June 11, 2018 at 6:00 PM - Regular Meeting

A. Flag Salute

B. Roll Call (may be silent)

C. Deputy Superintendent's Report

C.1. Citizens of Character - Caring/Forgiveness Centennial - Lilliana Botts Creek - Devin Scott ME - Addison Mason Lakehoma - Jaycee Lemley Prairie View - Madison Smith Trails - Anna Edwards Valley - Randie Beasley Canyon Ridge - Justin Ma Horizon - Abby Whitmore MNMS - Felicia Sykes MMS - Zoey Clark HS - Aubree Addison MEC - Harley Jankey

C.2. Above and Beyond - Clear Springs Church, Pastor Jim Harris

C.3. All State Athletes: Baseball – Mason Lowe, Softball fastpitch – Karis Clark and Kylie Dodson, Softball slowpitch- Anna Hammer, Football- Drew Rosko, Boys Soccer – Drew Boulware, Girls Soccer – Jayden Smith and Madison Olive

C.4. 2018-2019 MEA Negotiation Team - Cathy Sabo, Sharolyn Davis, Mark Webb, Terri Story, Mike Mason

C.5. End of year/Special board meeting for June 2018, tbd.

C.6. Realtor fair moved to July 18, 2018 at 2:00 p.m. at Event Center Event Room

C.7. Legislative Update - June 26, 2018

C.8. Board Correspondence

C.9. Security Presentation

D. Board Reports

E. Standing and Financial Resolutions

E.1. Chief Financial Officer Report

E.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

F. Public Participation - The floor is open at this time for any resident(s) of the Mustang Public School District #069 to address the Board of Education on items that pertain to education and/or the operation of the school district. Those residents wishing to address the Board of Education must complete a Request for Public Participation form prior to the scheduled starting time of the regular Board meeting. A response may not be provided at this time. Questions or concerns related to employees of the district will not be permitted at this time. Those are to be referred to the Superintendent at another time.

G. Consent Agenda All the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of discussion, consideration and action on the following items that the Superintendent recommends be approved.

G.1. Board of Education Minutes:

G.1.a. May 14, 2018 Regular

G.1.b. May 23, 2018 Special

G.2. Donations:

G.2.a. Donation from Thunder Professional Basketball Club, LLC to Horizon Intermediate School Activity #978 for a STEM grant Mrs. Lindsey was awarded for her class in the amount of $500.00, to be used for teacher materials.

G.2.b. Donation from Silver Stallion to MPS Child Nutrition Department Account #817 in the amount of $500.00 to provide breakfast and/or lunch for children in need.

G.2.c. Donation from Men's Warehouse to MHS's Junior Class Activity Account #855 in the amount of $600.00 to be used for future purchases for MHS Prom.

G.2.d. Donation from Tom Jackson Photography to Prairie View Elementary Activity Account #919 in the amount of $859.93 to be used for supplies.

G.2.e. Donation from The Craig Foundation to MNMS Activity Fund #847 in the amount of $3,000.00 to pay for entry fee and transportation costs for a field trip for all 7th grade students to attend the Oklahoma City Bombing Memorial on May 1-3, 2018.

G.2.f. Donation from Mustang Trails PTA to Mustang Trails Activity Account #870 in the amount of $21,869.00 for the purpose of purchasing 2 Ipad Carts licenses, Ipads and Case for instructional use in Kindergarten and 1st grade classrooms.

G.3. Transfer of Funds:

G.3.a. Transfer from PVE Bronco Club Activity Account #988 to PVE Yearbook Activity Account #295 in the amount of $25.00 for correction of parent online payment meant for yearbook.

G.3.b. Transfer from MHS General Activity Account #818 to MHS Business Professionals #942 in the amount of $35.00 for remainder of retirement plaques made.

G.3.c. Transfer from MNMS Activity #847 to Admin Activity #939 in the amount of $53.36 for reimbursement of retirement bell.

G.3.d. Transfer from MMS Staff Account #934 to Admin Activity Account #939 in the amount of $53.36 for reimbursement for retirement bell.

