November 12, 2018 at 6:00 PM - Mustang Board of Education Regular Meeting

A. Flag Salute - MHS JROTC & CSM Jesse Batts

B. Roll Call (may be silent)

C. Interim Superintendent's Report

C.1. Veteran's Recognition

C.2. Citizens of Character - Cooperation

C.3. OSSAA State One Act State Champions - ARGONAUTIKA, Fan Favorite, Best Costumes, Tech, Program/Poster Design and Direction

C.3.a. Five All State Winners - Alyssa Palmer, Alexis Howry, Josue Dooley, Kailen Weidner, Keegan Jones

C.4. 6A Cross Country State Champion -Gabe Simonsen

C.4.a. 6A Girls Cross Country All State Winner - Jordan Thayer

C.4.b. 6A Boys Cross Country All State Winners - Parker Huckabay and Gabe Simonsen

C.5. Mustang Fire Department - Poster Contest Winner Presentation

C.6. OGE/CLEAResult - Poster Contest Winners

C.7. Security Update - Jennifer Newell

C.8. Top Work Places of 2018 - 2nd year in a row

C.9. OKA+ School Demonstration awarded to Horizon Intermediate.

C.10. Filing period for MPS Board of Education Seat #4 and Seat #1 - Monday, Dec. 3 through Wednesday, Dec. 5, 2018. 8:00 a.m. to 5:00 p.m.

C.11. Legislative Update

C.12. Board Correspondence

D. Board Reports

E. Assistant Superintendent Report

E.1. Academic Report 2017-2018

F. Standing and Financial Resolutions

F.1. Chief Financial Officer Report

F.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

G. Public Participation

H. Consent Agenda

H.1. Board of Education Minutes

H.1.a. October 8, 2018 Regular

H.1.b. October 26, 2018 Special

H.1.c. November 5, 2018 Special

H.2. Donations

H.2.a. Donation from Northrop Grumman Corporation donated $400 in recognition of Daniel Hansing's commitment to volunteerism to Mustang Valley Elementary Activity Account #930 to be used for school/classroom materials and supplies.

H.2.b. Donation from Northrop Grumman Corporation donated $500 to Mustang Valley Robotics Club Activity #907 for the purpose of covering supplies for Robotics Teams.

H.2.c. Donation/Grant from OECU in the amount of $492.00 to Valley Media Account #868 for purpose of purchasing 10 Makey Classic Kits.

H.2.d. Donation from the Virginia Roeder Wenger Foundation for the Mitchell Math/Science Scholarship in the amount of $1,000.00 and will be deposited to Account #863 to be awarded to one senior student who has excelled in math/science and plans to attend college and major in a math/science specific field.

H.2.e. Donation from Carolyn Morris and friends donated 12 weighted blankets to our Special Education department for children with anxiety, autism, stress and medical and behavior issues this school year with an approximate total value of $1,800.00.

H.3. Transfer of Funds

H.3.a. Transfer from Horizon Counseling Activity Account #980 to Centennial Counseling Activity Account #807 in the amount of $12.00 for red ribbon week shirt.

H.3.b. Transfer from Prairie View Robotics Activity Acct #919 Program #914 in the amount of $60.00 to MHS Robotics Activity Acct #856 for reimbursement of t-shirts.

H.3.c. Transfer from Meadow Brook Vocal Music Activity Acct #880 to Canyon Ridge Vocal Music Activity Acct #912 in the amount of $66.00 for their portion of transportation for group to Incredible Pizza.

H.3.d. Transfer from Meadow Brook Media Activity Acct #876 to Meadow Brook Activity Account #867 in the amount of $72.00 to correct error of transposing account numbers from yearbook fund raiser #302.

H.3.e. Transfer from CRI Activity Fund#902 to Horizon Activity Fund #978 in the amount of $100.00 for portion of online newsletter subscription.

