October 8, 2018 at 6:00 PM - Mustang Board of Education Regular Meeting

A. Flag Salute

B. Roll Call (may be silent)

C. Interim Superintendent's Report

C.1. Presentation to Chad Fulton

C.2. Citizens of Character - Responsibility

C.3. 2019 AP Scholars Recognition

C.3.a. AP Scholars - Grace An, Madison Childers, Elias Diaz, Cassie Farmer, Dylan Gibson, Danielle Harper, Kerry Helmuth, Caleb Horn, Anna Ivy, Harper Johnson, William Kersh, Paul Nguyen, Christopher Schneider Brittney Tran, Kailan Weidner

C.3.b. AP Scholar with Honors - Stephanie Beals, Heidi Eckart, Pearce Emillo, Parker Huckabay, Eddie Lee, Haley Young

C.3.c. AP Scholar with Distinction- Heidi Askeland, Vivekkumar Patel

C.4. Mustang and Yukon General Election Voter Forum - Thursday, Oct 25, 2018 at 6:00 p.m. at Event Center.

C.5. Special Board Meeting, Monday, November 5, 2018 at 5:30 p.m. at Event Center - OSSBA Whole Board Development presentation.

C.6. November 6, 2018: General election

C.7. Veterans Day Recognition Ceremonies - Friday, November 9th, 2018

C.8. Filing period for MPS Board of Education Seat #4 and Seat #1 - Dec. 3 through Wednesday, Dec. 5, 2018. 8:00 a.m. to 5:00 p.m.

C.9. Board Correspondence

D. Board Reports

E. Standing and Financial Resolutions

E.1. Chief Financial Officer Report

E.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

F. Public Participation

G. Consent Agenda

G.1. Board of Education Minutes

G.1.a. September 10, 2018

G.2. Donations

G.2.a. Donation from OnCue to MPS in the amount of $775.00 from selling cups to drinks to support school districts across Oklahoma. This money was donated to the curriculum budget #064 to help purchase curriculum for the district.

G.2.b. Donation from Kenneth Parent/softball grandparent to purchase tarp for softball field in the amount of $3,100.00 for Athletic Activity account #806.

G.3. Transfer of Funds

G.3.a. Transfer from MMS Media Activity Account #826 to MNMS Media Activity Account #827 in the amount of $13.74 to correct previous deposit error.

G.3.b. Transfer from HS Hospitality Activity Account #818 to Business Professionals Activity Account #942 in the amount of $35.00 for 5 plaques for students success.

G.3.c. Transfer from Mustang Student Council Activity Account #860 to Business Professionals Activity Account #942 in the amount of $75.00 for payment for STUCO stickers.

G.3.d. Transfer from Robotics Club Activity Account #907 to Valley Staff Activity Acct #930 in the amount of $400.00 to correct previous deposit error.

G.3.e. Transfer from Meadow Brook Intermediate Activity Account #867 to MBI Music Activity Account #880 in the amount of $410.00 for starting up funds from CRI for music.

G.3.f. Transfer from Canyon Ridge Intermediate Activity Account #902 to CRI Counseling Activity Account #909 in the amount of $500.00 for professional development, student activities, guidance lessons and incentives and rewards.

G.4. Use of Facilities

G.4.a. OK Premier Volleyball Club (Steve Hajek) is requesting the use of MNMS's Main and Commons Gym and Canyon Ridge's Gym for their 2018-19 volleyball practices. They will need the gyms Monday, Tuesday, Thursday and Friday from 6:00 pm until 9:00 pm beginning November 1st and ending May 22nd. This will provide volleyball training opportunities for girls ages 10-17 living in the Mustang district.

G.4.b. 2. CVTECH Red Dirt Vex Robotics (Willis Shaner) is requesting the use of MNMS's cafeteria and gymnasium for a robotics tournament on January 11th and 12th. This will be a state qualifying tournament involving both MHS and MNMS students.

