October 14, 2019 at 6:00 PM - Mustang Board of Education Regular Meeting

A. Invocation and Flag Salute

B. Call to Order and Roll Call (may be silent)

C. Superintendent's Report

C.1. Mustang Mindset Matters Student Recognition

C.2. 2020 AP Scholars Recognition

C.2.a. AP Scholars

C.2.b. AP Scholars with Honors

C.2.c. AP Scholar with Distinction

C.2.d. National Merit Semi-Finalist Recognition

C.3. Recognition 
Kaitlin Hensley, MHS Assistant Principal, was selected as NextGen Under 30 Award Winner

C.4. Superintendent's Evaluation Tool - Ann Caine Ed.D., Director of Education Leadership, OSSBA

C.5. Student Count - October 1, 2019

C.6. Veterans Day Assemblies - Monday, November 11, 2019

C.7. Filing period for MPS Board of Education Seat #5  - Opens at 8 a.m. on Monday, December 2, 2019, and closes at 5 p.m. on Wednesday, December 4, 2019.

C.8. Bond Issue

D. Assistant Superintendent’s Report

D.1. Updates on Construction - Jason Pittenger, Assistant Superintendent

E. Board Reports

F. Standing and Financial Resolutions

F.1. Chief Financial Officer Report

F.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

G. Public Participation

H. Consent Agenda

H.1. Board of Education Minutes

H.1.a. Regular Board Meeting - September 9, 2019

H.2. Donations

H.2.a. Approval to accept a donation from Boeing Company for STEM/Robotics teams registrations for FIRST Lego League in the amount of $11,925.00.

H.2.b. Approval to accept a donation from Garver LL for STEM materials in the amount of $1,000.00.

H.2.c. Approval for Horizon Intermediate to accept a donation from Horizon PTSO to purchase annual subscription of IXL Math in the amount of $1,800.00.

H.2.d. Approval to accept a donation from Canyon Ridge Intermediate PTSO to Canyon Ridge Intermediate Activity Account #902 in the amount of $2,000.00 for classroom supplies and materials.

H.2.e. Approval to accept donation from Canyon Ridge Intermediate PTSO to Canyon Ridge Intermediate Activity Account #902 in the amount of $3,314.00 for the purchase of technology such as hard drives.

H.3. Transfer of Funds

H.3.a. MHS DECA Activity Account #864 to Special Olympics Activity Account #858 in the amount of $105.00 to purchase cups and visors to sell in DECA Store.

H.3.b. Horizon Music Activity Account #983 to Horizon Activity Account #978 in the amount of $132.00.  Withdrawn from wrong account.

H.3.c. MNMS Band Activity Account #804 to Canyon Ridge Activity Account #912 in the amount of $750.00 for fundraiser profit sharing.

H.3.d. Mustang Middle School Activity Account #833 to Mustang Middle School Skills for Living Activity Account #834 in the amount of $327.15 for groceries and sewing materials.

H.3.e. Mustang Middle School Builder's Club Activity Account #885 to Mustang Middle School Activity Account #833 in the amount of $169.46, club no longer exist.

H.4. Use of Facilities

H.4.a.  ACT, Inc. is requesting to use MHS classrooms to hold the national ACT test on selected dates throughout the 2019-2020 school year.

H.4.b. Girl Scouts of Western Oklahoma is requesting to use the Meadowbrook Intermediate's cafeteria on Fridays from 6:30 pm to 8:30 pm for their weekly Troop meetings during the 2019-2020 schools.

H.5. Out of State or Overnight Travel

H.5.a. Approval for MHS Cross Country team to attend the Nike South Regional Cross Country Meet in Woodlands, TX on November 23, 2019.  Expenses will be paid by Booster Club and food will be paid by the participates..

H.5.b. Approval for MHS Band and sponsors to attend the Birdville Marching Invitational at Birdville, TX on October 12, 2019.  Expenses will be paid for by MHS Band Activity Account #804, band boosters and students.

H.5.c. Approval for MHS Band and sponsors to attend the Bands of American Indianapolis Super Regional in Indianapolis, IN on October 24-27, 2019.  Expenses will be paid for by MHS Band Activity Account #804 and band boosters.

H.5.d. Approval for MHS JROTC and sponsors to attend the TOP OF TEXAS competition in Wichita Falls, TX on October 5, 2019. Expenses paid by MHS Student Activity Account.

H.5.e. Approval for MHS Varsity Wrestling team and sponsors to attend the Mid-American Nationals Wrestling Championships in Enid, OK on December 13 - 14, 2019.  Expenses will be paid for by the Booster Club and Athletics.

H.5.f. Approval for MHS Varsity Wrestling Team and sponsors to attend the Kansas City Stampede Wrestling Championships in Kansas City MO, on December 20-21, 2019.  Expenses will be paid for by the Booster Club

H.5.g. Approval for MHS Varsity Wrestling team and sponsors to attend the Ram Duals Wrestling Tournament in Owasso, OK on January 24-25, 2020.  Expenses will be paid for by the Booster Club and Athletics.

H.5.h. Approval for MHS FFA Officers and sponsors to attend the National FFA Convention in Indianapolis, IN from October 30 - November 2, 2019.  Expenses will be paid for by Activity Account #814 and Career Tech #412.

H.5.i. Approval for Kelsey Sosobee, Science teacher at Mustang Middle School, to attend and present at the CAST Conference for the Advancement of Science Teaching in Dallas, TX on November 21-23, 2019.  Expenses will be paid for by Ms. Sosobee and MMS Activity Account #833.

H.5.j. Approval for MHS Robotics students and sponsors to attend the Tulsa FIRST Robotics Contest Regional in Tulsa, OK on April 1-4, 2020.  Expenses will be paid by Activity Account #856.

