September 9, 2019 at 6:00 PM - Mustang Board of Education Regular Meeting

A. Invocation and Flag Salute

B. Call to Order and Roll Call (may be silent)

C. Superintendent's Report

C.1. Bronco Club - Counselors in Training

C.2. OSSBA Region 10 Fall Meeting - September 24, 2019 from 5:30 pm to 8:30 pm at Redlands Community College, El Reno, OK

C.3. Handbook Policies and Changes

D. Assistant Superintendent’s Report

D.1. Construction Updates - Jason Pittenger, Assistant Superintendent of Operations

D.2. Enrollment Updates

D.2.a. Elementary - Stacy Edwards, Assistant Superintendent of Elementary Education

D.2.b. Secondary - Ryan McKinney, Assistant Superintendent of Secondary Education

D.3. Curriculum Update

D.3.a. Mustang Public Schools has chosen the ACT for the CCRA (College and Career Readiness Assessment) for all juniors during the 2019-2020 school year.

D.3.b. Mustang High School is currently reevaluating test exemptions.

E. Board Reports

F. Standing and Financial Resolutions

F.1. Chief Financial Officer Report

F.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

G. Public Participation

H. Consent Agenda

H.1. Board of Education Minutes

H.1.a. Regular Board Meeting Minutes - August 14, 2019

H.2. Donations

H.2.a. Approval of donation from Mustang Creek PTO to Mustang Creek Activity Account #888 in the amount of $743.80.

H.2.b. Approval of the donation from Blue Cross Blue Shield to Mustang High School's Personal Financial Literacy classes for purpose of providing classroom resources/curriculum aimed at teaching students about health insurance and benefits in the amount of $2,500.00.

H.2.c. Approval of donation from DonorsChoose.org to Creek Elementary classroom project "Let's Get Comfy and Moving! Flexible Seating Options."  The resource are valued at $582.00.  

H.2.d. Approval of donation received from Oklahoma Educators Credit Union (OECU) Teacher Grant Program for classroom project Light Table and Manipulatives for Creek Elementary.  The resources are valued at $503.48. 

H.2.e. Approval of donation from Lowe's Heros to Mustang Centennial Elementary in the approximate amount of $2,000.00 to upgrade special needs playground.

H.2.f. Approval of donation from Fidelity Charitable to Mustang Middle School's Physical Education in the amount of $1,000.00 for Physical Education resources and equipment.

H.2.g. Approval of donation from Freelance Action Photography to Mustang Middle School Athletic Department in the of $609.00.

H.3. Transfer of Funds

H.3.a. Riverwood Elementary Activity Account #819 to Horizon Intermediate Activity Account #978 in the amount of $70.00 for SMORE - Newsletter.

H.3.b. Meadow Brook Intermediate Activity Account #867 to Horizon Intermediate Activity Account #978 in the amount of $410.00 for SMORE - Newsletter.

H.3.c. Mustang Central Middle School Activity Account #883 to Horizon Intermediate Activity Account #978 in the amount of $70.00 for SMORE - Newsletter.

H.3.d. Canyon Ridge Intermediate Activity Account #902 to Canyon Ridge Intermediate Counseling Activity Account #909 in the amount of $1,000.00 for student activities, materials, supplies and rewards.

H.3.e. Canyon Ridge Intermediate Archery Activity Account #917 to Canyon Ridge Intermediate Physical Education Activity Account #914 in the amount of $946.00 to combine archery and physical education accounts.

H.3.f. Canyon Ridge Intermediate 5th Grade Math Activity Account #928 to Canyon Ridge Intermediate Activity Account #902 in the amount of $70.00 for Smartboard bulb.

H.3.g. Mustang Middle School Band Activity Account #830 to Mustang High School Activity Account #804 in the amount of $11,450.03.  Closing out account #830.

H.3.h. Mustang North Middle School Band Activity Account #845 to Mustang High School Activity Account #804 in the amount of $20,697.52.  Closing out account #845.