H.3.f. Transfer from HS Spanish National Honor Society Activity Account #959 to DECA Activity Account #864 for purchase of pullovers in the amount of $200.00.

H.3.g. Transfer from Meadow Brook Activity Account #867 to Horizon Activity Account #978 in the amount of $300.00 for their portion of a shared subscription for online newsletter.

H.3.h. Transfer from Canyon Ridge Intermediate (CRI) Activity Account #902 in the amount of $750.00 to be split equally between CRI Tech Activity #973 and CRI Stem Activity #975.

H.3.i. Transfer from Centennial Archery Activity Acct #993 for $1,533.39 to be split equally three ways to the following activity accounts from PE donation Fundraiser #153: #990 - PE - $511.13 #813 - Music - $511.13 #824 - Art - $511.13

H.4. Out of State or Overnight Travel

H.4.a. Approval for Federal programs coordinator, Lauren Kelly and Indian Education teachers, Jana Gall, Karie Greenwood, Denice McElhaney and Christina Tonay to attend the OCIE Annual Conference on December 4-5, 2018 in Lawton, OK. Expenses paid by Title VI (561) and/or Title I (511) programs.

H.4.b. Approval for MHS Softball coach Jamie Roberts attend the National Fastpitch Coaches Association Convention (NFCA) in Chicago, IL on December 5-8, 2018. Expenses paid by Athletics #927 and transportation paid by coach.

H.4.c. Approval for Varsity Wrestling Team and three (3) sponsors to participate in the Manhattan Dual Wrestling Tournament traveling December 7-8th, 2018 to Manhattan, KS. Expenses paid by Boosters.

H.4.d. Approval for eighteen (18) FFA students and sponsors to attend the Made for Excellence and Advance Leadership conference in OKC, OK on December 8th - 9th, 2018. Expenses paid by students and FFA activity acct #412.

H.4.e. Approval for the Varsity Wrestling Team and three (3) sponsors to participate in the Mid-America Nationals Wrestling Championships in Enid, OK on December 14-15, 2018. Expenses paid by Boosters and Athletics, and transportation paid by district.

H.4.f. Approval of the Varsity Wrestling Team and four (4) sponsors to participate in the Ram Duals in Owasso, OK on January 18-19, 2018. Expenses paid by Boosters, Athletics and transportation paid by district

H.4.g. Approval for twenty seven (27) MHS Cheerleaders and two (2) sponsors to participate in the NCA National Championships in Dallas, TX on January 25-27, 2019. Expenses paid by Boosters.

H.4.h. Approval for Lauren Kelly, Federal Programs coordinator, ELA Coordinators, Misty Eidson and Lisa Geniesse and Title I reading teachers, Cyndi Barnes and Chelsea Price to attend the Plain Talk about Literacy and Learning Conference, February 4-6, 2019 in New Orleans, LA. Expenses paid by Title I (511) programs.

H.4.i. Approval for nineteen (19) HS Varsity Pom members and two (2) coaches to participate in the DX Americup in Minneapolis, MN on February 20, 2019 - February 25, 2019. All expenses paid by Boosters.

H.4.j. Approval for Bronco Club Director Kris Green and two (2) Bronco Club Coordinators, Nikki Cooper and Lori Gomez to attend the National Afterschool Association 2019 National Conference on March 15-18, 2018 in New York, NY. All expenses paid from Bronco Club Activity account #988.

