who are chosen from auditions. They will attend the clinic and perform a final concert with the Oklahoma All-State Band at Weatherford, OK.

4.J. Mr. Ryan Siebert, High School Band Director, requests permission for an overnight stay to attend the SWOBDA All-Region Honor Band on February 2nd and 3rd, with the students who are chosen from auditions. They will participate in two days of rehearsal and a final performance at Weatherford, OK.

5. Newcastle School Data, College Readiness, Remediation and Drop Out Information presented by Mr. Adam Hull, Newcastle High School Principal 

6. Public Input

7. Superintendent and Staff Updates:

7.A. Dr. Cathy Walker, Superintendent

7.A.I. Bond Update

7.B. Mr. Ryan McLaughlin, Elementary Principal

8. Discussion and possible vote to accept the Altria Government Entity Settlement Agreement, on the District’s claims against JUUL Labs, Inc, and to authorize the Superintendent to sign all documents related to the settlement.

9. Discussion and possible action on the Newcastle School District New Policy Consent Agenda

9.A. Policy EFA School Library Media Center

9.B. Policy EFA-E1 Request for reconsideration of Library Material

9.C. Policy EFA-R1 School Library Media Center Selection of Materials (Regulation)

9.D. Policy EMC Graduation Policy

9.E. Policy FE Student Transfers

10. Discussion and possible action on the Old Policy Consent Agenda

10.A. Policy EL Curriculum and Instruction

10.B. Suspension of Policy ED-R1 Grading, Promotion, Retention, and Graduation Dress Code for Graduation

10.C. Policy EB Admission, Residency, Placement, Transfer, and Withdrawal

11. Discussion and possible action to pass the 2023-2024 School Board Election Resolution

12. Discussion and possible action regarding renting two portable restrooms, from Rolling Thrones with weekly pump outs for $6,600.00 per month

13. Discussion and possible action regarding the bond fund allocation in the amount of $5,571.067.00 for construction of the Newcastle Middle School Project.  Summary Estimate attached.

14. Discussion and possible action on the Contract Consent Agenda

14.A. Laticia Dawn Vacca, Certified School Psychologist, for School Psychological Services

14.B. FY24 City of Newcastle Interlocal Agreement

14.C. FY24 PRO-VISION Cloud Connect Service Contract for Bus Videos

15. Discussion and possible action regarding Financial Consent Agenda

15.A. General Fund 11 Encumbrances and Change Orders

15.B. Building Fund 21 Encumbrances and Change Orders

15.C. Bond Fund 39 Encumbrances and Change Orders

15.D. Monthly payroll and extra duty disbursement

15.E. Purpose of Activity Fund Accounts

15.F. Revenue Analysis-General Fund

15.G. Revenue Expenditure Summary-Athletic

15.H. Revenue-Expenditure Summary-Non Athletic

15.I. Treasurer’s Report

16. New Business

17. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, and conducting the Superintendent's Evaluation, pursuant to 25 O.S. Section 307 (B)(1)

18. Vote to convene or not to convene in executive session

19. Return to Open Session

20. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A

21. Adjournment