May 14, 2018 at 6:00 PM - Board of Education

A. Flag Salute

B. Roll Call (may be silent)

C. Superintendent's Report

C.1. Citizens of Character -Integrity Centennial - Jeronimo Martinez Creek - Charley Getchell Elementary - Tayden Baker Lakehoma - Camryn Connors Prairie View - Gaige Denison Trails - Keaton Flickinger Valley - Christian Jones Canyon Ridge - Maison Dolphin Horizon - David Farnham MNMS - Joshua Chacko MMS - Selina Ryan HS - Macy Godwin MEC - PayDen Rodgers

C.2. Above and Beyond - Bud Davis

C.3. MPS Bronco Award

C.4. All State Athletes: Wrestling - Joe Lupton - 120 lbs.

C.5. MHS team wins state in Personal Finance. Madison Wilson, Tori Sharpe, Cindy Tang and Morgan Johnson

C.6. MHS FCCLA chapter wins Silver Star Chapter Award for the SY17-18.

C.7. A+ Demonstration Model School awarded to Horizon Intermediate

C.8. Lakehoma and Trails Elementary awarded GE model school

C.9. OASA District #14, 2018 Assistant Superintendent of the Year - Charles Bradley OASA District #14, 2018 Superintendent of the Year - Dr. Sean McDaniel

C.10. House Seat 43 Candidate Forum at MHS Event Center, May 15, 2018 at 4:30 p.m. & House Seat 47 Candidate Forum on May 22, 2018 at 6:30 p.m.

C.11. MHS Graduation Ceremony, Friday, May 18, 2018 at Lloyd Noble at 7:00 p.m.

C.12. Athletic Department Report - 2018 Mustang High School Athletics Hall of Fame - August 25 at 5:30 p.m. at HS Event Center

C.13. Legislative Update

C.14. Board Correspondence

D. Deputy Superintendent Report

D.1. Construction Update

D.2. Groundbreaking of Middle School

D.3. Realtor and Builder Fair, May 30th at 2:00 – 3:30 p.m.

E. Board Reports

F. Standing and Financial Resolutions

F.1. Chief Financial Officer Report

F.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

G. Public Participation - The floor is open at this time for any resident(s) of the Mustang Public School District #069 to address the Board of Education on items that pertain to education and/or the operation of the school district. Those residents wishing to address the Board of Education must complete a Request for Public Participation form prior to the scheduled starting time of the regular Board meeting. A response may not be provided at this time. Questions or concerns related to employees of the district will not be permitted at this time. Those are to be referred to the Superintendent at another time.

H. Consent Agenda All the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of discussion, consideration and action on the following items that the Superintendent recommends be approved.

H.1. Board of Education Minutes:

H.1.a. April 9, 2018 Regular

H.2. Donations:

H.2.a. Donation to MHS Activity Account #818 from an anonymous donor in the amount of $500.00 to be used for class room supplies.

H.2.b. Donation to Trails Staff Account #932 from Alfredo’s Mexican Café in the amount of $613.00 to be used for teacher materials.

H.2.c. Donation to Trails Elementary Media Account #873 from Trails PTA in the amount of $630.19 for the Pebble Go-Online program to support research instruction for grades K-4.

H.2.d. Donation to Prairie View Elementary Activity Account #919 from Box Tops of Education in the amount of $833.70.

H.2.e. Donation to MHS Robotics Activity Account #856 from Griffis Institute in the amount of $2,300.00 to be used to purchase equipment and materials for student teams.

H.2.f. Donation to STEM Fund 190 in the amount of $17,460.13 from OERB Grant to be used for stipends and materials.

H.3. Transfer of Funds:

H.3.a. Transfer from HS Activity Acct #818 to Business Professionals Activity Account #942 in the amount of $7.00 for additional plaque for senior awards.

H.3.b. Transfer from HS Activity Account #818 to Business Professionals Account #942 in the amount of $7.00 for retirement plaque.

H.3.c. Transfer from Lakehoma Music Activity Account #947 to MHS Business Professionals Activity Account #942 in the amount of $14.00 for two music awards.

