August 14, 2017 at 6:00 PM - Board of Education Regular Meeting

A. Flag Salute

B. Roll Call (may be silent)

C. Superintendent's Report

C.1. Above and Beyond - David and Sharonda Garcia

C.2. OGE/CLEAResult presentation

C.3. Zenith

C.4. Chad Harper, MPS Teacher of the Year – one of 12 State Finalists for 2018 State Teacher of the year, winner will be announced September 19th in a ceremony at State Fair Park in Oklahoma City.

C.5. Open Houses: Elementary – August 15th, 2017 5:00-6:30 p.m. Intermediate – August 22nd, 2017 5:00 – 6:30 p.m. Middle School – August 24th, 2017 6:00 – 7:30 p.m. High School – August 29th, 2017 5:00 – 6:30 p.m.

C.6. 2017 OSSBA/CCOSA Conference August 25-27, 2017 @ Cox Convention Center

C.7. Legislative Update

C.8. Board Correspondence - Board Member Continuing Ed points report

D. Deputy Superintendent Report

D.1. Construction Report

D.2. HR – Emergency Certified Teachers

D.3. Policies & Procedures

D.4. Building Readiness

D.5. Bronco Alley

E. Board Reports

F. Standing and Financial Resolutions

F.1. Chief Financial Officer Report

F.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

G. Public Participation - The floor is open at this time for any resident(s) of the Mustang Public School District #069 to address the Board of Education on items that pertain to education and/or the operation of the school district. Those residents wishing to address the Board of Education must complete a Request for Public Participation form prior to the scheduled starting time of the regular Board meeting. A response may not be provided at this time. Questions or concerns related to employees of the district will not be permitted at this time. Those are to be referred to the Superintendent at another time.

H. Consent Agenda All the following items, which concern reports and items of a routine nature normally approved at board meetings, will be approved by one vote, unless any board member desires to have a separate vote on any or all of these items. The consent agenda consists of discussion, consideration and action on the following items that the Superintendent recommends be approved.

H.1. Board of Education Minutes:

H.1.a. July 10, 2017 Regular Board Meeting

H.2. Approval of Open Transfer requests to attend MPS for the SY17-18 school year, as listed:

H.3. Use of Facilities:

H.3.a. Optimist Club of Mustang is requesting the use of Horizon Intermediate’s main gym for games for the 17-18 basketball leagues. Requesting the gym Saturdays from 7:30 am until 9:00 pm and Sundays from 12:30 pm - 5:00 pm beginning August 26th 2017 through March 11th 2018. Friday nights beginning November 10th 2017 from 6:00 pm - 9:00 pm and ending on March 11th 2017. Optimist sponsor is Ray Meier.

H.3.b. Optimist Club of Mustang is requesting the use of Canyon Ridge Intermediate’s gymnasium for games for 17-18 basketball leagues. Requesting the gym Friday nights from 6:00 pm - 9:00 pm, Saturdays from 7:30 am - 9:00 pm and Sundays from 12:30 pm - 5:00 pm beginning August 26th and ending March 11h, 2018. Optimist sponsor is Ray Meier.

H.3.c. Optimist Club of Mustang is requesting the use of Trails, Centennial and Prairie View Elementary gymnasiums for practice for 17-18 basketball leagues. Requesting the gyms every Monday, Tuesday, Thursday and Friday beginning November 6th 2017 through March 2nd 2018 from 6:00 pm -9:00 pm. Optimist sponsor is Ray Meier.

H.3.d. Optimist Club of Mustang is requesting the use of Creek and Valley Elementary Gyms for practice for 17-18 basketball leagues. Requesting the gyms every Monday, Tuesday, Thursday and Friday beginning August 14th 2017 through March 2nd 2018 from 6:00 pm - 9:00 pm. Optimist sponsor is Ray Meier.

H.3.e. Optimist Club of Mustang is requesting the use of MMS's and MNMS’s main gymnasiums for games for 17-18 basketball leagues. Requesting the gyms on Saturdays from 8:00 am - 9:00 pm and Sundays from 1:00 - 5:00 pm beginning November 11th 2017 through March 11th 2018. This will be on an as needed basis only for overflow games due to the number of teams involved or rescheduling. Optimist sponsor is Ray Meier

H.3.f. OK Swish Basketball is requesting the use of Horizon’s main & auxiliary gyms, Lakehoma’s gymnasium, Prairie View’s gymnasium and Mustang Elementary’s gymnasium for practices for 17-18 basketball leagues. Requesting the gym every Monday, Tuesday and Thursday from 6:00 pm - 9:00 pm beginning August 1st 2017 through May 25th 2018. OK Swish Basketball sponsor is Brian Fitzgerald.

