May 13, 2019 at 6:00 PM - Mustang Board of Education Regular Meeting

A. Invocation and Flag Salute

B. Call to Order and Roll Call (may be silent)

C. Superintendent's Report

C.1. Citizens of Character - Courage

C.2. All State Athletes

C.3. Wrestling State Champions

C.4. MHS Graduation Ceremony, Friday, May 17, 2019 at Lloyd Noble at 7:00 p.m.

C.5. PAC Presentation - Heath Tate - MA+

D. Deputy Superintendent's Report

D.1. Molly Wilson - Principal of Distinction

D.2. Mindset Matters Committee

D.2.a. 7 Mindsets Information

D.2.b. Trauma Informed Schools

D.3. Long Range Planning Update

D.4. Pre-K through 2nd Grade Report Card Update

E. Board Reports

F. Standing and Financial Resolutions

F.1. Chief Financial Officer Report

F.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

G. Public Participation

H. Consent Agenda

H.1. Board of Education Minutes

H.1.a. Regular Board Meeting Minutes - April 8, 2019

H.1.b. Special Board Meeting Minutes - April 11, 2019

H.2. Donations

H.2.a. Donation from DonorsChoose.org classroom project "Roaming with Robotics" in the amount of $628.75 to Mustang Creek Elementary.

H.2.b. Donation from Horizon Intermediate PTSO in the amount of $1,570.00 to purchase two laptop computers for robotics program.

H.2.c. Donation from Hiram Masonic Lodge #494 for Nurses' PD Conference in the amount of $536.00,

H.2.d. Donation from Mustang Masonic Lodge #407 for Nurses' PD Conference in the amount of $978.00.

H.3. Transfer of Funds

H.3.a. Mustang Middle School Vocal Activity Account #839 to Mustang High School Vocal Music Activity Account #862 in the amount of $100.00 for reimbursement of District contest fees.

H.3.b. Canyon Ridge Intermediate Activity Account #902 to Canyon Ridge Intermediate Stuco Activity Account #970 in the amount of $200.00 and to Canyon Ridge Intermediate Technology Activity Account #973 in the amount of $300.00 for STEM/Technology projects and lessons.

H.3.c. Canyon Ridge Intermediate Vocal Music Activity Account #912 to Meadow Brook Intermediate Vocal Music Activity Account #880 in the amount of $540.00 for CTSWS packets.

H.3.d. Meadow Brook Intermediate Activity Account #867 to Meadow Brook Intermediate Art Activity Account #876 in the amount of $6.72 due to the transposing of number 876 and should have been number 867.

H.3.e. Athletic Activity Account #803 to JROTC Activity Account #926 in the amount $2,000.00 for working at basketball and football home games for the 2018-2019 home games.

H.3.f. MHS Crafts Activity Account #911 to MHS Industrial Arts #801 in the amount of $100.00 for State Industrial Arts competition fees.

H.3.g. Canyon Ridge Intermediate P. E. Activity Account #914 to Canyon Ridge Intermediate Activity Account #902 in the amount of $3,000.00 for P.E. and classrooms supplies and materials.

H.3.h. MHS Activity Account #818 to MHS BPA Activity Account #942 in the amount of $40.00 for plaques.

H.3.i. MHS DECA Activity Account #864 to MHS Special Olympics #858 in the amount of $500.00.  Donation from Fashion Show.

H.3.j. Use of Facility Activity Account #900 to Leadership Activity Account #820 in the amount of $5,000.00 for Leadership Retreat.

H.3.k. Use of Facility Activity Account #900 to MHS BPA Activity Account #942 for service awards in the amount of $500.00..

H.3.l. MHS Senior Class Activity Account #857 to MHS BPA Activity Account #942 om the amount of $40.00 for senior favorite plaques.

H.4. Out of State or Overnight Travel

H.4.a. Approval for Jennifer Newell to attend the 2019 National Association of School Resource Officer Conference in Pigeon Forge, Tennessee on June 22-28, 2019.  Expenses will be paid by Fund 11.

H.4.b. Approval for Mustang High School JROTC to attend the JROTC Cadet Leadership Challenge at Fort Sill, Ok from June 3-8, 2019.  Expenses will be paid by Activity Account, Cadets, and U.S. Government.

H.4.c. Approval for Freshman and Varsity Pom squads to attend OU Pom Camp, May 28 - May 31, 2019. Expenses paid by Pom Booster Program.

H.4.d. Approval for MHS FCCLA district officers and sponsors to attend the FCCLA Leadership Team/Officer retreat training from June 10-11, 2019 in Stillwater, OK.   Expenses will be paid by Activity Account #815, students, and sponsors.

