July 28, 2020 at 6:00 PM - Newcastle Board of Education Special Meeting

1. Call to Order and Roll Call of Members.

2. Oath of Office - John Maker

3. Action to reorganize the Board Positions, Including Legislative Liaison and NEF Representative:

• President
• Vice-President
• Clerk
• Deputy Clerk
• Member
• Legislative Liaison
• NEF Representative

4. Discussion and possible action on the Consent Agenda:

4.A. Agenda of Regular Meeting of July 28, 2020

4.B. Minutes of Regular Meeting of June 30, 2020

4.C. Newcastle Public School Substitute Handbook

5. Public Input

6. Superintendent and Staff Updates:  Ready, Set, Go! Plan and proposed updates

7. Board Reports

8. Discussion and possible action regarding Modification to Ready, Set, Go Plan

9. Discussion and possible action regarding Contract Consent Agenda

9.A. FY21 Buy Board Contract

9.B. FY21 First National Bank and Trust Cash Management Agreement

9.C. FY21 Hiland Milk Contract

9.D. FY21 Kone Elevator Service Contract

9.E. FY21 OSSBA Employment Services Agreement

9.F. FY21 US Foods Campus Smart Agreement

9.G. FY21 Zenith Workers Comp Insurance

9.H. FY21 Newcastle RacerCard Contract

10. Discussion and possible action regarding Extra Duty Payroll

11. Discussion and possible action regarding Purpose of Activity Accounts

12. Discussion and possible action to approve the 2020-2021 appointments: 

• Activity Fund Custodian: Jimmie Holman
• Child Nutrition, Authorized Representative: Jeff Landes
• Encumbrance Clerk: Lynda Chmil
• Federal Programs, Authorized Representative: Kristi Ferguson
• Federal Program signers: Kristi Ferguson and Jeff Landes
• Minutes Clerk: Darla Allen
• Minutes Clerk, Deputy: Jimmie Holman
• Purchasing Agents: Melonie Hau; Jeff Landes up to and including $5,000.00
• Title VI (Indian Education) Coordinator: Kristi Ferguson
• Title IX, Co-Coordinator: Chris McKenzie
• Title IX, Co-Coordinator: Stacey Gray
• Treasurer: Jeff Landes
• Treasurer, Assistant: Jimmie Holman

13. Discussion and possible action regarding Newcastle School District Policy EL-R2 Virtual Policy

14. Discussion and possible action regarding Emergency Transfers.

15. New Business

16. Proposed executive session to discuss employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective District employees as outlined on attached Schedule A; and to discuss superintendent's evaluation; pursuant to 25 O.S. Section 307 (B)(1)

17. Vote to convene or not to convene in executive session

18. Return to Open Session

19. Discussion and possible action to approve employment of personnel, retirements, resignations, terminations, hiring of employees, employment, rehiring and changes to employment contracts of current and prospective district employees as outlined on attached Schedule A,

20. Adjournment