G.3.e. Transfer from Canyon Ridge Intermediate Activity Account #902 to Admin Activity Account #939 in the amount of $53.36 for reimbursement for retirement bells.

G.3.f. Transfer from Creek Activity Account #888 to Admin. Activity Account #939 in the amount of $53.36 for reimbursement for retirement bells.

G.3.g. Transfer from Chisholm Trails/Child Nutrition Activity Fund #884 to Admin Activity Fund #939 in the amount of $106.72 for reimbursement for two retirement bells.

G.3.h. Transfer from MNMS Band Activity Account #845 to MHS Band Activity Account #804 in the amount of $240.00 for fundraising profit carryover from 8th grade students moving to HS Band.

G.3.i. Transfer from MMS Band Activity Account #830 to MHS Band Activity Account #804 in the amount of $257.75 for fundraising profit carryover from 8th grade students moving to HS band.

G.3.j. Transfer from MHS General Activity Account #818 to Admin Activity Account #939 in the amount of $266.80 for reimbursement of retirement bells.

G.3.k. Transfer from PV Activity Account #919 to Admin/Use of Facility Activity Account #900 in the amount of $327.50 for reimbursement of water.

G.3.l. Transfer from MMS Staff Activity Account #934 to Admin/Use of Facilities Activity Account #900 in the amount of $488.70 for reimbursement for water.

G.3.m. Transfer from CRI Activity Account #902 to CRI Staff Account #905 in the amount of $1,000.00 which was received by CRI students and staff doing a survey associated with University of Missouri regarding school safety.

G.3.n. Transfer from Creek Activity Account #888 to Creek Teacher Activity Account #933 in the amount of $1,684.61 to replenish funds.

G.3.o. Transfer from Admin/Use of Facilities Activity Account #900 to Admin Activity Account #939 in the amount of $1,700.00 for service awards for end of year.

G.3.p. Transfer from CRI PE Activity Fund #914 to CRI Counseling Activity Account #909 in the amount of $2,000.00 for professional development, team-building activities, lessons and refreshments.

G.3.q. Transfer from MMS Staff Activity #934 to MMS Activity #833 in the amount of $2,500.00 to replenish funds.

G.3.r. Transfer from MNMS Activity Band Account #845 to MMS Band Activity Band Account #830 in the amount of $3,541.43 for reimbursement of middle school band spring trip funds.

G.3.s. Transfer from Horizon Music Activity Fund #983 to Horizon Media Activity Fund #981 in the amount of $3,700.00 to correct coding of PO#2017-60-4261.

G.3.t. Transfer from CRI Activity Account #902 to Meadow Brook Intermediate Activity Account #867 in the amount of $10,550.00 to start up account for Meadow Brook

G.4. Use of Facilities:

G.4.a. Approval for Girl Scouts of Western Oklahoma (Emily Luther) is requesting the use of Trails Elementary cafeteria on all Friday's from 6:00 - 8:00 p.m. when school is in session for their weekly Troop meetings.

G.5. Out-of-State or Overnight Travel

G.5.a. Approval for MHS Pom and sponsors to attend the NDA camp at University of Oklahoma in Norman on May 29-June 1, 2018. Expenses paid by boosters.

G.5.b. Approval for the MHS boy's soccer team to participate in a Summer Showcase tournament in Burlington, Iowa on June 22-24, 2018. Expenses paid by Boosters/Goal Club.

G.5.c. Approval for MHS Cheerleaders and sponsors to attend the NCA camp at Gaylord Texan Resort in Grapevine, TX on June 24-26, 2018. Expenses paid by Boosters and students.

G.5.d. Approval for district athletic trainers, Chris Kromer and Britini King – to attend the National Athletic Trainers Association Annual meeting and symposium on June 25-29th in New Orleans, LA, expenses paid by Athletic Training Account #898.

G.5.e. Approval for principal, Holly McKinney to attend National Association of Elementary School Principals in Orlando, FL on July 8-12, 2018. Expenses paid by staff member and site activity funds#978.

