January 14, 2019 at 6:00 PM - Mustang Board of Education Regular Meeting

A. Call to order

B. Flag Salute

C. Roll Call (may be silent)

D. Superintendent's Report

D.1. Citizens of Character - Generosity

D.2. Above and Beyond - Kyle and Nicole Copeland

D.3. Board Appreciation Month Recognition

D.4. Performing Arts Center Groundbreaking - Friday, January 18, 2019 2:00 - 3:00 pm

D.5. Youth Speak Out Conference - January 24, 2019 - 9:30 a.m. at Yukon Middle School - Fine Arts center.

D.6. Mustang Legislative Breakfast - January 29, 2019 8:00 a.m.- 9:30 a.m. Mustang Town Center/Banquet Room

D.7. School Board Election - Feb. 12, 2019 - (unexpired term election) for Board Seat 1.

D.8. Board Correspondence

E. Assistant Superintendent Report:

E.1. Academic Report 2017-2018 (Part 2)

F. Board Reports

G. Standing and Financial Resolutions

G.1. Chief Financial Officer Report

G.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

H. Public Participation

I. Consent Agenda

I.1. Board of Education Minutes

I.1.a. December 10, 2018 Special

I.1.b. December 10, 2018 Regular

I.2. Donations

I.2.a. Donation from Donor's Choose/Limeades for Learning/Sonic Program awarded to Lakehoma kindergarten teacher - Shalene Costantino, in the amount of $588.22 to be used for hands on materials, children's books and a document camera to assist in teaching students about money.

I.2.b. Donation to Prairie View Acct #919 from Box Tops for Education in the amount of $753.20.

I.2.c. Donation from FIRST (Xerox) to MHS Robotics Activity Account #856 in the amount of $1,500.00 to be used toward the purchase of equipment and materials for student robotic teams.

I.2.d. Donation from Lakehoma PTO to Lakehoma Activity Account #823 in the amount of $27,230.00 for purchase of Chromebooks and Chromebook carts.

I.3. Transfer of Funds

I.3.a. Transfer to Centennial Activity Account #950 from the following site activity accounts for Board of Education Gifts:

I.3.a.1. LE Staff #931 - $10.00

I.3.a.2. MEC Activity #920 - $10.00

I.3.a.3. Riverwood Activity #819 - $10.00

I.3.a.4. Creek Activity #888 - $10.00

I.3.a.5. Valley Activity #930 - $10.00

I.3.a.6. Prairie View #919 - $10.00

I.3.a.7. ME Activity #810 - $10.00

I.3.b. Transfer of $500.00 from Canyon Ridge Activity Acct #902 to CRI STUCO account #970/ $200.00 and Technology Account #973/$300.00 for educational materials supplies and technology for STEM/TECH projects and lessons.

I.4. Use of Facilities

I.4.a. a. Approval for OKCG Tumbling & Trampoline team to use MMS gym and cafeteria to host the OKCG Tumbling & Trampoline Winter Blast Competition on Saturday, January 26 - 27th, 2019.

I.4.b. Approval for the Mustang Youth Wrestling team (Trenton Smith) to use HS Wrestling room every Monday, Tuesday and Thursday beginning March 1, 2019 thru June 30, 2019. Need revised memo.

I.5. Out of State or Overnight Travel

I.5.a. Approval for MPS Special Olympic athletes and Students Assisting Students (SAS) and sponsors to travel to Owasso High School, in Owasso, OK on January 24-26, 2019, to participate in the Unified Club Youth Summit Conference. All expenses are paid by the State/Special Olympics due to MPS being a Unified Champion School.

I.5.b. Approval for Jennifer Newell, Director of Safety and Security to attend training and certification on the Standard Response Protocol in Wheatridge, CO on Feb. 6-9th, 2019. Expenses paid by GF, project 070.

I.5.c. Approval for sixteen (16) HS Varsity Girls soccer players and two (2) sponsors to participate in soccer tournament on Feb. 28 - March 2, 2019 in Bentonville, AR. Expenses paid Boosters and Athletics.

I.5.d. Approval for Tracy Skinner to attend the Association for Supervision and Curriculum Development (ASCD) Empower 19 conference in Chicago, IL as the OK ASCD President on March 16-18, 2019, all expenses paid by ASCD.