H.3.d. Transfer from Lakehoma Music Activity Account #947 to MHS BPA #942 in the amount of $28.00 for four student music awards.

H.3.e. Transfer from HS Senior Activity Account #857 to Business Professionals Activity Account #942 in the amount of $42.00 for 6 senior award plaques.

H.3.f. Transfer from HS Activity Account #818 to BPA #942 in the amount of $42.00 for 6 underclassmen awards.

H.3.g. Transfer from HS Activity Account #818 to HS Athletics for sponsorship in the amount of $350.00 for a Bronze table at MHS Hall of Fame Banquet.

H.3.h. Transfer from Prairie View Activity Account #919 to MEC Activity Account#920 in the amount of $370.00 for Box Tops for Education portion.

H.3.i. Transfer from Athletics Activity Acct#803/817 in the amount of $836.00 to be split equally to MNMS cheer activity acct#849 and MMS Cheer Activity Acct #831 for their portion of remaining funds from cheerleading tryouts.

H.3.j. Transfer from Valley PE Activity Acct #998 to Valley Activity Account #841 in the amount of $473.00 for reimbursement of field trip.

H.3.k. Transfer from Special Olympics Activity Account #858 to Business Professionals Activity Acct #942 in the amount of $490.00 for plaques for Special Olympics.

H.3.l. Transfer from HS Senior Activity Accoutn #857 to BPA Activity Account #942 in the amount of $490.00 for valedictorian/salutatorian award plaques.

H.3.m. Transfer from Athletics Activity Acct #803 to JROTC Activity Account #926 in the amount of $1,000.00 for working of basketball games this year.

H.3.n. Transfer from Athletics Activity Account #803 to JROTC Activity Acct #926 in the amount of $1,000 for working 2016-2017 football games.

H.3.o. Transfer from MNMS Band Fundraiser Activity Account #845 to Canyon Ridge Int. Choir Activity Account #912 in the amount of $1,500.00 for portion of Bandapalooza fundraiser.

H.3.p. Transfer from Prom Activity Acct #855 to Art Club Activity Account #897 in the amount of $3,000.00 for reimbursement for prom tshirts that didn't sell.

H.4. Out-of-State or Overnight Travel

H.4.a. Approval for four (4) HS Personal Finance Students and one (1) sponsor, Carrie Hixon to attend the National Personal Finance Challenge on May 10-11 in Lincoln, Nebraska at the University of Nebraska College of Business. All expenses for these state winners except food are paid by the Oklahoma Council of Economic Education and the National Council of Economic Education.

H.4.b. Approval for HS baseball team to participate in the 6A baseball state tournament at Oral Roberts University in Tulsa, OK on May 10-12, 2018. Expenses paid by Boosters and Athletics.

H.4.c. Approval for District Athletic Trainers Chris Kromer and Britni King - to attend the Oklahoma Athletic Trainers Association Annual meeting and symposium in Tulsa, OK. on May 18-20th, 2018. Expenses paid by Activity Account #898.

H.4.d. Approval for MPS Child Nutrition Director- Tammy Bales to attend the USDA's Produce Safety University Training in Chicago, IL from June 4-June 9, 2018. Expenses paid by USDA.

H.4.e. Approval for two (2) female HS FCCLA student members and a sponsor, Donette Yielding to attend FCCLA District Officer Training in Wagoner, OK on June 6-2018. Expenses paid by Local FCCLA and state chapter and FCCLA activity will pay for transportation.

H.4.f. Approval for Transportation Director, Angela McClure to attend the Oklahoma Association of Pupil Transportation (OAPT) in Durant, OK on June 10-13th. Expenses will be out of Transportation budget.

H.4.g. Approval for two (2) HS administrators, Toby Blair and Danny Brown to attend the ISTE National Conference in Chicago, IL from June 24-27, 2018. Expenses paid by HS Activity Account #818.