H.4.e. Approval for MHS FCCLA students and sponsor to attend the FCCLA National Leadership Conference on June 29-July 5, 2019, in Anaheim, CA.  Expenses will be paid from Activity Account #815, students, and sponsor.

H.4.f. Approval for MHS Vocal Students to attend Disney Sing at Walt Disney World in Orlando, FL,  April 15-20, 2020 or an alternate dates are April 2-6, 2020.  Expenses will be paid for from Activity Account #862.

H.4.g. Approval for Danny Griffin, FFA Sponsor, to travel out of state during the week of May 28-30, 2019 to purchase SAE Projects or show lambs for students in FFA.  Expenses to be paid from Activity Account #814.

H.4.h. Approval for Angela McClure, Director of Transportation, Donnie Ryan, Assistant Director of Transportation, Albany McClure, Clerk and Traci Sholer, clerk to attend the Oklahoma Association of Pupil Transportation (OAPT) in Durant, OK on June 9-12, 2019.  Expenses will be paid from the transportation budget.

H.4.i. Approval for MHS Agriculture Education Department to attend FFA Camp on July 7 through July 10, 2019 at the Tulsa Baptist Assembly Camp in Wagoner, OK.  Expenses will be paid by fund 412 and by the students.

H.4.j. Approval for Stacy McKinney, National Board Certified School Psychologist, to attend the National Association of School Psychologist in Phoenix, AZ on July 8-10, 2019.  Expenses will be paid from federal funds.

H.5. Approval of the following Activity Accounts for Mustang Central Middle School.

H.5.a. Activity Account #883 - Mustang Central Middle School Activity

H.5.b. Activity Account #925 - Mustang Central Middle Media

H.5.c. Activity Account #941 - Mustang Central Middle Art

H.5.d. Activity Account #968 - Mustang Central Middle Music

H.5.e. Activity Account #976 - Mustang Central Middle Athletics

H.5.f. Activity Account #986 - Mustang Central Middle Band

H.6. Approval to surplus textbooks that are out of date or damaged.

H.7. Approval to surplus a black 3 shelf cabinet and a credenza for an office desk.

H.8. Approval to surplus four (4) classroom portables.

H.9. Approval for the continuing contract with Stephanie Pyle, Occupational Therapist, and Susan Westmoreland, Speech Therapist, to provide educational consultant services of students during the 2019 ESY session, June 17. 2019 - July 11, 2019.

H.10. Approval of agreement with Party Pics and Mustang Elementary's portraits and yearbook for 2019-2020 school year.

H.11. Approval of service agreement between Tom Jackson Photography and Riverwood Elementary for pictures and yearbook for the 2019-2020 school year.

H.12. Approval for a service agreement between Riverwood Elementary and Boosterthon Fun Run.

H.13. Approval of renewal of service agreement with OSSBA Employment Service Program for the 2019-2020 school year.  A total annual administrative fee of $8,202.00.

H.14. Approval for the Maintenance Agreement/Contract for cleaning services with Southwest Cleaning Services for the 2019-2020 school year.  The cost is $1,133,400.00 annually.

H.15. Approval for service with Eduskills.  This program serves as an administrative and data system for ELL student data.  Cost will be $33,525.00 for a 13 month service and will be paid with ELL #572 funds.

H.16. Approval of Temporary Appropriation Budgets for Fiscal Year 2019-2020.  General Fund ($84,000,000.00), Building Funds ($3,400,000.00), and Child Nutrition Funds ($4,700,000.00)

H.17. Approval of the following Change Orders from Crossland Construction for the Performing Arts Center:

H.17.a. CO #9017 - Seat backs and arms rests changes to poly in lieu of wood as well as fabric selection being made. - Credit ($74,321.83)

H.17.b. CO #9027 - Baker Bros. - Change the elevator feed from 208 volt 3 phase 60 amp to 480 volt 3 phase 40 amp. - $325.10

H.17.c. CO #9028 - ACF - Removal all T8 Emser hanger large format tile and change the Crossville tile to Emser T1, T2, and T4 - Credit ($30,640.00)

H.17.d. CO #9029 - DTM - Add ODOT Type A aggregate base paving area at NW parking area- $10,800.00. 

H.17.e. CO #9030 - Bishop Paving - Add two (2) rows of parking at the NW corner of the parking lot - $64, 664.00.

H.17.f. CO #9031 - Harrison Orr - Added additional perimeter draining system at below grade waterproofing - $6,941.00.

H.17.g. CO #9032 - Baker Bros. - Changes in electrical - Credit ($42,041.00).

