March 12, 2018 at 6:00 PM - Board of Education Regular Meeting

A. Flag Salute

B. Roll Call (may be silent)

C. Superintendent's Report

C.1. Site Teachers of the Year Recognition- Centennial - Lauren Sanders Creek - Melanie Clason Mustang Elementary - Melissa Block Lakehoma - Kelly Bullard Prairie View - Tracy James Trails - Jenifer Posey Valley - Molly Long Canyon Ridge - Sohailah Stout Horizon - Diana McElroy MMS - Lisa Stacey MNMS - Dana Larson MHS - Mark Webb and Jacqueline Harrison MEC - Lori Bryant

C.2. Citizens of Character - Leadership Centennial - Luke Rader Creek - Addyson Gaylor Elementary - Aubrie Calvert Lakehoma - Madilyn Hedgecock Prairie View - Max RetamalFlores Trails - Jacob Pilgrim Valley - Henley Conrad Canyon Ridge - Emma Hardin Horizon - Nate Winn North - Jacob Manbeck South - Kate Dillon HS - Jake Jones MEC - Joel Florez

C.3. Above and Beyond - The Bridge, Ryan Summers and Riley Webster

C.4. All-OCDA Jr. High Honor Choir Colton Cable (3 year member) John Dilbeck Alex Fife (3 year member) Lauren Hodge Britton Kawaguchi Hannah Lay Ashlyn Post Destiny Wilson All-OMEA High School Honor Choir Justin Hughes (3 year member for HS, 3 year member for JR. High= 6 year member) Tori Roper Kailan Weidner Amber Wiggins (3 year member) Olivia Wilson Southwestern American Choral Directors Association: John Dilbeck Justin Hughes Kailan Weidner Amber Wiggins

C.5. Academic Achievement Part A & B

C.6. Legislative Update

C.7. Pre-K Roundup - March 13th, 2018 4:30 p.m. - 7:30 p.m. at Mustang Middle School.

C.8. Teacher of the Year Banquet - March 27, 2018 6:30 p.m. at Commons

C.9. State of the School (High School Update)- March 30th, 2018 at 9:00 a.m. at J Conference Room.

C.10. Board Member 2017 Financial Disclosure Statement due May 15th, 2018.

C.11. Board Correspondence

D. Deputy Superintendent Report

D.1. Safety Security Update

D.2. Boundary Realignment Update

D.3. Construction Report

E. Board Reports

F. Administration of oath taken by Board Seat #3 incumbent -Jeff Landrith.

G. Board Re-organization

G.1. President

G.2. Vice-President

G.3. Board Clerk

G.4. Deputy Board Clerk

H. Standing and Financial Resolutions

H.1. Chief Financial Officer Report

H.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

I. Public Participation - The floor is open at this time for any resident(s) of the Mustang Public School District #069 to address the Board of Education on items that pertain to education and/or the operation of the school district. Those residents wishing to address the Board of Education must complete a Request for Public Participation form prior to the scheduled starting time of the regular Board meeting. A response may not be provided at this time. Questions or concerns related to employees of the district will not be permitted at this time. Those are to be referred to the Superintendent at another time.

J. Consent Agenda All the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of discussion, consideration and action on the following items that the Superintendent recommends be approved.

J.1. Board of Education Minutes:

J.1.a. February 12, 2018 Regular

J.2. Donations:

J.2.a. Donation from the GE STAR Foundation Program on behalf of the 2017 GE Star Award winner, Savanna Vickery to her choice of teacher, Rebecca Neitzel in the amount of $500 to HS Activity Fund #818 to purchase classroom materials and other resources

J.3. Transfer of Funds:

J.3.a. Transfer from MNMS Activity Fund #844 to Business Professionals of American Student Organization #942 in the amount of $35.00 for award plaques for MNMS Golf Tournament.

J.3.b. Transfer from MHS Debate Activity Account #887 to MHS Drama Activity Account #859 in the amount of $63.00 for their portion of invoice for Norman North OSSAA qualifying tournament.

J.3.c. Transfer from HS Athletics Activity Fund #803 to HS Crafts Activity Fund #911 in the amount of $133.33 for a drive to store and edit photos for athletics.

J.3.d. Transfer from HS Activity Fund #818 to HS Crafts Activity Fund #911 in the amount of $133.33 to help purchase a drive to store and edit photos.

J.3.e. Transfer from Canyon Ridge Activity Fund #902 in the amount of $800 to the following activity accounts for student activities, materials and classroom supplies: a. 6th Grade ELA - $200.00 b. 6th Grade SS - $200.00 c. 5th Grade ELA - $200.00 d. 5th Grade SS - $200.00

J.3.f. Transfer from DECA Athletic Activity Account #864 to MHS Special Olympics Activity Account #858 in the amount of $1,500.00 for fashion show proceeds.

