September 12, 2023 at 6:00 PM - Newcastle Board of Education Regular Meeting

1. Flag Salute

2. Call to Order and Roll Call of Members

3. Outstanding Service or Achievement Awards - Ms. Paulla Bowden, Child Nutrition Program Manager

4. Discussion and possible action on the Consent Agenda:

4.A. Agenda of Regular Meeting of September 12, 2023

4.B. Minutes of Special Meeting of August 24, 2023

4.C. Minutes of Regular Meeting of August 8, 2023

4.D. Ms. Cindy Trent, Elementary Assistant Principal requests permission for two (2) overnight trips to Camp Goddard for the outdoor educational opportunities. They will be splitting up the 5th grade into a Blue Team attending September 19-21; and a White Team attending September 26-28 

4.E. Bus Surplus List

4.F. Technology Surplus List

4.G. Newcastle Public School 2023-2024 School Calendar to be 1080 hours instead of 180 days

4.H. Mr. Brandon Morgan, FFA Advisor, requests permission to travel to the Tulsa State Fair with 7 students participating in the livestock show. They will stay from October 2nd to the 8th, of 2023

4.I. Mr. Brandon Morgan, FFA Advisor, is requesting permission to take 6 students and 2 adults to the National FFA Convention held in Indianapolis, Indiana. The flight will be leaving on 10-31-2023 and returning 11-3-2023

5. Public Input

6. Superintendent and Staff Updates:

6.A. Dr. Cathy Walker, Superintendent

6.A.I. Bond Update

6.A.II. Sound System Update

6.A.III. Activity Reports

6.B. Mr. Wade Hampton, Newcastle Middle School Principal

6.B.I. Newcastle Middle School Report

7. Consideration and vote to elect or not to elect the following as new members of the board of directors of the Oklahoma Public School Investment Interlocal Cooperative (55K001):
Yes__No__Position #3: Lance Gibbs (CCOSA), Chief Financial Officer of Lawton Public Schools, to the remaining term ending December of 2024. Yes__No__Position #5: Jeff Landes (OASBO), Chief Financial Officer of Mustang Public Schools, to the remaining term ending December of 2024 

8. Discussion regarding new guidelines for events

9. Discussion and possible action regarding Newcastle School Board Policy DL - Suicide Awareness, Training, and Prevention

10. Discussion and possible appointments regarding the policy review committee

11. Discussion and possible action on the Contract Consent Agenda

11.A. Memorandum of Understanding between Newcastle Public School District and Newcastle Association of Support Personnel

11.B. FY24 Pre-Employment Transition Services Coordination Pre-ETS Collaborative Agreement

11.C. Oklahoma Department of Career and Technology Education Contract for Secondary Career and Technology Education Program(s) for School Year 2023-2024

12. Discussion and possible action regarding Financial Consent Agenda

12.A. General Fund 11 Encumbrances and Change Orders

12.B. Building Fund 21 Encumbrances and Change Orders

12.C. Bond Fund 33 Encumbrances

12.D. Bond Fund 39 Encumbrances and Change Orders

12.E. Monthly payroll and extra duty disbursement

12.F. Purpose of Activity Fund Accounts

12.G. Revenue Analysis-General Fund

12.H. Revenue Expenditure Summary-Athletic

12.I. Revenue-Expenditure Summary-Non Athletic

12.J. Treasurer’s Report

12.K. Booster Club Sanctioning

12.K.I. FY24 Newcastle Baseball Booster Club, Inc.

13. New Business

14. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, pursuant to 25 O.S. Section 307 (B)(1)
Proposed executive session to discuss adjuncting Mr. Raphael Schwarz, Middle School Language Arts;  Mr. Judd Wilson, Middle School Physical Education; Ms. Samantha Karlin, Elementary Education, pursuant to 25 O.S. Section 307 (B)(1)

15. Vote to convene or not to convene in executive session at

16. Return to Open Session

17. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A

18. Discussion and possible action regarding adjuncting Mr. Raphael Schwarz, Middle School Language Arts;  Mr. Judd Wilson, Middle School Physical Education; and Ms. Samantha Karlin, Elementary Education

19. Adjournment