June 10, 2019 at 6:00 PM - Mustang Board of Education Regular Meeting

A. . Invocation and Flag Salute

B. Call to Order and Roll Call (may be silent)

C. Superintendent's Report

C.1. Citizens of Character - Honesty

C.2. Athletics Spring Sports
 

C.3. Enrollment Update

C.4. Testing Update

D. Board Reports

E. Standing and Financial Resolutions

E.1. Chief Financial Officer Report

E.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

F. Public Participation

G. Consent Agenda

G.1. Board of Education Minutes

G.1.a. Regular Board Meeting Minutes  - May 13, 2019

G.2. Donations

G.2.a. Donation from Centennial Elementary PTSO to Centennial Activity Account  #950 to cover 2018-2019 field trips in the amount of $2,274.26.

G.2.b. Approval for Mustang High School to accept the donation from Blue Cross Blue Shield in the amount of $2,500.00.  The funds will be used for the 2019 Senior Conference and Personal Financial Literacy classes.

G.2.c. Approval for MHS robotics program to accept the donation of $500.00 from Tetra Tech. for equipment and materials.

G.3. Transfer of Funds

G.3.a. Meadow Brook Intermediate Activity Account #867 to Meadow Brook Intermediate Activity Sub Account #867/819 in the amount of $25.00.  Funds were deposited into wrong sub account.

G.3.b. Mustang High School Activity Account #818 to Mustang High School BPA Activity Account #942 in the amount of $10.00 to pay for Mustang Spirit Award.

G.3.c. Centennial Media Activity Account #808 to Riverwood Media Activity Account #821 in the amount of $420.00.  Shared expense of author's visit.

G.3.d. Canyon Ridge Staff Activity Account #905 to Canyon Ridge Vocal Activity Account #912 in the amount of $100.00 to adjust balances.

G.3.e. Meadow Brook Student Activity Account #867 to Meadow Brook PE Activity Account #882 in the amount of $405.00. Money was deposited into wrong account.

G.3.f. MHS Activity Account #818 to MHS BPA Activity Account #942 in the amount of $20.00 for awards.

G.3.g. Prairie View Activity Account #919 to Use of Facility Activity Account #900 in the amount of $499.77 for reimbursement of water.

G.3.h. Mustang Middle School Activity Account #833 to Use of Facility #900 in the amount of $906.85 for reimbursement of water.

G.4. Out of State or Overnight Travel

G.4.a. Approval for Jennifer Newell to attend training and certification on Digital Threat Assessment in Wheatridge, Colorado on July 9 - July 12, 2019.  Expenses will be paid through fund 11, project 070.

G.4.b. Approval for Tammy Kain RN, MPS Lead Nurse, to attend the National Association of School Nurses Conference in Denver, CO. on June 27 - July 1, 2019.  Expenses will be from MHS Activity Account # 818.

G.4.c. Approval for MHS Boys Soccer team to attend the Adidas Summer Showcase in Burlington, Iowa on June 13-16, 2019.  Expenses will be paid by the Mustang Goal Club.

G.4.d. Approval for MHS Varsity Girls Basketball team to attend summer team camp at Oral Roberts University from June 24 - June 26, 2019.  Expenses will be paid for by the basketball ball booster club.

G.4.e. Approval for MHS Boys Basketball team to attend Oklahoma State University basketball camp on June 14-16, 2019.  Expenses will be paid for by the booster club.

G.4.f. Approval for Misty Eidson to attend Wilson Fundations Training in Dallas, TX from July 18 - July 19, 2019.  Expenses will be paid for by Title II.

G.5. Approval of Open Transfer requests to attend MPS for the 2019-2020 school year, as listed:

G.6. Use of Facility

G.6.a. OK Swish Basketball (Brian Fitzgerald) is requesting the use of Horizon, Canyon Ridge, Mustang Elementary, Centennial, Lakehoma, Trails, Creek, Valley, and Prairie View's gymnasiums for summer basketball practices.  They are requesting the gymnasiums every Monday, Tuesday, Thursday and Friday from 6:00 PM to 9:00 PM beginning May 28, 2019 to August 14, 2019.

G.7. Renewal and Ratification of Agreements/Contracts for Fiscal Year 2019-2020.

G.7.a. Renewal for continuing membership with OSSBA in the amount of $4,600.00.

G.7.b. Renewal for continuing policy services with OSSBA in the amount of $750.00

G.7.c. Renewal for continuing Assemble Paperless Meeting with OSSBA in the amount of $1,500.00.

G.7.d. Renewal of contract with Gary Miller Canadian County Children's Juvenile Center in the amount of $3,500.00 for each slot is waived.

G.7.e. Renewal of contract with KCAV for Grade Cam Go!, year 4 renewal for school year 2019-2020. Total expense is $26,000.00 to be paid from Curriculum Bond Funds.

G.7.f. Renewal of contract with CV Tech for Edgenuity for 1 site license and 5 concurrent licenses.  Total price is $28,000.00 and to be paid from Curriculum Bond Funds.

G.7.g. Renewal of contract with USA Test Prep.  Total price is $24,655.80 and to be paid from 064 Curriculum Funds.

G.7.h. Approval for the Renewal of the Eureka agreement. 

G.7.i. Approval for Scholastic to be Centennial Elementary's fall book fair provider.

G.7.j. Approval for Follett Books to be Centennial Elementary's spring book fair provider.