H.3.g. OK Storm Volleyball Club is requesting the use of MMS’s Gym and Horizon’s Main Gym for their 17-18 volleyball practices. They will need the gyms Monday, Tuesday, Thursday and Friday from 6:00 pm - 9:00 pm beginning October 2nd through May 4th. OK Storm sponsor is Heidi McDaniel.

H.4. Out-of-State or Overnight Travel

H.4.a. Approval for HS Volleyball team and two (2) sponsors to attend tournament on August 24-26, 2017 in Muskogee, OK. Expenses to be paid by Boosters, Athletics and District.

H.4.b. Approval for twenty (20)HS Pom and two (2) sponsors to compete at the DX Americup Championship in Minneapolis, Minnesota, March 1-4, 2018. Expenses to be paid by Boosters.

H.5. Approval of Revisions of Policy and Procedures:

H.5.a. Policy #1015 Board Operational Goals

H.5.b. Policy #1030 School Board Member Qualifications

H.5.c. Policy #1035 Meetings of the Board of Education

H.5.d. Policy #1040 - Membership of the Board of Education

H.5.e. Policy #1045 By-Laws of the Board of Education to be Rescinded

H.5.f. Policy #1050 Unexpired Term Fulfillment of a School Board Member

H.5.g. Policy #1055 Board Member Conflicts of Interest and Nepotism Policy

H.5.h. Policy #1060 Employee Conflicts of Interest

H.5.i. Policy #1065 Board Member Authority

H.5.j. Policy #1075.1 Board Organizational Meeting

H.5.k. Policy #1090 Board Policies

H.5.l. Policy #1096 Section 504/Title IX Student/Parent Grievance Procedures

H.5.m. Policy #1120 Healthy and Fit School Advisory Committee/Safe School Committee

H.5.n. Policy #1125 Government Web Site Information Act

H.5.o. Policy #1155 Use of District Buses and Vans

H.5.p. Policy #2015 Purchasing Authority

H.5.q. Policy #2021 Direct Deposit Policy

H.5.r. Policy #2030.3 Title VIII - The Equal Access Act to be rescinded

H.5.s. Policy #2035 Request for Public Information

H.5.t. Policy #2040 Open Records Act

H.5.u. Policy #AR2040 Public Records Request Form

H.5.v. Policy #2050 Reporting Suspected Child Abuse and/or Neglect

H.5.w. Policy #AR2050 Suspected Child Abuse/Neglect Report Form - Proposed to Rescind

H.5.x. Policy #2060 Tobacco Free Premises

H.5.y. Policy #2130 Internet Acceptable Use and Safety Policy (IAUSP)

H.5.z. Policy #2135 School Equipment

H.5.aa. Policy #2135.1 Equipment Checkout - Proposed to be rescinded.

H.5.ab. Policy #2150 Employment, Assignment and Reassignment of Personnel

H.5.ac. Policy #2152 Substitute Teachers

H.5.ad. Policy #2155 Family and Medical Leave

H.5.ae. Policy #2165 Sexual Harassment

H.5.af. Policy #2200 Food and Meals

H.5.ag. Policy #2220 Code of Conduct for Employees

H.5.ah. Policy #2235 Curriculum Policy

H.5.ai. Policy #3060 Video/Film (Instructional & Non-Instructional)

H.5.aj. Policy #3130 Field Trips

H.5.ak. Policy #5005 Transfer Policy

H.5.al. Policy #5025 Foreign Exchange Student

H.5.am. Policy #5045 Health Services

H.5.an. Policy #5062 Assessments

H.5.ao. Policy #5065 Internet Based Instruction

H.5.ap. Policy #5070 Student Promotion/Retention

H.5.aq. Policy #5071 Grading Policy

H.5.ar. Policy #5075 Graduation

H.5.as. Policy #5080 Discipline

H.6. Renewal of contract with Speech Pathway, LLC to provide educational consultant services of students who present needs in the areas of speech/language impairments for the SY17-18. Expenses paid with Federal Funds.