H.3.i. Canyon Ridge Intermediate Activity Account #902 to Canyon Ridge Intermediate Activity Account #910 in the amount of $500.00 for library books, resources, and student activities.

H.3.j. Canyon Ridge Intermediate Activity Account #902 to Horizon Intermediate Activity Account #978 in the amount of $140.00 for SMORE-newsletter.

H.4. Use of Facilities

H.4.a. Approval for The Well Church to use Canyon Ridge Intermediate's cafeteria and gymnasium for their weekly church services for the 2019-2020 school year. They will need the facilities from 8:30 a.m. to 12:30 p.m. every Sunday.

H.5. Out of State or Overnight Travel

H.5.a. Approval for thirty-five (35) MHS Theatre students and two (2) sponsors to attend the OSSAA State One Act Play Contest on October 4-5, 2019 at Tulsa Union High School.  Expenses will be paid by MHS Theatre Activity Account #859.

H.5.b. Approval for Carrie Hixon, business teacher at Mustang High School, to attend and present at the National Council of Economic Education in Los Angeles, CA on October 3-5, 2019.  Expenses will be paid by the Oklahoma Council of Economic Education.

H.5.c. Approval for Charles Bradley to attend the School Research Nexus conference on October 9-11, 2019 in Laguna Beach, CA.  Expenses will be paid for by School Research Nexus and Activity Account #900.

H.5.d. Approval for Wilson Grider to attend the annual Oklahoma School Plant Management Association (OSPMA) Fall Conference on September 23-26, 2019  at Lake Murray State Park in Ardmore, OK.  Expenses will be paid for by Buildings and Grounds general fund.

H.5.e. Approval for Nancy McKay, Kris Green, and Stacy Elliott to attend the Learning Resource Network 2019 National Conference, November 19-22, 2019 in San Diego, CA.  Expenses will be paid by Bronco Club activity account #988.

H.5.f. Approval for Diana McElroy to attend the 96th Annual New Pathways Convention, December 4-7, 2019 in Arlington, TX.  Expenses will be paid by Horizon's PE Activity Account.

H.5.g. Approval for Jason Hasty and Chris Ridgeway to attend the New Pathways Annual Convention, December 4-6, 2019 in Arlington, TX.  Expenses will be paid by Account # 11-022 and Activity Account #867.

H.5.h. Approval for Stacy Edwards to attend the Title IX - atIXa Conference in Denton, TX on October 24-25, 2019.  This is a change of venue from the previously approved conference in Indianapolis, September 11-13, 2019.

H.5.i. Approval for seventeen (17) MHS FFA students and three (3) sponsors to attend the Tulsa State Fair for livestock exhibition projects on September 30 to October 2, 2019.  Expenses will be paid by Agriculture Education Career Tech Account #412.

H.5.j. Approval for MHS Cross Country team, forty (40) athletes, two (2) managers, and four (4) coaches, to attend the Chili Pepper Cross Country Festival in Fayetteville, Arkansas on October 4 - 5, 2019.  Expenses will be paid by Athletic Activity Account and Booster Club.

H.5.k. Approval for Vanessa McIntire, AP Art teacher at Mustang High School, to attend the College Board AP Art and Design workshop in Dallas, TX on October 4-5, 2019.  Expenses will be paid by MHS Activity Account.

H.5.l. Approval for fifty (50) MHS students and three (3) sponsors to attend the Kimbell Art Museum and Modern Art Museum in Ft. Worth, TX  on October 11, 2019.  Expenses will be paid by MHS Art Activity Account #897.

H.5.m. Approval for four (4) MHS DECA student officers and two (2) sponsors, DECA and Business Professionals of America (BPA) to attend the DECA New York Experience in New York City from December 4-7, 2019.  Expenses will be paid by Career Tech #412 and DECA Activity Account #864.

H.5.n. Approval for Meaghan Taylor to attend the Division on Career Development and Transition International Conference in Seattle, Washington, on October 24-25, 2019.  Expenses will be paid by the University of Oklahoma and OSDE.

H.6. Renewal and Ratification of Agreements/Contracts for Fiscal Year 2019-2020.