H.4.h. Approval for following administrators to attend the Model Schools Conference, June 24-27, 2017 in Orlando, Fl on June 24-27, 2018. Expenses paid by Title II. Tracy Skinner, Stacy Edwards, Alisha Suffield, Molly Wilson, Shawna Carter, Jennifer Young, Leah Anderson, Shanda Cummings, Susan Dombek, Christina Holland, Mark Lebsack, Josh Flores, Maudean Wakefield, Nita Cochran and Jessica Giblet

H.4.i. Approval for ten (10) HS Ag students and three (3) sponsors to attend the Leadership Camp/FFA Alumni Camp in Wagoner, OK from July 8-11, 2018 at the Tulsa Baptist Assembly Camp. Expenses paid by students and Activity Fund #412.

H.4.j. Approval for STEM Facilitator Angie Choate and Science Coordinator, Maudean Wakefield to attend the Science in the Rockies 2018 STEM Conference July 10-12, 2018 in Denver, Colorado. Expenses paid by Title II (541).

H.4.k. Approval for two (2) Bronco Club Coordinators/Lynette Carel & Nikki Cooper to attend the Science in the Rockies 2018 STEM Conference July 10-12, 2018 in Denver, CO. Expenses paid by Bronco Club Activity Account #988.

H.4.l. Approval of Varsity Fastpitch Softball team and sponsors to participate in the Erie Tournament of Champions in Erie Colorado on August 30-September 1, 2018. Expenses paid by boosters and Athletics Activity Account #803 will pay for substitutes.

H.5. Approval of Revisions of Policy and Procedures:

H.5.a. Policy #1096 – Section 504/Title IX Student/Parent Grievance Procedures

H.5.b. Policy #2005 – Superintendent of Schools

H.6. Approval of Open Transfer requests to attend MPS for the SY18-19 school year, as listed:

H.7. Approval of easement with Oklahoma Gas and Electric Company for New Mustang Education Resource Center.

H.8. Approval of easement with Oklahoma Gas and Electric Company for new Transportation Warehouse and Meadow Brook Intermediate.

H.9. Approval of agreement with City of Mustang for two resource officers for SY18-19 in the amount of $138,872 for 173 instructional days.

H.10. Approval of move-in senior students for Graduation with less than Districts required 26 credits but will meet State minimum of 23 credits.

H.11. Approval of recommendation for a 178 day school year, which includes two (2) parent teacher conference days and five(5)PD days, with the flexibility to exercise the 1080 hours calendar option in case of school closures due to inclement weather or other catastrophic circumstances for SY 2018-2019.

H.12. Renewal of service agreement with Integrated Register Systems, Inc. (In-Touch Receipting) for SY18-19.

H.13. Renewal of Software agreement with Municipal Accounting Systems (MAS/Wengage) for SY18-19.

H.14. Renewal of service agreement with OSSBA Unemployment Program (OPSUCA) for the FY18-19 in the annual amount of $8,202.00.

H.15. Renewal of agreement with Zenith Insurance for Workers Compensation Insurance for the district for SY18-19, 1st year of 3 year renewable annually.

H.16. Approval for Temporary Appropriated Budget Funds for FY18-19 as follows: General Funds - $67,443,953.43 Building Funds - $1,844,858.32 Child Nutrition Funds - $4,178,502.49

H.17. Approval for grade span changes from K-4 to PreK-4 beginning with the SY18-19 for the following sites: Valley Elementary Lakehoma Elementary

H.18. 18. Approval of the recommendation from the District Math Adoption Committee for the following curriculum for the six (6) year adoption beginning SY18-19: Kindergarten - 5th Grade Everyday Math 4 Oklahoma, Wright Group/McGraw - Hill 6th Grade Everyday Math 4 Oklahoma, Wright Group/McGraw-Hill Glencoe Math Course 2, Oklahoma 7th Grade Glencoe Math Course 2, Oklahoma Pre-Algebra - Glencoe Math Accelerated Oklahoma 8th Grade Pre-Algebra - Glencoe Math Accelerated Oklahoma Algebra I Oklahoma, McGraw Hill Geometry Oklahoma, McGraw Hill High School Algebra I Oklahoma, McGraw Hill Geometry Oklahoma, McGraw Hill Algebra 2 Oklahoma, McGraw Hill Algebra 3, Algebra and Trigonometry book, Pearson, Sullivan Pre-AP Calculus -Pre-Calculus, Cengage Learning, Ron Larson & Paul Battaglia AP Calculus - Calculus for AP, Cengage

H.19. Renewal of agreement with Jani-King of Oklahoma for cleaning services of MPS for SY18-19.