H.7. Renewal of Revised Support Employee Handbook for the SY17-18.

H.8. Renewal of Revised Student Handbook for SY2017-2018.

H.9. Renewal of McKinney Vento Transportation Agreement for MPS to provide transportation services to homeless children for the SY17-18.

H.10. Renewal of 3rd year of the 5 year contract with Great Plains Coca Cola for the SY17-18.

H.11. Renewal of the 2nd year of the 3 year Vending contract with Imperial Vending for SY17-18.

H.12. Renewal of one year license with Rosetta Stone as an immersion-based language software for English Language Learners for SY17-18. Paid with ELL Federal Funds #572 in the amount of $6,000.00.

H.13. Renewal with Ellevation for SY17-18, in the amount of $5,000.00. This program serves as a administrative and data system for ELL student data. All costs of the service is paid out of Federal Funds #572.

H.14. Renewal of contract with Oklahoma Department of Career and Technology Education for Secondary Career and Technology Education with allocation in the total amount of $105,975.00 for SY17-18.

H.15. Approval of the Title VI Education FY18 Grant in the amount of $198,567.00.

H.16. Approval of Title I Part A FY18 Federal Aid allocation in the amount of $747,292.09.

H.17. Approval of Carl Perkins FY18 Federal Aid Allocation in the amount of $56,040.00.

H.18. Renewal of contract with Jani King for daytime porters at Valley, Trails and Prairie View Elementary for SY17-18.

H.19. Approval of Crossland Change Order #1 on New Intermediate #3 a. 001-ASI#2, Misc concrete revs - $37,536.00 This will be a decrease to the contingency.

H.20. Approval of Crossland Change Order #2 on New Intermediate #3. This will be a decrease to the contingency. a. 001-ASI #2, Misc Steel Revs - $19,151.00

H.21. Approval of Crossland Change Order #3 on New Intermediate #3, this will be a decrease to the contingency in the amount of $20,137.64: a. 001 - BP#4, Addendum #1, added steel - $12,652.00 b. 002 - BP#4, Addendum #1, added fountains and anchor bolts - $7,485.64

H.22. Approval of Crossland Construction Change Order #1 for New Elementary #8. This will be a decrease in the amount of $109,250.00 a. 001 - Soil Remediation - $109,250.00

H.23. Approval of the Crossland Change Order #2 for the New Elementary #8. This will be a decrease to the contingency in the amount of $4,738.00. a. 001 - Soil investigation at west side - $4,738.00

H.24. Approval of Crossland Change Order #3 on the New Elementary #8, this will be a decrease to the contingency in the amount of $22,555.00. a. 001 - Bid package #2 addendum E, Utility revisions - $22,555.00

H.25. Approval of Crossland Change Order #4 on the New Elementary #8, this will be a decrease to the contingency in the amount of $64,500.00. a. 001 - PCO#9004, CKD at West Parking Lot - $64,500.00

H.26. Approval of Crossland Construction Change Order #5 for the following on the New Elementary #8, this will be a decrease to the contingency in the amount of $9,113.50. a. 001 – PCO#9005, Precaset Embeds added in Bid Package #4 Addendum C - $9,113.50 *001 – PCO#9005, Precaset Embeds added in Bid Package #4 Addendum C - $9,113.50 This will be a total decrease to the Construction Contingency

H.27. Approval of Crossland Construction Change Order #6 for the following on the New Elementary #8, this will be a decrease to the contingency in the amount of $8,642.70. a. 001 – PCO#9006, Additional concrete costs from BP#4 - $8,642.70 *001 – PCO#9006, Additional concrete costs from BP#4 - $8,642.70 This will be a total decrease to the Construction Contingency

H.28. Approval of Crossland Construction Change Order #7 for New Elementary #8, this will be an increase to the contingency in the amount of $19,478.00. a. 001 – PCO#9007, Steel changes from BP#4 and ASI #3 – CREDIT $(19,478)

I. Business

I.1. The Board will consider and may vote to approve the adoption of Policy #1032 for Development Opportunities: Board Members

I.2. The Board will consider and may vote to approve the adoption of Board Policy #AR5041.4 Return to Learn Protocol.