G.5.f. Approval for two (2) teachers, Sohailah Stout and Stephanie Easley to attend the Penders Sing-a-bration and Joy of Singing workshop in Denton, TX on July 12-13th. Expenses paid by HS activity account #818.

G.5.g. Approval for two (2) teachers Courtney Weaver and Liz Brown to attend the Everyday Math National Users Conference in Chicago, IL from July 30-August 1, 2018. Registration, lodging and expenses paid by scholarships. Airfare expenses paid by Title II funds.

G.5.h. Approval for MPS Psychologist, Stacy McKinney to attend the National Association of School Psychologists in Garden Grove, CA July 23-25, 2018. Registration, travel and housing will be covered by federal funds.

G.6. Approval of Open Transfer requests to attend MPS for the SY18-19 school year, as listed:

G.7. Approval of the SY18-19 Negotiation Team - Co Lead negotiators Charles Bradley and Tracy Skinner, Chris Tobler, Dr. Teresa Wilkerson, Kathy Blackwell and Shanda Cummings

G.8. Revision of Job Descriptions:

G.8.a. English Language Arts Coordinator to Elementary English Language Arts Coordinator with Social Studies responsibilities.

G.8.b. Social Studies Coordinator to Secondary English Language Arts Coordinator with Social Studies responsibilities.

G.9. Renewal of Contract with Gary Miller Canadian County Children's Juvenile Justice Center for SY18-19 for twelve (12) seats plus an additional six (6). Fee of $3,500.00 for each slot is waived.

G.10. Renewal of the consulting contract with Nancy McKay for the SY18-19.

G.11. Renewal of Treasurer certificate for MPS Assistant Treasurer - Lynda Martin for SY18-19 to be filed with each county.

G.12. Approval of service agreement addendum with PCG Education for structured STEM activities in the additional amount of $6,680.00 for Summer 2018 Bronco Club students. Expenses paid by Bronco Club.

G.13. Approval of contract with Elite Armored LLC. for armored car service for each site daily for SY18-19.

G.14. Renewal of the 3rd year of the three (3) year vending services agreement with Imperial Vending for SY18-19.

G.15. Renewal of the 4th year of a five (5) year beverage agreement with Great Plains Coca-Cola for SY18-19.

G.16. Renewal of the lease-purchase for the fiscal year June 30, 2019 as required under the provisions of the Sublease Agreement dated July 1, 2012 by and between the District and the Canadian County Educational Facilities Authority.

G.17. Renewal of the lease-purchase for the fiscal year ending June 30, 2019 as required under the provisions of the Sublease Agreement dated May 1, 2017, and amended on July 31, 2017, by and between the District and the Canadian County Educational Facilities Authority.

G.18. Approval of the following activity accounts for Meadow Brook Intermediate and Riverwood Elementary :

G.18.a. a. Activity #867 - Meadow Brook Activity & Activity #819 Riverwood Activity Receipts: Picture commissions, student newspaper fees, donations, yearbook sales, book orders, special student activity apparel, field trip fees, student vending commissions, student store sales, approved fundraisers, party supplies for classrooms, sale of school agendas, McDonald's night, book fairs, weekly readers fees. Disbursements: Student awards, student and administrator learning materials, speaker fees, refunds, membership fees, office supplies and furniture, professional magazines, seasonal decorations, school beautification improvements/landscaping supplies, workshop expenses, party items, fundraiser supplies, school agendas, photography supplies and equipment, field trip fees, book orders, classroom supplies, yearbooks, weekly readers, adult visitor lunches, flowers for recognition and awards, parent/student refreshments,

G.19. Awarding of technology bid for a minimum of 625 new computers for Classrooms and Labs for Mustang Elementary, Lakehoma, Trails, Valley, Ed Center, Riverwood, Meadow Brook to Dell OptiPlex 3050 in the amount of $312,098.35.

G.20. Renewal of contract for Digital Phone Service (PRI) for district for 1st year on a five (5) year contract that is renewable annually.