H.5. Approval of Open Transfer request to attend MPS for the SY18-19 school year, as listed:

H.6. Approval of Revisions of Policy and Procedures:

H.6.a. Policy #1040 - Membership of the Board of Education

H.6.b. Policy #2145 - Parent Involvement

H.6.c. Policy #5065 Proficiency-Based Promotion/Credit by Examination

H.7. Approval of Surplus:

H.7.a. District Technology Surplus as listed:

H.8. Approval of the following Substantial Completions:

H.8.a. HS Tennis Court Relocation

H.8.b. Soccer Facility Improvements

H.9. Approval of the following Crossland Contingency reimbursements of GMP on the following projects:

H.9.a. Transportation and Warehouse - CREDIT ($227,933.70)

H.9.b. Meadow Brook/New Intermediate #3 - CREDIT ($329,510.40)

H.9.c. HS Tennis Improvements - CREDIT ($45,029.40)

H.9.d. HS Soccer Improvements - CREDIT ($114,032.59)

H.10. Approval of the following Crossland Change Orders on the New Middle School #3/Meadow Brook. This will be a total decrease to the construction contingency in the amount of $119,997.92.

H.10.a. CO#33 - Pals, Mock Up - $668.00

H.10.b. CO#34 - Kight - Soil Remediation (too much water) at Track/Parking Lot - $114,978.00.

H.10.c. CO#36 - G&P Utilities - Extend Water Line - $3,601.92.

H.10.d. CO#37 - Bishop Cons., Paving Patch - $750.00

H.11. Approval of the following Crossland Change Orders on the new Transportation/Warehouse Building. This will be a total decrease to the construction contingency in the amount of $3,273.47.

H.11.a. CO#21 - $1,484.71

H.11.a.1. Hinton - Flue piping for pressure washer - $900.00

H.11.a.2. Wiljo - Paint protection bollards - $213.00

H.11.a.3. Five Star Steel - Fabricate bollards - $270.00

H.11.a.4. CCC - Material to install bollards - $101.71

H.11.b. CO#22 - All Star Electric - Additional exit signs - per code - $1,788.76

H.12. Approval of the following Crossland Change Orders for the HS Soccer Improvements: This will be a total decrease to the construction contingency in the amount of $6,395.09.

H.12.a. CO#20 - Mid-South Coating, Paint exposed structure - $5,841.00.

H.12.b. CO#36 - Baker Bros - Exit Lights & Egress lights per FM - $986.59

H.12.c. CO#37 - Additional paint work - $1,490.50.

H.12.d. CO#38 - Return remaining landscape allowance to owner - CREDIT ($1,923.00)

H.13. Approval of the following Crossland Change Orders for the New Educational Resource Center/MERC. This will be a total decrease to the contingency in the amount of $63,538.18.

H.13.a. CO#15

H.13.a.1. Millwork - $23,800.00

H.13.a.2. Doors and Hardware - $190.00

H.13.b. CO#19 - $4,117.00

H.13.b.1. SW Drywall - Build Knee Wall - $2,370.00

H.13.b.2. OK Roofing - Roofing at Knee Wall - $1,747.00

H.13.c. CO#20 - $4,095.00

H.13.c.1. Mac - Fire Suppression - $767.00

H.13.c.2. Door Installation - $193.00

H.13.c.3. Door, Frame and Hardware - $390.00

H.13.c.4. SW Drywall, Gyp Board Assemblies - $2,745.00

H.13.d. CO#21 - $8,039.94

H.13.d.1. ASI #12 - Added plugs and switches - $4,512.00

H.13.d.2. Install Additional Doors and Hardware - $193.00

H.13.d.3. Added Door, Frame and Hardware - $1,690.00

H.13.d.4. Additional Framing and Drywall - $848.94

H.13.d.5. Added Tape and paint - $187.00

H.13.e. CO#23 - Waggoners - HVAC - $519.80.

H.13.f. CO#24 - ACF Flooring - $5,787.44.

H.13.g. CO#25 - ASI#4 - Added Masonry (window details) - $3,150.00

H.13.h. CO#26 - Fire Alarm Changes - $7,352.00

H.13.i. CO#27 - Modify Soffits - $4,394.00

H.13.j. CO#28 - Plywood Sheathing - $2,093.00

H.14. Approval of the following Crossland Construction orders on the new HS Tennis Complex: This will be a total increase to the contingency in the amount of $11,989.76.