G.4.c. 3. Girl Scouts of Western Oklahoma Troop 748 (Meagan Blan) is requesting the use of Valley Elementary's cafeteria one Thursday a month from 6:00 pm until 9:00 pm for their 2018-19 monthly meetings.

G.4.d. Mustang Youth Wrestling (Trenton Smith) is requesting the use of the wrestling room at MHS for their practices. They are requesting the facility from 6:00-7:00 pm every Monday, Tuesday and Thursday beginning Oct. 8, 2018 and ending Feb. 7, 2019. This activity will help develop the sport of wrestling in MPS elementary and intermediate school children.

G.5. Out of State or Overnight Travel

G.5.a. Approval for the following administrators to attend the 2018 RTM Innovation West Forum in San Diego, CA on September 30, 2018 to October 2, 2018, conference and hotel are paid for by conference and Admin. Airfare and per diem will be from Admin. Activity Account #900. Tracy Skinner, Ryan McKinney and Geromy Schrick

G.5.b. Approval for seventeen (17) HS Girls' basketball team members and five (5) sponsors to attend a retreat at Falls Creek in Davis, Oklahoma and practice at Sulphur, High School on October 16-18, 2018. Expenses paid for by Booster Tip In Club.

G.5.c. Approval for Danny Griffin, MHS Ag teacher to attend the National FFA Convention in Indianapolis, IN on October 24th-26th, 2018. Expenses to be paid by AG Account #412.

G.5.d. Approval for Meadow Brook Intermediate teacher, Meaghan Taylor to attend the Division on Career Development and Transition (DCDT) 2018 Cedar Rapids on October 25-26, 2018 in Cedar Rapids, IA. Expenses paid by grant from OU Cohort Program.

G.5.e. Approval for Jon Stefanick and Joy Osborne to attend and presenting research at the Current Questions in Education Symposium in Kansas City, MO on October 29-31st, 2018. All Expenses paid by conference, PD budget will pay for substitutes.

G.5.f. Approval for Assistant Superintendent, Tracy Skinner to attend the ASCD Conference on Educational Leadership in Nashville, TN from November 1-4, 2018, where Tracy Skinner serves as the Oklahoma ASCD President. All expenses paid by OASCD.

G.5.g. Approval for the following Speech/Language Pathologists to attend the American Speech Language Hearing Association (ASHA) annual conference in Boston, MA on November 14-17, 2018. All expenses paid with Federal Funds Account #615: Elizabeth McGaha, Rebecca Reddish, Ambia Cail, Elizabeth Shay and Susan Gray.

G.5.h. Approval for twenty (20) HS Cross Country team members and four (4) sponsors to attend the Nike Regional Cross Country Meet in Houston, TX on November 16-18th. Expenses are paid by Boosters and Athletics #803.

G.6. Approval of Revisions of Policy and Procedures:

G.6.a. Policy #1035 - Public Participation

G.6.b. Policy #1075 - Board Organization

G.6.c. Policy #5075 - Graduation

G.7. Approval of the Final Estimate of Needs for FY18-19, , which was filed and recorded with Canadian County Clerk's office on Monday, September 24, 2018 and was approved by the Canadian County Excise Board on September 25, 2018.

G.8. Approval of the following Parent Teacher Student Organization (PTSO) Clubs sanctioning for the SY18-19 as required by OKLA STAT tit. 70 5-129:

G.9. Approval of the following Booster Club sanctioning for SY18-19 as required by OKLA STAT title 70 5-129:

G.10. Approval of the GATE (Gifted and Talented Education Plan) Plan and GATE Budget FY19.

G.11. Approval of the 2018-2019 District Professional Development Handbook.

G.12. Approval for the SY18-19 Canadian Valley Technology Center Syllabi.

G.13. Approval of the 2019 Board Meeting dates to be filed in the Offices of the County Clerk no later than December 15, 2018.

G.14. Approval of the following for the annual School Board member elections for board position number four (4) for a five (5) year term and for board position number one (1) for remainder of term to Feb. 2021.

G.14.a. Press Release

G.14.b. Legal Notice

G.14.c. Resolutions

G.15. Approval for the following easements for road widening near Canyon Ridge Intermediate to The City of Oklahoma City on Project No. PC-0549.