H.20. Approval of awarding bids and contract on the following sites to Hunter Mechanical: a. Mustang Elementary - $828,000.00 b. Horizon Intermediate - $357,000.00 c. Valley - $655,000.00 d. MMS - $489,000.00

H.21. Approval of the following Hunter Mechanical Change Orders: This will be a total credit to contract in the amount of $354,000.00. 1. Removal of Heat Pump work for MMS - New Fluid Cooler - CREDIT ($304,000.00) 2. Removal of Duct Cleaning for Horizon - HVAC Renovation - CREDIT ($25,000.00) 3. Removal of Duct Cleaning for ME - CREDIT ($15,000.00) 4. Removal of Duct Cleaning for VE – CREDIT ($10,000.00)

H.22. Approval of awarding Composite Wall Panels bid for the Mustang Science Academy to Oklahoma Roofing in the amount of $457,602.00 presented by Crossland Construction. (low bid was pulled due to incomplete bid package)

H.23. Approval of awarding painting bid of the Mustang Science Academy to Advanced in the amount of $97,232.00 presented by Crossland Construction.

H.24. Approval of the following Crossland Change Orders on the new HS Tennis Complex: This will be a total increase to the contingency in the amount of $12,456.50. a. Change Order #1 1. Removing conduit - CREDIT ($6,550.00) 2. FDC out of contract - CREDIT ($2,406.50) b. Change Order #2 1. Removing Light Pole Bases - CREDIT ($3,500.00)

H.25. Approval of awarding the following bids for New Middle School #3 presented by Crossland Construction: a. Contract #8C -Overhead Ceiling Door to Hall in the amount of $15,937.00. b. Contract #8D - Tornado Resistant Coiling Doors to Burgess Company in the amount of $162,200.00. c. Contract #10A Specialty Items 1. Marker Board to Scovil & Sides in the amount of $14,000.00. 2. Toilet Partitions & FE/FEC and Fire Blanket Cabinet and Fire Blanket Cabinet installation to Designer Hardware in the amount of $35,030.00 3. Toilet Accessories to Y.I Specialist in the amount of $17,850.00. 4. Lockers, Fume Hood, and installation to Best Companies in the amount of $45,962.00. 5. Installation of Marker Board to Architectural Reflections in the amount of $38,520.00. d. Contract 8E - Door Assemblies-Labor only to Architectural Reflections in the amount of $33,300.00 e. Contract #14A - Elevator to Schnider Elevator in the amount of $64,800.00. f. Contract #7B - Roofing & M

H.26. Approval of awarding bid for Mustang Education Resource Center presented by Crossland Construction: a. Contract #10G -Operable Partitions to Burgess in the amount of $36,900.00.

H.27. Approval for the following Crossland Change orders on the New Educational Resource Center: This will be a total decrease to the contingency in the amount of $6,741.76. a. Change Order #7 Changes per FRI 020 - Water Line Tee, site utilities in the amount of $4,197.76. b. Change Order #9 - PEX-Plumbing VE - Credit ($2,500.00) c. Change Order #10 - Masonry - $1,650.00 d. Change Order #11 - Decorative handrail - $1,494.00 e. Change Order #12 - Operable Partition - $1,900.00

H.28. Approval of the following Crossland Change Orders on Transportation/Warehouse. This will be a total decrease in the amount of $17,034.00: a. Change Order #8 1. 4M Trenching - Structure & Drainage Changes - $10,365.00 2. Crossland Concrete - Grading, Flume, Bollards & Concrete - $4,252.00. b. Change Order #9 1. Scovil & Sides - NFPA 286 Rated Toilet Compartments - $830.00. c. Change Order #10 1. SW Drywall - Metal Strapping - $1,587.00