H.14.a. CO#10 - Additional Sod - $4,412.24

H.14.b. CO#11 - CREDIT ($16,402.00)

H.14.b.1. Logo Allowance - CREDIT ($5,000.00)

H.14.b.2. Signage Allowance - CREDIT ($5,000.00)

H.14.b.3. Electrical Allowance - CREDIT ($6,402.00)

H.15. Approval of the following Crossland Change Orders on the new HS Science Academy: This will be a total deduction to the contingency in the amount of $24,284.29.

H.15.a. CO#8 -ASI#05 Dumpster Pad - $7,800.00

H.15.b. CO#9 - ASI#05 Dumpster Fence & Bollards - $7,150.00.

H.15.c. CO#10 - 6" Waterline in lieu of 2" - $1,343.29

H.15.d. CO#11 - Additional Conduit for data - $7,991.00.

I. Business

I.1. The Board will consider and may vote to approve the revised disbursement description on Prairie View Activity Account #919.

I.2. The Board will consider and may vote to approve the agreement with the University of St. Augustine for Health Sciences for the purpose of coordination and collaboration to provide PT, OT, SLP, PA, and nursing students in master and doctorate entry level, and post-professional master, doctorate and clinical residency programs clinical experience for students under the supervision of competent providers in actual clinical conditions. Agreement requires no funding.

I.3. The Board will consider and may vote to approve the Communications Consulting contract with Shannon Rigsby.

I.4. The Board will consider and may vote to approve the bids for landscape and irrigation on New Middle School #3 and award bid to 4-D Landscape in the amount of $363,671.62.

I.5. The Board will consider and may vote to approve bids and award bids presented by Crossland Construction for Wrestling Room Addition as follows:

I.5.a. Contract #2A - Demolition to M&M in the amount of $19,000.00.

I.5.b. Contract #4A Masonry to MCR in the amount of $263,900.00.

I.5.c. Contract #5A/Structural Steel to Weibee in the amount of $77,520.00.

I.5.d. Contract #8A/Door Assemblies to Scovil and Sides in the amount of $15,160.00.

I.5.e. Contract#8B/Overhead Coiling Doors to Johnson in the amount of $12,000.00.

I.5.f. Contract #9A/Gyp Board Assemblies to Edge in the amount of $39,000.00.

I.5.g. Contract #9B/Flooring to ACF in the amount of $1,387.00.

I.5.h. Contract #9C/Paint to Cherokee in the amount of $27,912.00.

I.5.i. Contract #10B/Signage to Walker in the amount of $4,672.00.

I.5.j. Contract #21A/Fire Suppression to Alpine in the amount of $11,115.00.

I.5.k. Contract #22A/Plumbing to G&P in the amount of $45,300.00.

I.5.l. Contract #23A/HVAC to MBI in the amount of $129,926.00.

I.5.m. Contract #26A/Electrical to Baker Bros in the amount of $118,940.00.

I.5.n. Contract #31A/Earthwork to Shockley in the amount of $47,801.00.

I.5.o. Contract #33A/Site Utilities to G&P in the amount of $40,225.00.

J. New Business

K. Executive Session: The Board of Education will consider and may vote to convene in Executive Session.

K.1. Proposed executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee. 25 O.S. Section 307 (B)(1).

K.1.a. Schedule "A"

K.1.b. Schedule "B"

K.1.c. Review applications, discuss candidates, narrow down candidates, etc. discuss the employment of a new Superintendent of Schools.

K.2. Proposed executive session to discuss the purchase or appraisal of real property. 25 O.S. Section 307(B)(3).

K.3. Proposed executive session to discuss any other matter where disclosure of information would violate confidentiality requirements of state or federal laws. 25 O.S. 307 (B) (7)

L. Acknowledge Return to Open Session

M. Statement of Executive session minutes by Board Clerk.

N. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "A".

O. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "B".

P. Adjournment