I.3. The Board will consider and may vote to approve a new activity account #817 Student Nutrition Accounts Assistance. Receipts: Donations, money transfers from balances left on old child nutrition accounts. Disbursements: Account to be used to assist students and parents who qualify to pay off child nutrition account balances.

I.4. The Board will consider and may vote to approve the Bronco Club 17-18 Parent Handbook.

I.5. The Board will consider and may vote to approve the declaration of surplus of the following land: Legal Description: A strip, piece of parcel of land lying in part of the W1/2 SW 1/4 SE 1/4 of Section 3, T11N, R5WIM, in Canadian County, Oklahoma, said parcel of land being described by metes and bounds as follows: Beginning at the SW corner of said W1/2 SW 1/4 SE1/4, thence N 0007'12" W along the West line of said W1/2 SW 1/4 SE1/4 a distance of 75.01 feet, thence S 7620'35" E a distance of 111.58 feet to a point on the present North right of way of SW 15th Street, thence S 00 42'35" W a distance of 50.00 feet to a point on the South line of said W1/2 SW 1/4 SE 1/4, thence N 89 17'25" W along said South line a distance of 107.65 feet, to the point of beginning.

I.6. The Board will consider and may vote to approve the contract for the sale of real estate to Oklahoma Turnpike Authority in the amount of $4,150.00. Legal Description: A strip, piece of parcel of land lying in part of the W1/2 SW 1/4 SE 1/4 of Section 3, T11N, R5WIM, in Canadian County, Oklahoma, said parcel of land being described by metes and bounds as follows: Beginning at the SW corner of said W1/2 SW 1/4 SE1/4, thence N 0007'12" W along the West line of said W1/2 SW 1/4 SE1/4 a distance of 75.01 feet, thence S 7620'35" E a distance of 111.58 feet to a point on the present North right of way of SW 15th Street, thence S 00 42'35" W a distance of 50.00 feet to a point on the South line of said W1/2 SW 1/4 SE 1/4, thence N 89 17'25" W along said South line a distance of 107.65 feet, to the point of beginning. Containing 0.03 acres, more or less, of new right of way, the remaining area included in the above description being right of way occupied by SW 25th Street, together with

I.7. The Board will consider and may vote to approve the following bids for Intermediate #3: a. Site Concrete & Paving to Conley Paving in the amount of $874,500.00. b. Masonry & Cast Stone to CIA Masonry in the amount of $645,000.00. c. Architectural Millwork to FADCO in the amount of $527,620.00. d. Waterproofing & Joint Sealants to Sooner Waterproofing in the amount of $27,471.00. e. Roofing & Metal Wall Panels Systems to Oklahoma Roofing in the amount of $1,023,718.00. f. Door Assemblies to Scovil and Sides in the amount of $298,990.00. g. Aluminum & Glazing to Pal's Glass Service in the amount of $253,000.00. h. Overhead Coiling Door to Overhead Door Company of OKC in the amount of $29,000.00. i. Gypsum Board Assemblies & Ceiling Systems to Timberlake Interiors in the amount of $958,5454.00 j. Athletic Flooring to Performance Surfaces in the amount of $56,332.00. k. Food Service Equipment to Oswalt in the amount of $529,000.00. l. Athletic Equipment to RJ

I.8. The Board will consider and may vote to approve the following design and development for the following projects: a. Elementary #8 b. Intermediate #3 c. CRI Band Room d. Transportation Facility

J. New Business:

K. Executive Session The Board of Education will consider and may vote to convene in Executive Session.

K.1. Oklahoma Statutes Title 25, § Section 307(B)(1): Discuss employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee.

K.1.a. Schedule "A"

K.1.b. Schedule "B"

K.2. Oklahoma Statutes § Title 25, 307 (B)(2): Discussing negotiations concerning employees and representatives of employee groups.

L. Acknowledge Return to Open Session

M. Statement of Executive Session Minutes by Board Clerk

N. Vote to approve or not approve the Superintendent's Recommendation concerning employment as listed on Schedule "A".

O. Vote to approve or not approve the Superintendent recommendation concerning employment as listed on Schedule "B".

P. Vote to approve or not approve the Agreement between MEA and Mustang Board of Education for Teacher Contract for SY17-18.

Q. Vote to approve or not approve the salary schedules for the SY17-18

R. Adjournment.