January 13, 2020 at 6:00 PM - Mustang Board of Education Regular Meeting

A. Invocation and Flag Salute

B. Call to Order and Roll Call (may be silent)

C. Superintendent's Report

C.1. Mustang Mindset Matters Student Recognition

C.2. Board Appreciation Recognition Month

C.3. Community Education - Nancy McKay, CFO and Kris Green, Director of Bronco Club

C.4. Final Audit Presentation for 2018-2019 school year.

C.4.a. Discussion and possible board approval to the annual financial audit for the Fiscal Year 2018-2019 performed by Sanders, Bledsoe, & Hewett, Certified Public Accountants, LLP.

D. Assistant Superintendent’s Report
     Ryan McKinney- Assistant Superintendent of Secondary Education
     Marva Oard - District Test Coordinator
     Dr. Kathy Knowles - Principal - MHS

D.1. Academic Report - Mustang High School

E. Board Reports

F. Standing and Financial Resolutions

F.1. Chief Financial Officer Report

F.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

G. Public Participation

H. Consent Agenda

H.1. Board of Education Minutes

H.1.a. Regular Board Meeting - December 9, 2019

H.2. Donations

H.2.a. Approval for Terri Dill, Lakehoma Elementary GATE teacher, to accept the donation from  Continental Resource "Funding the Future" Grant Program in the amount of $2,500.00.  The money will be used for the purchase interactive materials.

H.2.b. Approval for Mustang North Middle School to accept the donation from Continental Resource "Funding the Future" Grant Program in the amount of $2,500.00 for lab materials and classroom supplies for science classrooms.

H.2.c. Approval for Delana Jordan, Lakehoma Media Specialist, to accept the donation from Donor's Choose/Limeades for Learning in the amount of $541.00 for new reading material in library.

H.3. Transfer of Funds

H.3.a. Approval to transfer funds from Mustang Central Middle School activity account #883 to Mustang Central Middle School activity account #925 in the amount of $988.00 for the handling of school pictures.

H.3.b. Approval to transfer of funds from Lakehoma Elementary Music activity account #947 to Mustang High School Business Professionals of America (BPA) activity account #942 in the amount of $60.00 for plaques.

H.3.c. Approval to transfer funds from MHS Choir Activity Account #862 to MHS Band Activity Account #804 in the amount of $1,180.00. Students funds transfrered from one account to another account.

H.3.d. Approval to transfer funds from Mustang Central Middle School Activity Account #883 to Mustang Central Middle School Activity Account #968 in the amount of $500.00 to cover vocal expenses.

H.3.e. Approval to transfer of funds from MHS Activity Account #818 to Athletics Activity Account #803 in the amount of $15,005.00 for student fee.

H.3.f. Approval to transfer funds from MHS Activity Account #818 to Mustang Middle School Activity Account #833 in the amount of $1,829.00 for shirts purchased for "Fill the Bus".

H.4. Use of Facilities

H.4.a. OKCG Tumbling and Trampoline Team, Delaine Langerman, is requesting to use Mustang Middle School's gymnasium and cafeteria to host the OKCG Tumbling & Trampoline Meet on February 8, 2020 from 8:00 AM to 9:00 PM and February 9, 2020 from noon to 8:00 PM.

H.4.b. OKCG Tumbling and Trampoline Team, Delaine Langerman, is requesting to use Mustang Middle School's gymnasium and cafeteria to host the OKCG Tumbling & Trampoline AAU State Meet on April 25, 2020 from 8:00 AM to 9:00 PM.

H.5. Out of State or Overnight Travel

H.5.a. Approval for the following to attend the Grading from the Inside Out Workshop in Frisco, Texas from March 23-25, 2020.  Expenses will be split between Title II funds and sites.

H.5.b. Approval for Geromy Schrick to attend the TCEA Conference in Austin, Texas from February 3-7, 2020. Expenses will be paid by technology general fund.

H.5.c. Approval for Diane Johnson to attend the Professional Development at OKMEA Conference in Tulsa, OK from January 16-19, 2020.  Expenses will be paid from music activity account #848 and site activity account #819.

H.5.d. Approval for Kirk Wilson to attend the National School Public Relations Association's Annual Conference/Semiar in St. Louis, MO from July 11-15, 2020.  Expenses will be paid for by Activity Account #900.

H.5.e. Approval for one (1) FCCLA Officer and sponsor, Karen Woodard, to attend the State Officer Interviews from January 27-28, 2020 in Stillwater, OK.  Expenses will be paid by MHS Activity Account #815.

H.6. Renewal and Ratification of Agreements/Contracts for Fiscal Year 2019-2020.

H.6.a. Approval for the renewal of the transportation contract with Canadian Valley Technology Center, El Reno Campus, District #6 for the 2019-2020 school year.

H.6.b. Approval for the renewal of the transportation contract with Canadian Valley Technology Center, Dr. Earl Cowan Campus, District #6 for the 2019-2020 school year.

H.6.c. Approval of the contract with Preferred Pediatrics Home Health Care, Inc. for the 2019-2020 school year.

H.7. Approval of the following change orders from Crosslands Construction on the MHS Commons and Addition:

H.7.a. CO #005 - Waggoners Mechanical - Material and labor to insulate the heating coil - $607.06.

H.7.b. CO #006 - Sun Valley Masonry - Labor and material to infill the door jamb that was demoed in the commons area and wrap the column - $3,106.50.

H.8. Approval of the following change orders from Crossland Construction on the Performing Arts Center:

H.8.a. CO #9050 - Walker Companies - Furnish and install signage that were added per Fire Marshall - $4,146.12.

H.8.b. CO #9052 - Air Conditioning Service Inc. - Acoustic wrap for selective auditorium ductwork -$33,575.00.

I. Business

I.1. Approval of the contract with StarHouse Media, LLC.  The license will be paid for by Bronco Club activity account #988.

I.2. The board will consider and may vote to approve and award the following bids on the Mustang High School Classroom and Commons Addition presented by Crossland Construction.

I.2.a. Contract #6B - Architectural Millwork & Lab Casework - Best - Total Cost $114,132.00

I.2.b. Contract #8E - Accordion Fire Door - Won-Door - Total Cost $44,075.00

I.2.c. Contract #9G - Terrazzo - Southwest Terrazzo - Total Cost $147,655.00

I.3. The board will consider and may vote on the Superintendent's recommendation of the bond proposal.

J. New Business

K. Executive Session: The Board of Education will consider and may vote to convene in Executive Session.

K.1. Proposed executive session to conduct on-going evaluation of the superintendent.  25 O.S. Section 307(B)(1).

K.2. Proposed executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee. 25 O.S. Section 307 (B)(1).

L. Acknowledge Return to Open Session

M. Statement of Executive Session minutes by Board Clerk

N. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "A".

O. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "B".

P. Vote to approve or not approve the Superintendent's contract.

Q. Adjournment