August 10, 2020 at 6:00 PM - Mustang Board of Education Regular Meeting

A. Call to Order and Roll Call (may be silent)

B. Superintendent's Report

B.1. Returning to school updates

C. Board Reports

D. Standing and Financial Resolutions

D.1. Chief Financial Officer Report

D.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

E. Public Participation

F. Consent Agenda

F.1. Board of Education Minutes

F.1.a. July 13, 2020 Special Virtual & Physical Board Meeting Minutes

F.2. Donations

F.2.a. Centennial Elementary to accept a donation from Burlap Buffalo and SSSM Health in the amount of $1,350.00 from each.

F.2.b. Riverwood Elementary to accept a donation of $2,500 for car tag sponsor.

F.3. Transfer of Funds

F.3.a. Riverwood Elementary Activity Account #819 to Horizon Activity Account #978 in the amount of $60.00 for S'mores online newsletter.

F.3.b. Mustang North Middle School (MNMS) Activity Account #847 to Horizon Activity Account #978 in the amount of $70.00 for S'mores online newsletter.

F.3.c. Mustang Middle School (MMS) Activity Account #833 to Use of Facility Activity Account #900 in the amount of $375.45 for reimbursement of Eureka.

F.4. Renewal and Ratification of Agreements/Contracts for Fiscal Year 2020-2021.

F.4.a. Audiology Service agreement with Oklahoma Hearing Solutions, LLC (DBA:  Fine Hearing Care.

F.4.b. Service agreement with Edgenuity for the Odysseyware Elementary School Select (K-8).

F.4.c.  Rosenstein, Fist & Ringold for legal services.

F.4.d. Renewal of our existing copier lease/rental with RK Black Inc.

F.4.e. Preferred Pediatrics Home Health Care, Inc for one-to-one nursing services to physically and /or mentally disabled students.

F.4.f. Mustang Education Center (MEC) with Lifetouch for student's portraits.

F.4.g. Riverwood Elementary with Tom Jackson Photography for student's portraits and yearbook

F.4.h. Mustang Middle School (MMS) with Josten's for yearbook.

F.4.i. Mustang Middle School (MMS) with Party Pics for student's portraits.

F.4.j. Meadow Brook Intermediate with Lifetouch for student's portraits and yearbook.

F.4.k. Mustang Elementary with Oklahoma School Pictures for student's portraits.

F.4.l. Renewal of contract with Mustang Treatment Center and Bronco Treatment Center.

F.4.m. Continuing contract with CCCS The Day Speech Therapy, LLC for students who present needs in the areas of speech/language impairments.

F.4.n. Renewal of the third year of a three year service agreement with Waste Management of Oklahoma for non-hazardous waste service for the following sites:

F.5. Revision of Policy and Procedures

F.5.a. Policy #1035 - Public Participation

F.6. Job Descriptions

F.6.a. Change job title and performance responsibilities for the Special Education IEP Facilitator to Special Education Program Specialist.

F.7. Approval of the revisions to the Mustang Public Schools Activity Handbook.

F.8. Approval of sanctioning the following PTSO Clubs and Booster Club:

F.9. Approval of sanctioning the following Mustang High School Athletics Booster Clubs:

F.10. Approval of the 2020-2021 Student Handbook.

F.11. Approval for the renewal of the Canadian County, Cleveland County and Oklahoma County Treasurer Certification for Carrie Truver, Mustang Public Schools Assistant Treasurer for the 2020-2021 school year.

F.12. Approval to open a new account at BancFirst for Mustang Athletic Department.  This account will be for depositing revenue collected by live streaming and merchandise sales.

F.13. Approval to change milk distributor from Guderian Foods to Hiland Dairy.  Guderian Foods cannot honor their bid price and Hiland was the second lowest bidder.

F.14. Approval of the following change orders from CADE Construction for Prairie View Elementary classroom conversion:

F.14.a. CO #001 - Air Conditioning Service - HVAC Credit, did not have to move unit from its existing location - Credit ($5,600.00)

F.14.b. CO #002 - Oklahoma Fire Protection - Relocate existing sprinkler line for HVAC unit - $700.00

F.14.c. CO #003 - Cooper Installations - Modify classroom door frames to match existing - $1,500.00

F.15. Approval of the following change orders from CADE Construction for Riverwood Elementary classroom conversion:

F.15.a. CO #001 - Advanced Commercial Painting - paint at existing corridor walls - $768.00

F.15.b. CO #002 - Southwest Drywall - Relocate door frame at Rm 117 - $1,021.00

F.16. Approval of the following change orders from Crossland Construction for the MHS Practice Field & Field House Expansion:

F.16.a. CO #23 - Corona Drywall - Install three (3) exterior frames at existing building - $605.73

F.16.b. CO #24 - Corona Drywall - Install gyp board using adhesive - $593.88

F.16.c. CO #25 - Young Contracting - Requested by City of Mustang, add new water meter setter & valve - $3,291.96

F.16.d. CO #26 - Bishop Construction - pour a 2' wide mow strip to reduce maintenance and for aesthetic purposes - $3,233.00

F.17. Approval of the following change orders from Crossland Construction for the MHS Commons and Addition:

F.17.a. CO #0021 - Prime Electric - labor and material to evenly space the new corridor lighting and the existing corridor lighting at the second floor to eliminate any kind of gap between new and existing bldg. - $460.21

F.18. Approval of the following change orders from Crossland Construction for the Performing Arts Center (PAC):

F.18.a. CO #9088 - DH Pace Co. - cost to upgrade key switches for the overhead doors per owner request - $750.00

F.18.b. CO #9089 - Air Conditioning Service - Additional material to modify the ductsox - $1,145.10

F.18.c. CO #9090 - Bishop, Shawnee, Sun Valley, Cherokee - Material and labor for the dumpster enclosure added to project per owner request - $31,134.00

F.18.d. CO #9091 - Texas Scenic - Credit for material and labor to delete the tracks for the house lighting fixtures - Credit ($4,380.00)

F.18.e. CO #9092 - Baker Brothers Electric, Inc. - Furnish and install two (2) light fixtures in the second floor at the elevator landing - $622.00

G. Business

G.1. The board will consider and may vote to approve the amendment to the Return to Learn - Academic Plan.

G.2. The board will consider and may vote to approve the amendment to the Return to Learn - Health and Safety Plan.

H. New Business

I. Executive Session: The Board of Education will consider and may vote to convene in Executive Session.

I.1. Proposed executive session to conduct on-going evaluation of the superintendent. 25 O.S. Section 307(B)(1).

I.2. Proposed executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee. 25 O.S. Section 307 (B)(1).

I.3. Proposed executive session to discuss negotiations concerning Mustang Education Association. 25 O.S. Section 307(B)(2).

J. Acknowledge Return to Open Session

K. Statement of Executive Session minutes by Board Clerk

L. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "A".

M. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "B".

N. Adjournment