G.21. Renewal of Big Web Apps Helpdesk software service for SY18-19 used by Technology and Operations departments in the amount of $6,231.35 divided equally.

G.22. Renewal of agreement with Canadian County Health Department (CCHD) to perform the services as a part of the "Autism Toddler Replication Program" (Replication of Early Foundations: Autism Model and Outreach Project), a joint venture by parties to provide services through the Canadian County Sooner Start program to children birth-3 years for SY18-19. Paid with Federal Funds.

G.23. Renewal of agreement with the State of Oklahoma Department of Rehabilitation Services and Mustang Public Schools for their Transition School-to-work: Work Study Program for the SY18-19.

G.24. Renewal of Edgenuity contract through the Canadian Valley Technology Consortium for one (1) site license for on-line course work plus five (5) seats for middle school students for SY18-19 in the amount of $28,000.00. Expenses paid with Curriculum Bond Funds.

G.25. Renewal of Engaging Technologies, LLC contract for SY18-19 in the amount of $22,657.25 for GradeCam Year 3 Subscription Renewal & GradeCam Core Administrative Suite for grades 3-12. Expenses paid with Curriculum Bond Funds.

G.26. Renewal of the contract with Voyager Sopris Learning for the SY18-19 in the amount of $4,368.00, for Dibels Next Management and Online Scoring (annual school- year license) K-2nd grade. Expenses paid with RSA Funds.

G.27. Renewal of USA Test Prep for the SY18-19 at a cost of $20,302.50 to be used in all core content courses 5th-12th grade and science for 3rd and 4th grade. Expenses paid by Curriculum 064 Budget.

G.28. Renewal of contract with Renaissance Star 360 in the amount of $100,756.00 for the SY18-19 which will secure Renaissance hosting fees and Star 360 site licenses for all elementary, intermediate and middle schools to be paid from ACE Technology, RSA and Bond funds.

G.29. Renewal of contracts for the following consultant services paid through federal funds for students who present needs in the specified areas for SY18-19: a. Certified Speech Language Pathologist (SLP) - Westmoreland Therapies, LLC b. Certified Occupational Therapist – Sybil George and Stephanie Pyle c. Certified Occupational Therapy Assistant (COTA) – Amy Farris and April Sanders d. Visual Impairment– Visual Senses e. Hearing Loss – Lesa Carter f. Assistive Technology Evaluations - OATECA g. Psycho-Educational Assessments: Educational Diagnostic Testing Services, LLC

G.30. Renewal of district membership with OSSBA for SY18-19 in the amount of $4,600.00.

G.31. Renewal of policy subscription service with OSSBA for the SY18-19 in the amount of $750.00.

G.32. Renewal of the agreement of OSSBA online e-meeting/Assemble annual subscription in the amount of $1,500.00 for the SY18-19.

G.33. Renewal of agreement with ArchiveSocial for SY18-19 for archiving of up to 1000 new records per month and 10 social media accounts in the amount of $2,388.00, expenses paid with 073 public information officer budget.

G.34. Renewal of Big Teams to maintain the Mustang Athletics website, www.mustangbroncos.org for the SY18-19, in the amount of $1,200.00 and to be paid out of the Athletics Activity Account #803.

G.35. Renewal of Rank One Sport Athlete Management and Scheduling Software for SY18-19 in the amount of $1,200.00 per year paid from Athletics Activity Account #803.

G.36. Renewal of Earth Networks - WeatherBug severe weather alerting program in the amount of $1,500.00 paid out of Athletic Activity Account #803 for the upcoming SY18-19.

G.37. Renewal of Sports Medicine and Physicians service agreement with Dr. Sean O'Brien for the SY18-19.

G.38. Renewal of engagement letter with Rosenstein, Fist & Ringold for legal services for SY18-19.

G.39. Renewal of contract with McAfee & Taft as hearing officers on an "as needed" basis for SY18-19.

G.40. Renewal of the fifth year of a five year lease agreement with Pitney Bowes for the postage equipment and the tracking assistance equipment for the SY18-19.