H.5.k. Approval for Cathy Cornelius at attend the New Pathways Annual Convention in Arlington, TX on December 4-7, 2019.  Expenses will be paid for by Centennial's PE Activity Account #990.

H.5.l. Approval for MHS STUCO officers, members and sponsors to attend the Student Council State Convention in Ada, OK from November 2-4, 2019.  Expenses will be paid by MHS Activity Account #860, students and sponsors.

H.6. Renewal and Ratification of Agreements/Contracts for Fiscal Year 2019-2020.

H.6.a. Approval of the amended Agreement with the Canadian County Sheriff's Office and Mustang Public Schools.

H.6.b. Approval for Mustang Central Middle School's 2019-2020 yearbook agreement with Jostens'.

H.6.c. Approval of the contract for armored services with Elite Armored LLC for the 2019-2020 school year. The rate is 181 days @ $300.00 per day for a total cost of $54,000.00.

H.6.d. Approval of the renewal contract with Youth and Family Services for the 2019-2020 school year.  This contract provides a variety of services, including emergency shelter, counseling, delinquency prevention, Independent living, multi-systemic therapy, and educational programs. Cost is $1500.00.

H.7. Revisions of Policies and Procedures

H.7.a. Approval to omit the following policies due to these specific policies are actual forms and require frequent updates.

H.7.a.1. Policy #AR5015.1 - Resident Affidavit

H.7.a.2. Policy #AR5015.2 - Affidavit of Self Support

H.8. Surplus Items

H.8.a. Custodial Equipment. - Aged equipment - not working

H.8.b. Engineering lab items at MHS - Aged equipment - not working

H.9. Approval of the 2019-2020 Canadian Valley Technology Center Syllabi.

H.10. Approval of the Gifted and Talented Education (GATE) plan and budget for FY20.

H.11. Approval of the Final 2019-2020 Estimate of Needs.  The Estimate of Needs was filed and recorded with the Canadian County Clerk's Office on Wednesday, September 18, 2019 and was approved by the County Excise Board on Monday, September 24, 2019.

H.12. Approval of the 2020 Board of Education meeting calendar.

H.13. Approval of the following for the annual school board member election for position number five (5) for a five (5) year term.

H.13.a. Press Release

H.13.b. Legal Notice

H.13.c. Resolution

H.14. Approval of the following Parent Teacher Student Organization (PTSO) Club sanctioning for the 2019-2020 school year as required by Oklahoma Statute Title 70,§ 5-129:

H.14.a. Mustang High School (MHS) Choir Booster Club

H.15. Approval of the following change order from Crossland Construction on the new MHS Wrestling Facility.

H.15.a. CO #11 - Slab protection - $13,737.24

H.16. Approval of the following change order from Crossland Construction on the MHS Commons and Addition.

H.16.a. CO #003 - Scovil & Sides - Teachers' Lounge Door and Hardware - $2,700.00

H.17. Approval of the following change orders from Crossland Construction on the MHS Performing Arts Center.

H.17.a. CO #9037 - Shawnee Fabricators - Additional plates and steel tubes to be attached to the columns for fire curtain support - $1,385.00

H.17.b. CO#9038 - Shawnee Fabricators - Additional cost to supply 2" deck in lieu of 3" deck - $575.00.

H.18. Approval of the following change orders from Crosslands Construction on the Mustang Central Middle School (MCMS).

H.18.a. CO #99 - Southwest Drywall - replace damaged ceiling grid and tile  - $10,500.00

H.18.b. CO #103 - Burgess - 3 alarm sounding OH door control covers - $557.35

H.18.c. CO #104 - Air Conditioning Services - remove and rebuild the return grille duct in the kitchen - $2,035.00

H.18.d. CO #105 - Sports Tech - scoreboard battery packs - Credit ($470.35)

H.18.e. CO #106 - Crossland - Furnish and install the dumpster enclosure gate required by the City of Oklahoma City - $4,337.04

H.19. Approval of the following change orders from Crossland Construction for the MHS Science Academy.

H.19.a. CO #36 - Southwest Drywall - Labor and material to install Acoustic Wall Panels in the safe room - $3,771.00

H.19.b. CO #37 - Downtown - Provide five (5) door pulls - $572.00

H.19.c. CO #38 - Burgess - Provide one (1) push button control station cover - $165.00

H.19.d. CO #39 - Acura Neon - Provide an additional sign for the safe room per Fire Marshal - $310.00

H.19.e. CO #40 - Weibee - Handrail extensions - $300.00

H.19.f. CO #41 - CCC - FDC Locking cap per Fire Marshall - $438.75

I. Business

I.1. Discussion and possible board action to adopt the OSSBA Superintendent's Evaluation Instrument.

I.2. Discussion and possible board action to accept the agreement between Mustang Public Schools and Bethesda, Inc., to provide therapeutic clinical services to students who are identified through the Student Advocacy Program.  Service Fees will be reimbursed through the Victim of Crime Act (VOCA) grant.

I.3. Discussion and possible board action on the approval of the Medical Marijuana Policy #2285. 

I.4. Discussion and possible board action on the approval of the Social Networking/Media Policy #2110.

I.5. Discussion and possible board action on the approval to open an account at BancFirst for our "Students in Need" funds for emergency purposes.

I.6. Discussion and possible board approval to open a money market account at InterBank for fund investment purposes.

J. New Business

K. Executive Session: The Board of Education will consider and may vote to convene in Executive Session.

K.1. Proposed executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee. 25 O.S. Section 307 (B)(1).

L. Acknowledge Return to Open Session

M. Statement of Executive Session minutes by Board Clerk

N. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "A".

O. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "B".

P. Adjournment