G.15.a. Temporary Easement - driveway re-construction and grading improvements at Canyon Ridge Intermediate.

G.15.b. Permanent Easement - extending right of way from 33 feet to 60 feet for street widening, sidewalk and drainage construction at CRI.

G.16. Approval of the following Crossland Change Orders on the Meadow Brook/New Intermediate #3: This will be a total decrease to the contingency in the amount of $23,391.44

G.16.a. CO#87 - Trickle Channel & DP Grading - $20,640.00

G.16.b. CO#92 - Wiring Covers - $477.00

G.16.c. CO#93 - Install Blank Plates - $1,775.44 & Move Can Light - $499.00

G.17. Approval of the following Crossland Change Orders on the New Middle School #3: This will be a total decrease to the contingency in the amount of $35,919.45.

G.17.a. CO#19 - Jesses Lewis, ASI#08 Type "N" Fixtures - $38,281.50.

G.17.b. CO#21 - Elite Piping, ASI#08 REV & ASI#09 - $3,847.70

G.17.c. CO#24 - ACS, Remove Lennox Controls - CREDIT ($8,700.00)

G.17.d. CO#25 - Bishop Cons., Trickle Channel - $16,389.00

G.17.e. CO#26 - Shawnee Fab, Changing Channel Size - $698.00

G.17.f. CO#27 - Bryans Flooring, ASI #09 Ceramic to LVT - CREDIT ($21,982.00)

G.17.g. CO#28 - Bishop Cons., ASI #07 Sidewalk/Curb & Gutter - $1,021.00

G.17.h. CO#29 - Bishop Cons., OGE Transformer Pad - $1,550.00

G.17.i. CO#30 - G&P Utilities, Sand vs Rock Bedding - $4,814.25

G.18. Approval of the following Crossland Change Orders on the New HS Science Academy: This will be a total decrease to the contingency in the amount of $67,178.65

G.18.a. CO#3 - Unsuitable Soils at Pad - $68,724.00

G.18.b. CO#4 - ASI 04 - Delete Wall Base at Precast - CREDIT ($22.75).

G.18.c. CO#5 - Double up on Fume Hoods - CREDIT ($14,166.00).

G.18.d. CO#6 - Bore Water Line - $10,843.40

G.18.e. CO#7 - Bore IT Lines for MPS - $1,800.00

G.19. Approval of the following Crossland Change Orders on the new Transportation/Warehouse: This will be a total increase to the contingency in the amount of $8,172.15.

G.19.a. CO#17 - All Commercial Floors - Moisture & PH Treatment - $1,774.00

G.19.b. CO#18 - Floor Sealant Allowance - CREDIT ($22,140.00)

G.19.c. CO#19 - C& L Striping - Add 144 Bumpers - $10,368.00.

G.19.d. CO#20 - Takeform - Building Address Numbers ASI#008 - $1,825.85

G.20. Approval of the following Crossland Change Orders on the HS Soccer Improvements: This will be a total decrease to the contingency in the amount of $5,957.84

G.20.a. CO#28 - Centerline Mech., Install new grills at existing building that demo company removed - $300.00.

G.20.b. CO#30 - ACF, Delete tile at existing shower areas - CREDIT ($510.52)

G.20.c. CO#33 - G&P Plumbing, Replace urinal to match new urinal at existing building - $690.36.

G.20.d. CO#34 - Scovil & Sides, Additional marker boards - $3,520.00.

G.20.e. CO#35 - DTM - Additional agg. base at firelane - $1,958.00.

H. New Business

I. Executive Session: The Board of Education will consider and may vote to convene in Executive Session.

I.1. 1. Proposed executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee. 25 O.S. Section 307(B)(1).

I.1.a. Schedule "A"

I.1.b. Schedule "B"

J. Acknowledge Return to Open Session

K. Statement of Executive session minutes by Board Clerk.

L. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "A".

M. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "B".

N. Adjournment