G.41. Renewal of the Bronze Service Agreement with ThyssenKrupp for SY18-19 for the preventive maintenance for all elevators throughout the district at an annual cost of $6,943.20.

G.42. Renewal of continued service with Comtec Electronic Systems for all fire/burglar alarm monitoring. Expenses for all school sites and outlined buildings will be $30,168.00 excluding the cafeterias for SY18-19.

G.43. Renewal of agreement with Clearwater Enterprises as our 3rd party natural gas provider for SY18-19.

G.44. Renewal of agreement with Clifford Power for annual preventative maintenance on all generators throughout the district for SY18-19

G.45. Renewal of agreement with MSDS Online for our Material Safety Data Sheets to be accessed district wide for SY18-19.

G.46. Renewal of contract with MasterLibrary for the Use of Facilities tracking system in the amount of $4,800.00 for SY18-19.

G.47. Renewal of contract with Stryker Integrated Solutions, LLC to perform fire panel inspections, fire extinguisher inspections, vent hood inspections and fire sprinkler inspections in the amount of $19,800.00 for the SY18-19.

G.48. Renewal of service agreement with Cintas for the dust mop service for the SY18-19.

G.49. Renewal of annual contract with Air & Earth AHERA Management plan Maintenance Contract for SY18-19 providing - 3 year re-inspections, 6 month periodic surveillance and a licensed asbestos abatement contractor in the amount of $3,000.00.

G.50. Renewal of contract with Arapaho Pest Control for exterminating services for the school sites only and to treat all playgrounds twice a year, for SY18-19 in the amount of $13,140.00.

G.51. Renewal of the following service agreements with Waste Connections for the non-hazardous waste service for the following locations, 1st year of a three (3) year contract, renewable annually. a. High School VoAg Barn - $115.00 b. Prairie View Elem - $1,300.00 c. Canyon Ridge Intermediate - $1,300.00 d. Valley Elem. - $650.00 e. Creek Elem - $1,300.00 f. MNMS - $1,300.00 g. Trails Elem - $1,300.00

G.52. Renewal of Property Insurance for SY18-19 with Insurica for the cost of $714,271.00

G.53. Approval of the certificate of substantial completion for Canyon Ridge Band Room.

G.54. Approval of awarding bid for HS band bleachers to CBS Constructors in the amount of $98,000.00 presented by MA+.

G.55. Approval of bids on the New HS Science Academy presented by Crossland Construction.

G.55.a. Contract #8E - Skylights to Pals Glass in the amount of $49,000.00, low bidder did not have specified material.

G.55.b. Contract #10A - Specialty Items 1. Marker Board to Designer Hardware in the amount of $13,034.00 2. Toilet Partitions & FE/FEC to CBS Manhattann in the amount of $7,185.99. 3. Toilet Accessories to CBS Manhattann in the amount of $1,939.00 4. Fume Hood to Best Companies in the amount of $21,617.00 5. Installation only of Markerboard to Architectural Reflections in the amount of $4,484.00 6. Installation only of Toilet Partitions & FE/FEC to Architectural Reflections in the amount of $4,800.00 7. Installation only of Toilet Accessories to Architectural Reflections in the amount of $3,100.00 8. Installation only of Fume Hood to Best Companies in the amount of $2,368.00.

G.55.c. Contract #6A Architectural Millwork to Sopa in the amount of $433,909.00.

G.55.d. Contract #8C- Overhead Coiling Door to Pals Glass in the amount of $11,532.00.

G.55.e. Contract #32A for Landscaping & Irrigation to Raindance in the amount of $32,426.00.