H.6.a. Approval of the renewal of contract with Mustang Treatment Center and Bronco Treatment Center for the 2019-2020 school year.

H.6.b. Approval of the agreement with Party Pics and Mustang Middle School for 2019-2020 school year pictures and athletic pictures.

H.6.c. Approval of agreement with Jostens and Mustang Middle School for the 2019-2020 yearbook.

H.6.d. Approval for the contract with Riverside Insights (formerly Houghton Mifflin) for the online CogAT tests for 2019-2020 school year in the amount of $20,880.00. This will be paid out of the Gifted funds.

H.7. Approval for the 2019-2020 Gate Committee.

H.8. Approval for the 2019-2020 Curriculum Committee.

H.9. Approval for the 2019-2020 Professional Development committee.

H.10. Approval to surplus band equipment.

H.11. Approval of Resident Teachers and their Mentor Teachers for 2019-2020 school year.

H.12. Approval of increasing adult only lunch prices from $3.75 to $3.85 effective immediately.  The rate schedule was unlocked on the State Department of Education’s (SDE) website on August 13, 2019 and stated our rates need to be a minimum of $3.84 to ensure USDA compliance.

H.13. Revisions of Policy and Procedures

H.13.a. Policy #3030 - Teacher Evaluation

H.14. Approval of Estimate of Needs for the 2019-2020 fiscal year prepared by the District's independent auditors, Sanders, Bledsoe and Hewett.

H.15. Approval of the change orders from Crossland Construction on the Performing Arts Center.

H.15.a. CO #9036 - Additional Detailing per RFI42 - $6,600.00

H.16. Approval on the change order from Crossland Construction on the MHS Commons and addition.

H.16.a. CO #002 - Relocate Hot Water Tank - $2,017.71

H.17. Approval of the change order from Crossland Construction on the new MHS Wrestling Facility.

H.17.a. CO #14 - Added signage - $521.40

H.18. Approval of the change orders from Crossland Construction on the Mustang Central Middle School.

H.18.a. CO #91 - Remove disposals - $1,145.62

H.18.b. CO #92 - Provide two sinks revised in ASI #17 - $2,109.52

H.18.c. CO #93 - Added evacuation plan signage - $11,775.00

H.18.d. CO #94 - Dishwasher/disposal reinstall - $3,593.40

H.18.e. CO #95 - Wireless controllers for scoreboard - $1,250.00

H.18.f. CO #96 - LVT Repairs - $4,322.50

H.18.g. CO #97 - Conex storage - $5,061.95

H.18.h. CO #98 - Install OH coiling grill motor at dish wash pass through window - $568.00

H.19. Approval of the change orders from Crossland Construction on the MHS Science Academy

H.19.a. CO #32 - Ventilation slots in the soffit - $1,531.25

H.19.b. CO #33 - Sidewall Air Devices - $752.00

H.19.c. CO #34 - Shrouds for Roof Penetrations - $18,187.22

H.19.d. CO #35 - Access door for RTUs - $4,206.00

I. Business

I.1. Approval of remaining bids for MHS C building and Common’s expansion presented by Crossland Construction.

I.1.a. Contract #7A - Waterproofing & Joint Sealants to Commercial Waterproofing in the amount $5,625.000.

I.1.b. Contract #8A - Door Assemblies to Scovil & Sides in the amount of $23,660.00.

I.1.c. Contract #10A - Specialty Items to Red Mountain in the amount of $23,000.00.

I.1.d. Contract #32A - Landscaping & Irrigation to Greenshade in the amount of $5,800.00.

I.2. Approval of the amendment of the Guaranteed Maximum Price (GMP) for MHS C building and Commons expansion.

J. New Business

K. Executive Session: The Board of Education will consider and may vote to convene in Executive Session.

K.1. Proposed executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee. 25 O.S. Section 307 (B)(1).

L. Acknowledge Return to Open Session

M. Statement of Executive Session minutes by Board Clerk

N. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "A".

O. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "B".

P. Adjournment