J.4. Out-of-State or Overnight Travel

J.4.a. Approval for Diana McElroy from Horizon to attend the SHAPE America Conference in Nashville, TN on March 19-24,2018. Expenses paid by Horizon Activity Accounts #978 and #962 and Horizon PTSA.

J.4.b. Approval for twenty four (24) HS Key Club students and two (2) sponsors to attend the Texas-Oklahoma District Convention on April 12-15, 2018 in Dallas, TX. Expenses shared by Kiwanis, students and Key Club Activity Account.

J.4.c. Approval for three (3) state DECA students and two sponsors to attend the DECA International Career Development Conference in Atlanta, GA on April 22-25, 2018. Expenses paid by HS Activity Fund #412.

J.4.d. Approval for the following administrators to attend the RTM K-12 Innovation Forum in San Antonio, TX on April 29-May 1, 2018. Conference pays for registration, hotels and meals. Leadership Activity Fund #820 paying for transportation. Charles Bradley, Deputy Superintendent Geromy Schrick, Executive Director of Technology Ryan McKinney, Executive Director of Secondary Education

J.4.e. Approval for the MHS Marching Band and sponsors to attend the Bands of America Grand National Championships in Indianapolis, IN from November 7-11, 2018. Expenses paid by HS Band Activity Account #804.

J.4.f. Approval for MPS Special Olympic Team and sponsors to attend the Special Olympic State Games on May 16 - 18th, 2018 in Stillwater, OK. Expenses are paid by Mustang Boomer Booster Club and District.

J.5. Approval of Open Transfer requests to attend MPS for the SY18-19 school year, as listed:

J.6. Approval of Revisions of Policy and Procedures:

J.6.a. Policy #5075 - Graduation

J.7. Approval of Surplus:

J.7.a. a. Textbooks 1. Lakehoma Elementary 2. Mustang Elementary 3. Valley Elementary 4. Trails Elementary 5. Mustang Middle School 6. Mustang North Middle School 7. Mustang High School

J.7.b. b. Technology - Computers, monitors and peripheral components from Districtwide

J.8. Approval for move-in student requesting to graduate with less than the 26 credits required by MPS.

J.9. Approval of awarding bid to Cox Communications for Wide Area Network (WAN) and contract for 5 years, renewable annually beginning with SY2018-2019 for all sites including Riverwood Elementary and Meadow Brook Intermediate as well as increasing HS to a 2 GB WAN connection due to increased WAN traffic needs for that facility.

J.10. Approval of awarding bid to ACS Playground Adventures in the amount of $790,675.00 for replacing all playground surface material from wood fiber chips to Play50 Turf. Expenses paid with Bond money.

J.11. Approval of OGE Easement for Elementary #8/Riverwood.

J.12. Approval of awarding bid for Intermediate #3/Meadow Brook for landscape and irrigation to Precure in the amount of $341,000.00 presented by Crossland Construction.

J.13. Approval for awarding bids for HS/MS Tennis Courts presented by Crossland Construction to the following: a. Contract #32A Site Concrete to RSM - $22,410.00 b. Contract #11A Tennis Courts to RSM - $437,760.00

J.14. Approval of the following bids presented by Crossland for Middle School #3 as follows: a. Contract #3A - Building Concrete to CEI - $664,000.00 b. Contract #3B - Site Concrete & Paving to Bishop Construction - $702,477.00 c. Contract #3C - Precast Material Only to CoreSlab - $292,785.00 d. Contract #4A - Masonry & Cast Stone to Smithco - $368,000.00 e. Contract #5A - Structural Steel & Erection to Shawnee Fabricators - $1,097,000.00 f. Contract #8B - Aluminun & Glazing to Pal's Glass - $270,000.00 g. Contract #9A - Gypsum Board Assemblies & Ceiling Systems to SW Drywall - $1,497,700.00 h. Contract #21A - Fire Suppression Sys to Frazier - $198,850.00 i. Contract #22A - Plumbing to Elite Piping - $1,027,777.00 j. Contract #23A - HVAC to Air Conditioning Service - $2,111,789.00 k. Contract #26A - Electrical & Low Voltage Systems to Lewis - $1,706,749.00 l. Contract #31A - Earthwork & Site Demolition to Kight - $500,650.00 m. Contract #33A - Site Utilities to G&P

J.15. Approval of Crossland Change Orders on the Transportation/Warehouse Building as follows: This will be a total increase to the Construction Contingency in the total amount of $54,048.08.

