May 9, 2016 at 6:00 PM - Board of Education Regular Meeting

A. Flag Salute

B. Roll Call (may be silent)

C. Superintendent's Report

C.1. Citizens of Character - Integrity

C.2. Above and Beyond - Audrey Rader

C.3. Coffee Cart Students - Brady Birdwell, Brock Massie, Kaci Richardson and Shelbie Woods

C.4. 2016 Dean’s List International Award Winner (FIRST) Tech Challenge - For Inspiration and Recognition of Science and Technology – David Sargent

C.5. Mustang Prevention and Coalition Team (MPACT) - Senior Student Ambassadors Madison Morrow - President, Kyle Dalton and Sammy Whitey

C.6. 2016 Relay for Life - Sarah Kellogg - Chair, Kiante Miles - Chair and Halle Hannon - Co-Chair

C.7. Industrial Art Awards Summary

C.8. MPS Band Contest Season

C.9. MPS Vocal Contest Season

C.10. FFA Program Awards Summary

C.11. Turnpike Update

C.12. STEM Community Award

C.13. Special Olympics Pep Rally - Tuesday, May 10th at HS gym @ 6:30 p.m. Special Olympics in Stillwater - May 11-13th in Stillwater, Oklahoma

C.14. 2016 Graduation - Friday, May 20th at Lloyd Noble at 7:00 p.m.

C.15. Legislative Update

C.16. Board Correspondence

D. Deputy Superintendent Report

D.1. Long Range Planning Report

E. Board Reports

F. Standing and Financial Resolutions

F.1. Chief Financial Officer Report

F.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

G. Public Participation

H. Consent Agenda

H.1. Board of Education Minutes:

H.1.a. April 11, 2016 Regular Board Meeting

H.2. Acceptance of Donation:

H.2.a. Donation from Homeland Stores/Dollars for Schools to Mustang Elementary Activity Account #810 to purchase supplies in the amount of $715.98.

H.2.b. Donation from Santiago-Brennan's McDonalds to Mustang Trails Elementary #870 as reimbursement for purpose of instructional materials in the amount of $776.52.

H.2.c. Donation from Imperial Vending to Mustang Leadership program per contract in the amount of $2,500.00, for Activity Account #900.

H.2.d. Donation from Centennial PTA to Centennial Activity Account #950 to be used for technology instructional programs in the amount of $2,600.00.

H.2.e. Donation from Trails PTA to Mustang Trails Media #873 for reimbursement of $3,300.00 for purchasing Chrome Books for 3rd and 4th grade classroom use.

H.3. Transfer of Funds:

H.3.a. Transfer from Trails Activity Acct #870 to Administration Activity Account #939 for reimbursement of retirement bells in the amount of $53.36.

H.3.b. Transfer from MNMS Activity Account #847 to Administration Activity Account #939 for reimbursement for retirement bells in the amount of $53.36.

H.3.c. Transfer from Transportation Activity Fund #878 to Administration Activity Fund #939 for reimbursement of retirement bells in the amount of $53.36.

H.3.d. Transfer from Lakehoma Activity Acct #931 to Administration Activity Acct #939 for reimbursement of retirement bell in the amount of $53.36.

H.3.e. Transfer from Prairie View Elementary Activity Acct #919 to Administration Activity Acct #939 for reimbursement for retirement bells in the amount of $53.36.

H.3.f. Transfer from Horizon Staff Activity Account #979 to Administration Activity Acct #939 for reimbursement of retirement bells in the amount of $106.72.

H.3.g. Transfer from Centennial Activity Acct #950 to MHS Band #180 for donation of $100.00 for appearance of drumline at testing assembly.

H.3.h. Transfer from Canyon Ridge Intermediate Staff Activity Acct #905 to Administration Activity Acct #939 for reimbursement of retirement bells in the amount of $106.72.

H.3.i. Transfer from HS Activity Account #818 to Administration Activity Account #939 for reimbursement for retirement bells in the amount of $160.08.

H.3.j. Transfer from Centennial Activity Acct #950 to Administration Staff Activity Acct #939 for reimbursement of retirement bells in the amount of $160.08.

H.3.k. Transfer from Prairie View Activity Acct #919 to Administration Activity Acct #939 for reimbursement on Eureka Water in the amount of $201.25.

H.3.l. Transfer from Athletic Activity Account #927 to HS Video Club Activity Account #961 for taping for football in the amount of $1,500.00.

