February 11, 2019 at 6:00 PM - Mustang Board of Education Regular Meeting

A. Flag Salute

B. Roll Call (may be silent)

C. Superintendent's Report

C.1. Citizens of Character - Acceptance

C.2. Above and Beyond - Billie Grabeal

C.3. Board Election - February 12, 2019

C.4. Legislative Update

C.5. Board Correspondence

D. Deputy Superintendent Report

D.1. Recognition of the 2018-2019 Teachers of the Year.

E. Board Reports

F. Standing and Financial Resolutions

F.1. Chief Financial Officer Report

F.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

G. Public Participation - The floor is open at this time for any resident(s) of the Mustang Public School District #069 to address the Board of Education on items that pertain to education and/or the operation of the school district. Those residents wishing to address the Board of Education must complete a Request for Public Participation form prior to the scheduled starting time of the regular Board meeting. A response may not be provided at this time. Questions or concerns related to employees of the district will not be permitted at this time. Those are to be referred to the Superintendent at another time.

H. Consent Agenda All the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of discussion, consideration and action on the following items that the Superintendent recommends be approved.

H.1. Board of Education Minutes:

H.1.a. January 12, 2019  Special

H.1.b. January 12, 2019 Regular

H.2. Donations:

H.2.a. Donation in the amount of $500.00 from Northrop Grumman to Riverwood Robotics Activity Account #819-914 for Riverwood Robotics Lego League.

H.2.b. Donation in the amount of $617.00 from Donors Choose grant application on behalf of Riverwood Counselor Brittney Bornemann titled "Bronco Bots"

H.2.c. Donation in the amount of $1,500.00 from MPS Foundation for Mustang Valley's Movement Lab.

H.3. Transfer of Funds:

H.3.a. Transfer from Bronco Club Activity Account #988 to Horizon PE Activity Account #962 in the amount of $5.00.  Funds applied incorrectly.

H.3.b. Transfer from Trails Activity Account #870 to Centennial Activity Account #950 in the amount of $10 for board appreciation.

H.3.c. Transfer from Horizon Counseling Activity Account #980 to Centennial Counseling Activity Account #807 in the amount of $12.00.  Red Ribbon Week shirt.

H.3.d. Transfer from Horizon Activity Account #978 to Horizon Activity Account #902 in the amount of $100.00.  Refund of duplicated transaction.

H.3.e. Transfer from MBI Activity Account #876 to MBI Activity Account #867 in the amount of $248.80.  Activity account numbers were transposed.

H.3.f. Transfer from MHS Activity Account #818 to MPS Athletic Account #803 in the amount of $15,000 for their portion of HS $25 student fee, $5 of this fee is collected for the athletic department.

H.4. Out-of-State or Overnight Travel

H.4.a. Approval for Margaret Brown and Alicia Young to attend PowerSchool University Conference on February 24 through March 2, 2019, in Orlando, Florida.  All expenses will be paid by district funds.

H.4.b. Approval for Stacy Edwards, Misty Edison and Lisa Geniesse to attend the Dyslexia Southwest Conference 2019 on February 22-24, 2019, in Albuquerque, NM. Expenses will be paid out of Reading Sufficiency Act (RSA) funds #367.

H.4.c. Approval for Mustang High School Baseball team to participate in the Tate Aggie Classic Baseball Tournament on March 16 -22, 2019, in Pensacola, Florida.  There will be twenty-five (25) players and eight (8) coaches attending.  All expenses wil be paid by the Diamond Club.

H.4.d. Approval for Mustang High School Boys Soccer team to participate in the Arkansas Soccer Tournament in March 1-2, 2019, in Bentonville, Arkansas.  There will be twenty-two (22) players and four (4) coaches attending. Expenses will be paid for by the Goal Club.

H.4.e. Approval for Lauren Kelly, Federal Programs Coordinator, to attend the National Association of Federal Education Program Administrators Conference on March 17-20, 2019, in Washington D.C.  Expenses will be paid by Title 1 (511) programs.

H.4.f. Approval for fourteen (14) Administrators and nine (9) teachers to attend the Collaborative Common Assessment Workshop in San Francisco on May 5-8, 2019.  Expenses for twenty-two (22) of the attendees will be paid out of Title II (541) and one (1) attendee will be paid out of Valley site general fund (011).

H.4.g. Approval for Mustang High School Key Club students to attend the Texas-Oklahoma District Convention on April 25 through April 28, 2019, in Dallas, Texas. Twenty-two (22) students and two sponsors will be attending the event.  Expenses will be paid by Kiwanis Club of Mustang and Key Club Activity Account #828.