J.15.a. Change Order #1 1. VE Items 1-8 As Shown – CREDIT ($30,390.05) 2. VE Item 9B – CREDIT ($20,000) 3. VE Item 10 – CREDIT ($10,500.90) 4. VE Item 10B – CREDIT ($6,141.00) 5. Add Type F3’s & Two Side Lights - $27,567.87

J.15.b. Change Order #2 1. Signage & Dock Savings – CREDIT ($1,174) 2. Deduct Window Treatments – CREDIT ($6,250) 3. Deduct Interior Fence – CREDIT ($6,828)

J.15.c. Change Order #4 1. Hardware Change – Piper Weatherford - $1,500.00

J.15.d. Change Order #5 1. Irrigiation VE – Green Shade Trees – CREDIT ($4,000)

J.15.e. Change Order #6 1. Wall Type Changes RFI#011 – SW Drywall - $995.00

J.15.f. Change Order #7 1. 001-Oil Waster Piper - $1,173

J.16. Approval of Crossland Change Order #1 on the HS Soccer Improvement. This will be a decrease to the construction contingency in the amount of $138.00. a. CBS Manhattan – Changed Exterior WD Door - $138.00

J.17. Approval of Crossland Change Order #1 on New Educational Resource Center/MERC. This will be a decrease to the construction contingency in the amount of $3,014. a. Electrical changes per ASI#1 - $2,534 b. Added FEC per ASI #1 - $480

J.18. Approval of the Crossland Change Orders on the New Elementary 8/Riverwood as follows: This will be a total decrease to the construction contingency in the amount of $109,442.87.

J.18.a. Change Order #8 1. Gravel deduct – CREDIT ($26,000) 2. Trench Drain Removal at Gym – CREDIT ($664.17) 3. ASI#3 – Sink Deduct – CREDIT ($1,201.62) 4. ASI#3 – Restroom removal – CREDIT ($18,645.03) 5. ASI#4 - Rework to add RRs - $126,193.11

J.18.b. Change Order #23 1. Grease Line Changes per OKC - $10,853 2. Area A RR Modifications – CREDIT ($1,225.30)

J.18.c. Change Order #39 1. Gas Main Extension - $6,379

J.18.d. Change Order #40 1. Deleted Doors from Project – CREDIT ($16,968.00)

J.18.e. Change Order #41 1. ASI#8 – Dirtwork - $3,980

J.18.f. Change Order #42 1. Add Grid Ceiling - $1,393

J.18.g. Change Order #43 1. Heads at Grid Ceiling - $350.

J.18.h. Change Order #44 1. Changed Culvert Sizes - $14,730

J.18.i. Change Order #45 1. Additional Steel at Door Jamb - $4,400

J.18.j. Change Order #46 1. RFI#070 – Trim Changes/Credits - $885

J.18.k. Change Order #47 1. Nurse Millwork Modifications per MPS - $1,050

J.18.l. Change Order #48 1. Housekeeping Pads Bid before MEP - $6,833.88

J.18.m. Change Order #49 1. Fry Reglet Corner Credit – CREDIT ($4,500)

J.18.n. Change Order #50 1. Reroute Sprinkler at Main Entry - $1,600

K. Business

K.1. The Board will consider and may vote to approve the best bid for Internet Service Provider (ISP) beginning with SY18-19 and renewable annually for 5 years.

K.2. The Board will consider and may vote to approve the Crossland Construction Company Amendment to Standard Agreement for Guaranteed Maximum Price (GMP) for HS/MS Tennis Courts.

K.3. The Board will consider and may vote to adopt New Policy #2080 titled Restrictions on Presence of Sex Offenders on District Premises. (First Reading)

K.4. The Board will consider and may vote to authorize the Superintendent of Schools to close all district schools, provided that such days must be made up if required by law, with such closure to occur only if a teacher “walk out” is scheduled by teacher groups and only if the Superintendent determines that such closures are necessary for the safety of students.

L. New Business:

M. Executive Session The Board of Education will consider and may vote to convene in Executive Session.

M.1. Oklahoma Statutes Title 25, § Section 307(B)(1): Discuss employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee.

M.1.a. Schedule "A"

M.1.b. Schedule "B"

N. Acknowledge Return to Open Session

O. Statement of Executive Session Minutes by Board Clerk

P. Vote to approve or not approve the Superintendent's Recommendation concerning employment as listed on Schedule "A".

Q. Vote to approve or not approve the Superintendent recommendation concerning employment as listed on Schedule "B".

R. Adjournment.