H.29. Approval of the Crossland Change Order #55 on Riverwood Elementary/New Elementary #8: This will be a total decrease to the contingency in the amount of $3,985.00. a. CFD - Raise Freezer Floor 1/2" - $3,985.00

H.30. Approval of the following Crossland Change Orders on Meadow Brook/Intermediate #3: This will be a total CREDIT to the contingency in the amount of $13,322.27. a. Change Order #41 - ASI#13 - RCP and Rip Rap - $15,474.00 b. Change Order #42 - Baker Bros. - Irrigation Heat Trace - $942.00 c. Change Order #43 1. Precure Nursery - Add Rye to Seed Mix - $6,720.00 2. Precure Nursery - Landscape VE - CREDIT ($58,132.00) d. Change Order #44 - HK&S - Roof Drain Relocate - $1,909.00 e. Change Order #45 - Acura Neon - Add Braille to Room Plaques - $2,163.00 f. Change Order #46 - ASI#15 - Added Receptions desk - $16,701.37 g. Change Order #48 - RFI 100 Concentric Vents - $900.36

I. Business

I.1. The Board will consider and may vote to approve the awarding the $10,900,000 General Obligation Combined Purpose Bonds, Series 2018 to the lowest and best bidder.

I.2. The Board will consider and may vote to approve a Resolution providing for the issuance of $10,900,000 General Obligation Combined Purpose Bonds, Series 2018 by Independent School District Number 69 of Canadian County, Oklahoma, authorized at an election duly called and held for such purpose: designating bonds for certain provisions of the Internal Revenue Code; deeming preliminary official statement “Final” for the purposes of SEC Rule 15(c)2-12; affirming the school district’s intention to assist underwriters in complying with SEC Rule 15(c)2-12(b)(5); prescribing form of bonds; providing for registration thereof; providing levy of an annual tax for the payment of principal and interest on the same; and fixing other details of the issue.

I.3. The Board will consider and may vote to approve awarding the $920,000 General Obligation Building Bonds, Federally Taxable Series 2018 to the lowest and best bidder.

I.4. The Board will consider and may vote to approve a Resolution providing for the issuance of $920,000 General Obligation Building Bonds, Federally Taxable Series 2018 by Independent School District Number 69 of Canadian County, Oklahoma, authorized at an election duly called and held for such purpose: designating bonds for certain provisions of the Internal Revenue Code; deeming preliminary official statement “Final” for the purposes of SEC Rule 15(c)2-12; affirming the school district’s intention to assist underwriters in complying with SEC Rule 15(c)2-12(b)(5); prescribing form of bonds; providing for registration thereof; providing levy of an annual tax for the payment of principal and interest on the same; and fixing other details of the issue.

I.5. The Board will consider and may vote to approve the GMP Amendment on the New Middle School #3 presented by Crossland Construction.

I.6. The Board will consider and may vote to approve the contract with KG Holdings, L.C./WEP Land Holding, LLC, for the temporary transition warehouse storage located in Mustang, OK .

J. New Business:

K. Executive Session The Board of Education will consider and may vote to convene in Executive Session.

K.1. Oklahoma Statutes Title 25, § Section 307(B)(1): Discuss employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee.

K.1.a. Schedule "A"

K.1.b. Schedule "B"

K.1.c. Oklahoma Statutes Title 25, § Section 307 (B) (3): Discussing the purchase or appraisal of real property

L. Acknowledge Return to Open Session

M. Statement of Executive Session Minutes by Board Clerk

N. Vote to approve or not approve the Superintendent's Recommendation concerning employment as listed on Schedule "A".

O. Vote to approve or not approve the Superintendent recommendation concerning employment as listed on Schedule "B".

P. Vote to approve or not approve to instruct Superintendent to begin negotiations on Trull property located at 711 and 713 S Mustang Road, Mustang, OK.

Q. Adjournment.