G.56. Approval of Crossland Change Order #12 on the new Transportation/Warehouse: This will be a total decrease to the contingency in the amount of $9,343.00 a. Parking Lot Striping, HC Signs - $4,250.00 b. Parking Blocks - $5,093.00

G.57. Approval for the following Crossland Change Orders on the New Educational Resource Center: This will be a total decrease to the contingency in the amount of $15,430.00 a. Change Order #5 - Structural Steel - $7,900.00 b. Change Order #8 - Elevator supports - $7,530.00

G.58. Approval of the following Crossland Change Orders on the HS Soccer Improvements: This will be a total decrease to the contingency in the amount $4,943.89. a. Change Order #9 - Baker Bros. - Change Notifier Alarm to Silent Knight $4,737.48 b. Change Order #10 - SW Drywall - Plywood at Parapet - $2,069.00 c. Change Order #11 - Coaches RR 128 Floor & Wall Tile - CREDIT ($1,862.59)

G.59. Approval of the following Crossland Change Orders on the HS Tennis Complex. This will be a total decrease to the contingency in the amount of $26.51. a. Change Order #3 – RFI 002 Removing Storm Drain Lane – ($3,719.49) b. Change Order #4 – FDC Relocate - $2,946.00 c. Change Order #5 – Double Footboard of Bleachers – $800.00.

G.60. Approval of the following Crossland Change Orders on Intermediate #3/Meadow Brook. This will be a total increase to the contingency in the amount of $7,205.00 a. Change Order #39 – Auto-Opener Install - $583.00 b. Change Order #49 – Walk-In Floor Leveler - $3,985.00 c. Change Order # 51- Ball Valve Panel Cut-Outs - $500.00 d. Change Order #52 – ASI#11 Monument Sign - $435.00 e. Change Order # 53 – Densglass to Plywood West - $1,727.00 f. Change Order #54 – RFI 085 Service Area Fur Down - $631.00 g. Change Order #57 – Relocating Drain Valve Cabinet - $1,140.00 h. Change Order #58 – LVT at State and Stairs - $7,439.00 i. Change Order #60 – Grab Bars and Mirrors - $1,550.00 j. Change Order #61 – Expansion Joint Covers - $6,850.00 k. Change Order #62 – BB Courts and Playground Edging – CREDIT ($32,385.00) l. Change Order #63 – 134A Door Frame - $340.00

H. Business

H.1. The Board will consider and may vote to approve the Guaranteed Maximum Price (GMP) for the HS Science Academy presented by Crossland Contruction.

H.2. The Board will consider and may vote to approve the design and development phase for new wrestling room at MHS, presented by MA+.

H.3. The Board will consider and may vote to approve the contracts with Waste Management of Oklahoma for non-hazardous waste services for the following sites for the SY18-19. This is the first year of a three year contract: a. Riverwood Elementary b. Transportation Warehouse c. Meadow Brook Intermediate

H.4. The Board will consider and may vote to approve the contract with Houghton Mifflin Harcourt for the CogAT & Iowa tests for SY18-19 in the amount of $18,098.00. Paid with Gifted 198 Funds.

H.5. The Board will consider and may vote to approve the contract with CCCS The Day Speech Therapy, LLC. to provide educational consultant services of students who present needs in speech/language impairments for SY18-19. Expenses paid through Federal Funds.

H.6. The Board will consider and may vote to approve the recommendation to approve the district security action plan for SY18-19.

I. New Business:

J. Executive Session The Board of Education will consider and may vote to convene in Executive Session.

J.1. Oklahoma Statutes Title 25, § Section 307(B)(1): Discuss employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee.

J.1.a. Schedule "A"

J.1.b. Schedule "B"

J.2. Oklahoma Statutes Title 25, § Section 307 (B)(2) – Discuss negotiations concerning MEA.

J.3. Oklahoma Statutes Title 25, § Section 307 (B) (3): Discussing the purchase or appraisal of real property

K. Acknowledge Return to Open Session

L. Statement of Executive Session Minutes by Board Clerk

M. Vote to approve or not approve the Superintendent's Recommendation concerning employment as listed on Schedule "A".

N. Vote to approve or not approve the Superintendent recommendation concerning employment as listed on Schedule "B".

O. Vote to approve or not approve the instructions to the Deputy Superintendent to begin negotiations on property located at 1024 S Snyder Drive, Mustang, OK.

P. Discuss and possible action to hire a Superintendent search service.

Q. Adjournment.