G.7.k. Renewal of Rank One Sport Athlete Management and Scheduling Software for 2019-2020 school year in the amount of $1,200.00 paid from Athletics Activity Account #803.

G.7.l. Renewal of Earth Networks/Weatherbug to serve as our weather alerting service for the 2019-2020 school year in the amount of $2,399.00 paid from Athletics Activity Account #803.

G.7.m. Renewal of Tru-Green to spray and fertilize athletic areas for the 2019-2020 school year in the amount of $4,450.23 paid from Athletics Activity Account #803.

G.7.n. Renewal of Sway to provide our Concussion Athlete Profiles system for the 2019-2020 school in the amount of $1,700.00 paid from Athletics Activity Account #803.

G.7.o. Renewal with ArchiveSocial for the 2019-2020 school year in the amount of $2,388.00 paid for with 073 PIO budget.

G.7.p. Renewal of Treasurer Certification for MPS Assistant Treasurer - Lynda Martin for the 2019-2020 school year to be filed with each county.

G.7.q. Renewal of engagement letter with Rosenstein, Fist & Ringold for legal services for 2019-2020 school year.

G.7.r. Renewal of the annual contract with Air & Earth AERA Management Plan Maintenance. in the amount of $3,000.00. 

G.7.s. Renewal agreement with MSDS Online for our Material Safety Data Sheets to be accessed district wide. 

G.7.t. Renewal of continuing agreement with the State of Oklahoma Department of Rehabilitation Services for their Transition School-To-Work, Work Study Program.

G.7.u. Renewal of contracts for the following educational consultant services paid through Federal Funds for students who present needs in the specified areas. 

G.7.v. Renewal of the agreement with Clearwater Enterprises as our 3rd party natural gas provider.

G.7.w. Renewal for continued service with Comtec Electronic Systems for fire & burglar alarm monitoring.  The annual charge for all school sites and outlined buildings will be $34,344.00 excluding the cafeterias.

G.7.x.  Renewal of agreement with Mustang Police Department for School Resource Officers (SRO) for the 2019-2020 school year.

G.7.y. Renewal of the contract with Stryker Integrated Solutions, LLC to perform fire safety inspections in the amount of $26,700.00.

G.7.z. Renewal of the lawn service agreement with Lux Lawns for lawn care services for the North side of the District in the amount of $134,679.96.

G.7.aa. Approval of a new five (5) year lease agreement with Pitney Bowes for the new postage machine and new tracking software.  This is the first year of the five year agreement. This service will be paid quarterly at the rate of $3,897.63.

G.8. Approval for the following change order from Crossland Construction on the MHS Wrestling Facility.

G.8.a. CO #9 - Courtyard concrete - $4,275.00

G.9. Approval of change orders from Crossland Construction for the MHS Science Academy.

G.9.a. CO #21 - Repair damaged water line - $2,296.62

G.9.b. CO #22 - Extend Transformer feed - $4682.00

G.9.c. CO #23 - Additional Knox Box per Fire Marshal - $448.00.

G.9.d. CO #24 - Ductwork issues in classrooms - $4,103.00

G.10. Approval of the following change orders from Crossland Construction for Mustang Central Middle School.

G.10.a. CO #78 - Jesse Lewis, Monument Sign Boring - $1,800.00

G.10.b. CO #79 - Southwest, FRP in Concessions - $1,046.00

G.10.c. CO #80 - Bryans, LVT in Bronco 101 - $4,075.00

G.10.d. CO #81 - Bishop, Reduce sidewalk around track area - CREDIT ($8,880.00)

G.11. Approval of the GMP for the MHS Commons and classroom addition presented by Crossland Construction.

G.12. Policy #1035 - Change location of MPS Board meeting.

G.13. Policy #1060 - Changes the Employee Conflict of Interest. The change takes wording from OSSBA Model policy.

G.14. Policy #1075 - Changes in the location of MPS Board meetings.

G.15. Policy #1096 - Changes in the Title of Title IX Coordinator and the Mustang Educational Resource Center's address.

G.16. Policy #1140 - Child Nutrition Procurement. the policy has suggested changes from the State Department regarding specifically a chart of protest procedures as well as state suggestions for thresholds tied to purchasing.

G.17. Policy #2030 - Change in the address of the Mustang Educational Resource Center.

G.18. Policy #2045 - Change the address of the Mustang Educational Resource Center and add Mustang Central Middle School to the list of schools.

G.19. Approval for the job title change for Public Relations Officer to Director of Communications and Central Office Receptionist job description has changed to reflect adjusted responsibilities.

H. Business

H.1. The Board will consider and may vote to approve Excite to serve as website host for www.mustangbroncos.org for the 2019-2020 school year at no cost to the district.

H.2. The Board will consider and may vote to approve to purchase 7 Mindsets for the 2019-2020 in the amount of $40,000.  Funds will be paid from Bond Funds and Professional Development Funds.

H.3. The Board will consider and may vote to approve Insurance Brokerage and Consultation for the 2019-2020 school year.

I. New Business

J. Executive Session: The Board of Education will consider and may vote to convene in Executive Session.

J.1. Proposed executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee. 25 O.S. Section 307 (B)(1).

K. Acknowledge Return to Open Session

L. Statement of Executive Session minutes by Board Clerk

M. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "A".

N. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "B".

O. Adjournment