H.4.h. Approval for Mustang Public Schools' Special Olympic Team to participate in the Special Olympic State Games on March 15-17, 2019, in Stillwater, OK.  Fifty-two (52) athletes, Twenty (20) unified partners, and eighteen (18) sponsors will be attending.  Expenses will be by Mustang Boomer Booster Club and Special Education.

H.5. Approval of Open Transfer requests to attend MPS for the SY20 school year, as listed:

H.6. Approval to hire certified and non-certified personnel for Extended School Year (ESY) to be held June 18th-July 11th, 2019.

H.7. Approval of an amendment to the contract with the Canadian County Sheriff's Office. The amendment includes a four percent (4%) increase the County gave for the FY18-19. 

H.8. Approval to surplus CogAT paper materials that are obsolete.  Mustang Public Schools now use online testing.

H.9. Approval to surplus library books at Mustang Middle School Media Center

H.10. Approval of the following easement with OG&E for the new MHS Science Academy.

H.11. Approval of the following change orders from Crossland Construction on Mustang Educational Resource Center (MERC). This will be a total decrease to the contingency in the amount of $5317.97.

H.11.a.   Change Order #43 - ACF, Tile on Wing Wall - $972.37

H.11.b. Change order #44 - Specialty Sales Associates, INC., Flagpole - $817.00

H.11.c.  Change order #45 - OG&E, Exterior Lighting Upgrade, $3,528.67

H.12. Approval of the following change orders from Crossland Construction on Mustang Central Middle School (MCMS). This will be a total decrease to the contingency in the amount of $4,943.87.

H.12.a. Change Order #35 - G&P Utilities, Open Cut - $3,369.09

H.12.b. Change Order #46 - Jesse Lewis, Relocating Light Poles - $1,700.00

H.12.c. Change Order #47 - G&P Utilities, Cleanout Covers on Existing Cleanouts - $2,284.78

H.12.d. Change Order #48 - Precision, Skills for Living Millwork Deduct - CREDIT ($2,760.00)

H.12.e. Change Order #49 - Cherokee Painting, Media Center Beam - $350.00

H.13. Approval of the following change order from Crossland Construction on the new MHS Science Academy.  This will be a total decrease to the contingency in the amount of $426.00.

H.13.a. Change Order #14 - Weibee, Additional Steel Tubes and Plates - $426.00

H.14. Approval of the following change orders from Crossland Construction on the new MHS Wrestling Facility.  This will be a total decrease to the contingency in the amount of $16,264.70.
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H.14.a. Change Order #3 - Shockley Backhoe Services, LLC, Add select fill beneath west drive - $11,970.28

H.14.b. Change Order #4 - G&P Utilities, Replace storm drain line - $3,293.90

H.14.c. Change Order #5 - Shockley Backhoe Services, Pad re-grade after transformer relocate - $1,000.00

H.15. Approval of the following change orders from Crossland Construction on the MHS Performing Arts Center (PAC).  This will be a total decrease to the contingency in the amount of  $16,338.78.

H.15.a. Change Order #9001 - Young Contracting, LLC, Waterline tap location (W18) - $11,338.78

H.15.b. Change Order #9002 - DTM, Tree Removal - $5,000.00

H.16. Use of Facility

H.16.a. Approval for the City of Mustang Parks and Recreation Department to use two (2) of MPS buses for their 2019 camp field trips. 

H.17. Approval of the following job description revisions:

H.17.a. Student Database Administrator

H.17.b. Student Database Support Specialist

H.18. Child Nutrition/Wellness Policy #5145 Revision to Amendment

H.19. Approval of the contract between the City of Mustang and Mustang Public Schools to add an additional resource officer for the 2018-2019 school year.

I. Business

I.1. The Board will consider and may vote to approve the contract with Tyler Technologies for a map upgrade to transportation routing software, Versatrans.  Expense will be paid from Bond 38 - Transportation.

I.2. The Board will consider and may vote to approve the Guaranteed Maximum Price (GMP) for the MHS Performing Arts Center (PAC) presented by Crossland Construction.

J. New Business:

K. Executive Session The Board of Education will consider and may vote to convene in Executive Session.

K.1. Oklahoma Statutes Title 25, § Section 307(B)(1): Discuss employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee.

K.1.a. Schedule "A"

K.1.b. Schedule "B"

L. Acknowledge Return to Open Session

M. Statement of Executive Session Minutes by Board Clerk

N. Vote to approve or not approve the Superintendent's Recommendation concerning employment as listed on Schedule "A".

O. Vote to approve or not approve the Superintendent recommendation concerning employment as listed on Schedule "B".

P. Adjournment.