I.6. Approval of hiring the following teachers (pending demand) for 2nd semester night school program for credit recovery for students beginning January 22, 2019 at $20 per hour. Students are charged for program, and all funds will be paid from and deposited to MHS #818 Activity Account: Jason Kimmell, Victoria Brack and Julie Berry

I.7. Approval of the following job description revisions:

I.7.a. Deputy Superintendent

I.7.b. Assistant Superintendent

I.8. Approval of the following Crossland Change Orders on the HS Wrestling Facility: This will be a total increase to the contingency in the amount of $67,529.00.

I.8.a. Change Order #1 - CREDIT ($68,304.00)

I.8.a.1. HVAC ASI#1, VE Deduct - CREDIT ($43,248.00)

I.8.a.2. Masonry ASI#01, VE Deduct - CREDIT ($26,779.00)

I.8.a.3. Paint ASI#01, VE Deduct - Credit ($5,177.00)

I.8.a.4. Gyp Board Assemblies ASI#01, VE Add - $6,900.00

I.8.b. Change Order #2 - ASI #03, Added electrical - $775.00

I.9. Approval of the following Crossland Change Orders on the New Middle School #3/Central: This will be a total decrease to the contingency in the amount of $103,324.03.

I.9.a. CO#44 - Bishop Const., ASI#12 Added parking - $36,528.00

I.9.b. CO#45 - G&P Utilities, ASI#12, Extend Utilities - $66,796.03

I.10. Approval of CO#13 on the New HS Science Academy, this will be a total decrease to the contingency in the amount of $6,497.00.

I.10.a. CO#13 - Additional Framing at Precast - $6,497.00

I.11. Approval of the following Crossland Change Orders on the Mustang Educational Resource Center: This will be a total decrease in the construction contingency in the amount of $38,563.75.

I.11.a. CO#22 - $9,870.00

I.11.a.1. Framing and Sheathing Hard Lid in Elevator Shaft - $5,138.00

I.11.a.2. New Hoist Beam below new ceiling - $4,732.00.

I.11.b. CO#29 - Add 6 TV outlets - $4,029.00

I.11.c. CO#30 - Mapes Panel Change - $1,569.00

I.11.d. CO#34 - $9,297.00

I.11.d.1. Framing for Breakmetal - Southwest - $2,737.00

I.11.d.2. Breakmetal - Tietsort - $6,560.00.

I.11.e. CO#36 - $5,496.40

I.11.e.1. Asphalt Paving Drive - Bishop - $4,836.00

I.11.e.2. Tin Horn - Tinhorns R Us - $660.40

I.11.f. CO#37 - Breakmetal at Handrail Tietsort - $1,218.00

I.11.g. CO#38 - Trim at top and bottom of curtain wall room 201 - Tietsort - $1,024.00.

I.11.h. CO#39 - Replace Spandrel with vision Glass - $2,228.00

I.11.i. CO#40 - Metal wall panels from 22 gauge to 24 gauge - CREDIT ($9,067.00)

I.11.j. CO#41 - Stair Tread - ACF - $12,094.35

I.11.k. CO#42 - Plywood Backing for reception desk walls - $805.00

I.12. Approval and awarding of the following bids on the new Performing Arts Center, presented by Crossland:

I.12.a. Contract #4A - Masonry & Cast Stone to Sun Valley in the amount of $228,905.00.

I.12.b. Contract #5A - Structural Steel & Erection to Shawnee in the amount of $3,249,520.00.

I.12.c. Contract #5B - Decorative Metal Railing to Viva in the amount of $298,265.00.

I.12.d. Contract #7C- Applied Fireproofing to Apex in the amount of $199,628.00.

I.12.e. Contract #10A - Speciality Items to Czarkiecki Construction in the amount of $92,185.14.

I.12.f. Contract #23A - HVAC to ACS using Alt. #07 in the total amount of $1,775,947.00.

J. Business

J.1. The Board will consider and may vote to approve the boundary realignment of the Middle Schools beginning with the SY19-20.

J.2. The Board will consider and may vote to approve agreement with Eleyo, the cloud based program management solution for Bronco Club. Expenses paid by Bronco Club.

K. New Business

L. Executive Session: The Board of Education will consider and may vote to convene in Executive Session.

L.1. Proposed executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee. 25 O.S. Section 307 (B)(1).

L.1.a. Schedule "A"

M. Acknowledge Return to Open Session

N. Statement of Executive Session minutes by Board Clerk

O. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "A".

P. Adjournment