June 13, 2023 at 6:00 PM - Newcastle Board of Education Regular Meeting

1. Flag Salute

2. Call to Order and Roll Call of Members

3. Discussion and possible action on the Consent Agenda:

3.A. Agenda of Regular Meeting of June 13, 2023

3.B. Minutes of Regular Meeting of May 9, 2023

3.C. Ms. Stacy Wright, NHS Cheer Coach, is requesting approval for the NHS Cheerleaders, approximately 30 students, to attend the NCED Cheer Camp held June 13-15, 2023 in Norman, Oklahoma

3.D. Mr. Brandon Morgan, NHS FFA Advisor, requests permission to take 6 to 8 students to OK FFA  and Alumni Association Camp held July 9-11 in Binger, Oklahoma

3.E. Mr. Brandon Morgan, NHS FFA Advisor, requests permission to take the NHS FFA Officer Team to an FFA Officer Retreat held July 20-23 in Broken Bow, Oklahoma

4. Public Input

5. Superintendent and Staff Updates:

5.A. Dr. Melonie Hau, Superintendent

5.A.I. Bond Update

5.A.II. Budget Update

6. Receive bids, consider, and award the District's $3,500,000 General Obligation Combined Purpose Bonds, Series 2023, to the successful purchaser.

7. Possible consideration and vote to approve a resolution providing for the issuance of the $3,500,000 General Obligation Combined Purpose Bonds, Series 2023, by Independent School District Number 1 of McClain County, Oklahoma, authorized at an election duly called and held for such purposes; prescribing form of bonds and providing for registration thereof, providing for a levy of an annual tax for payment of principal and interest on the same; approving a continuing disclosure agreement; approving and deeming final the official statement pertaining to the bonds; and fixing other details.

8. Receive bids, consider, and award the District's $1,950,000 General Obligation Building Bonds, Federally Taxable Series 2023, to the successful purchaser.

9. Possible consideration and vote to approve a resolution providing for the issuance of the $1,950,000 General Obligation Building Bonds, Federally Taxable Series 2023, by Independent School District Number 1 of McClain County, Oklahoma, authorized at an election duly called and held for such purposes; prescribing form of bonds and providing for registration thereof, providing for a levy of an annual tax for payment of principal and interest on the same; approving a continuing disclosure agreement; approving and deeming final the official statement pertaining to the bonds; and fixing other details.

10. Board to consider and take action on a motion approving the renewal of the Lease Purchase Agreement dated November 3, 2022 between the District and the Newcastle Educational Facilities Authority for the fiscal year ending June 30, 2024 as required under the provisions of the agreement.

11. Discussion and possible action on the Contract Consent Agenda

11.A. FY24 Highland Dairy Foods - Milk Contract

11.B. FY24 Physical Therapy Contract Services Agreement-Carla Gill-Garling

11.C. FY24 Occupational Therapy Contract Service Agreement - Tyler Garling

11.D. FY24 Bison Creek Contract

11.E. FY24 Title III Consortium Agreement

11.F. FY24 EPS/US Foods - CN Prime Vendor Contract (RFP#21-30)

11.G. FY24 OSIG Membership Resolution

11.H. FY24 OSIG Property Liability Insurance

11.I. FY24 Cowbell Cyber Insurance

11.J. FY24 Luba Indemnity Workers Compensation Insurance

12. Discussion and possible action regarding Financial Consent Agenda

12.A. General Fund 11 Encumbrances and Change Orders

12.B. Building Fund 21 Encumbrances and Change Orders

12.C. Bond Fund 39 Encumbrances and Change Orders

12.D. Monthly payroll and extra duty disbursement

12.E. Purpose of Activity Fund Accounts

12.F. Revenue Analysis-General Fund

12.G. Revenue Expenditure Summary-Athletic

12.H. Revenue-Expenditure Summary-Non Athletic

12.I. Treasurer’s Report

12.J. Booster Club Sanctioning

12.J.I. Newcastle Wrestling Booster Club, Inc.

12.J.II. Newcastle Quarterback Club, Inc.

12.J.III. Newcastle Racer Soccer Booster Club, Inc

12.J.IV. Newcastle Cross Country Booster Sanctioning

12.K. Pre-Approved Fundraiser List

13. Discussion and possible action regarding the Newcastle District Policy FA - Mental Health Crisis Protocal 

14. New Business

15. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A, pursuant to 25 O.S. Section 307 (B)(1)

16. Vote to convene or not to convene in executive session

17. Return to Open Session

18. Discussion and possible action regarding employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A

19. Recess Meeting

20. Reconvene Meeting

21. Discussion of 2022-2023 CSI Scorecard and Year 3 Implementation

22. Adjournment