H.18. Approval of the following Change Orders from Crossland Construction for MHS Wresting Facility:

H.18.a. CO #7 - Johnson Equipment - Removed the electric motor operative function of the new overhead door - Credit ($950.00).

H.18.b. CO #8 - CMU Mortar Matching - Additional costs required to use white mortar instead of standard gray - $2,000.00.

H.19. Approval of the following Change Orders from Crossland Construction for Mustang Central Middle School:

H.19.a. CO #50 - Southwest - Change wall size - $15,889.00.

H.19.b. CO #72 - Precision - Raise countertops for dishwashers -  $2,796.00

H.19.c. CO #73 - DTM - Cut pond dam - $4,000.00.

H.19.d. CO #74 - Grooms & Pollard - Remove the utilities extension for future storage area - Credit ($95,605.27)

H.19.e. CO #75 - Southwest - Framing for PEMB Soffit - $6,286.00.

H.19.f. CO #76 - Jesse Lewis - Elevator requirements - $1,166.00.

H.19.g. CO #77 - Burgess - Expansion Control Buyout - $1,920.00.

H.20. Approval of the following Change Orders from Crossland Construction for Mustang Educational Resource Center:

H.21. CO #53 - Big Dog - Core cut 4 holes in IT room floor - $200.00.

H.22. CO #54 - Bradley - Power for ADA Openers - $1,761.58.

H.23. CO #001 - Guaranteed Maximum Price (GMP) final closeout for Mustang Education Resource Center (MERC).

H.24. Approval of the renewal of the lease-purchase for the fiscal year ending June 30, 2020, as required under the provisions of the Sublease Agreement dated July 1, 2012, by and between the District and the Canadian County Educational Facilities Authority.

H.25. Approval of the renewal of the lease-purchase for the fiscal year ending June 30, 2020, as required under the provisions of the Sublease Agreement dated May 1, 2017, and amended on July 31, 2017, by and between the District and the Canadian County Educational Facilities Authority.

H.26. Approval to conduct the 2019-2020 Oklahoma Prevention Needs Assessment (OPNA) Survey, sponsored by the Oklahoma Department of Mental Health and Substance Abuse Services in cooperation with the Oklahoma State Department of Education.

I. Business

I.1. The Board will consider and may vote to approve the construction bids on the MHS Commons and addition for presented by Crossland Construction.

I.2. The Board will consider and may vote to approve the design development phase to construction drawing on the practice field and field house expansion to bid the project.

I.3. The Board will consider and may vote to approve awarding the $17,000,000 General Obligation Combined Purpose Bonds, Series 2019 to the lowest and best bidder.

I.4. The Board will consider and may vote to approve a Resolution providing for the issuance of $17,000,000 General Obligation Combined Purpose Bonds, Series 2019 by Independent School District Number 69 of Canadian County, Oklahoma, authorized at an election duly called and held for such purpose: designating bonds for certain provisions of the Internal Revenue Code; deeming preliminary official statement "Final" for the purposes of SEC Rule 15(c)2-12; affirming the school district’s intention to assist underwriters in complying with SEC Rule 15(c)2-12(b)(5); prescribing form of bonds; providing for registration thereof; providing levy of an annual tax for the payment of principal and interest on the same; and fixing other details of the issue.

I.5. The Board will consider and may vote to approve awarding the $820,000 General Obligation Building Bonds, Federally Taxable Series 2019 to the lowest and best bidder.

I.6. The Board will consider and may vote to approve a Resolution providing for the issuance of $820,000 General Obligation Building Bonds, Federally Taxable Series 2019 by Independent School District Number 69 of Canadian County, Oklahoma, authorized at an election duly called and held for such purpose: designating bonds for certain provisions of the Internal Revenue Code; deeming preliminary official statement "Final" for the purposes of SEC Rule 15(c)2-12; affirming the school district’s intention to assist underwriters in complying with SEC Rule 15(c)2-12(b)(5); prescribing form of bonds; providing for registration thereof; providing levy of an annual tax for the payment of principal and interest on the same; and fixing other details of the issue.

I.7. The Board will consider and may vote to approve one (1) double classroom modular building from Palomar Modular Buildings at the cost of $80,325.00.  Finance will be taken from Bonds project 163   This portable will be at Prairie View Elementary for the 2019-2020 school year to help with anticipated growth.  

J. New Business

K. Executive Session: The Board of Education will consider and may vote to convene in Executive Session.

K.1. Proposed executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee. 25 O.S. Section 307 (B)(1).

L. Acknowledge Return to Open Session

M. Statement of Executive Session minutes by Board Clerk

N. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "A".

O. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "B".

P. Adjournment