H.4. Approval of Revisions of Policy and Procedures:

H.4.a. Policy #5145 - Wellness Policy

H.5. Use of Facilities:

H.5.a. OK Swish Basketball (Robert Foreman) requesting the use of Valley, Lakehoma and Horizon’s gyms for summer practices beginning May 26th through August 10, 2016 from 6:00 – 9:00 p.m. on Mon, Tuesday and Thursday evenings.

H.5.b. Oklahoma Select (Terry Long) is requesting the use of Prairie View’s gym for spring and summer practices. The dates requested begin May 10th and end August 10th from 6:00 pm until 7:30 pm every Monday, Tuesday and Thursday nights.

H.6. Approval of the open transfer requests to attend Mustang Public Schools for the SY2016-2017.

H.7. Out-of-State or Overnight Travel:

H.7.a. Approval for MHS girls golf team to travel to Broken Arrow, OK to play in State Golf tournament on May 3-5th, 2016. Estimated costs to district $210.00.

H.7.b. Approval for four (4) administrators, Deputy Superintendent Charles Bradley, Tracy Skinner, Nancy McKay and Stacy Edwards to travel to Austin, TX for the RTM K-12 Innovation Forum on May 15-17th, 2016. Conference is by invite only and registration, lodging and meals are paid for by conference. Travel expenses paid by Activity Fund #900.

H.7.c. Approval for HS FFA teacher Danny Griffin to travel to Red Oak, Iowa in May or June to purchase show lambs for the FFA program, utilizing the FFA Ag truck, all other expenses would be paid from the FFA 412 budget.

H.7.d. Approval for thirty-two (32) HS Cheer Squad and two (2) sponsors to travel to OSU campus to the NCA Cheer Speed Camp on June 2-June 4, 2016. Expenses paid by Booster Club.

H.7.e. Approval for thirty three (33) freshman and varsity pom squad members and two (2) sponsors attend the OU Spirit Camp from May 31-June 3, in Norman, OK. Expenses paid by Booster Club.

H.7.f. Approval for fifteen (15) MNMS cheerleaders and one (1) sponsor to attend NCA Cheer Camp at OU, on June 3-6, 2016. Expenses paid by Booster Club.

H.7.g. Approval for fourteen (14) MMS cheerleaders and two (2) sponsors to attend NCA Cheer Camp at OU, on June 3-6, 2016. Expenses paid by Booster Club.

H.7.h. Approval for ten (10) HS Girls Varsity Basketball team members and three (3) coaches to participate in University of Tulsa Team Camp in June 11-12, 2016. Expenses paid by Booster Club.

H.7.i. Approval for varsity softball team and sponsors to travel to Erie, Colorado for Tournament of Champions on September 2-4, 2016. Expenses paid by Booster Club.

H.8. Approval of Lauren Sanders statutory waiver/deregulation application to assume the Library Media Specialist position at Centennial Elementary for SY16-17 giving her one additional year to complete requirements for certification.

H.9. Approval of Surplus:

H.9.a. List of Media Books to be sold at used book sale, others will be donated or discarded.

H.10. Approval of change order #16 MPS Event Center with Timberlake: a. Add VE (Value Engineering)of bus lane to asphalt back to concrete - $5,500.00. This will be taken from the VE, once the change order is approved, you will see the VE adjustment on the pay application.

H.11. Approval of change order #17 MPS Event Center with Timberlake. This will be added to the contingency in the amount of $2,419.36: a. PCO 130 – Graphic wall covering - $2,180.64 b. PCO 129 – Deduct for graphic wall covering – CREDIT <3,500> c. PCO 115 – ASI71 – Deletion of cash drawers in ticket booth – CREDIT <1,100>

H.12. Approval of renewal with update of software lease agreement with Municipal Accounting Systems, Inc. for the SY16-17 in the amount of $28,034.90

H.13. Approval of the Supplemental Appropriations: a. General Fund in the amount of $501,351.48 b. Building Fund in the amount of $34,092.25 c. Child Nutrition in the amount of $39,762.63

H.14. Approval of the application for Temporary Appropriations: a. General Fund - $59,161,174.83 b. Building Fund - $2,335,698.24 c. Child Nutrition Fund - $3,644,625.27

I. Business

I.1. The Board will consider and may vote to approve contract with Oklahoma City providing one (1) temporary and (1) one permanent easement on land adjoining district property.

I.2. The Board will consider and may vote to approve awarding the $12,780,000.00 General Obligation Combined Purpose Bonds, Series 2016 to lowest and best bidder.

I.3. The Board will consider and may vote to approve the Resolution providing for the issuance of $12,780,000 General Obligation Combined Purpose Bonds, Series 2016 by Independent School District Number 69 of Canadian County, Oklahoma, authorized at an election duly called and held for such purpose: designating bonds for certain provisions of the Internal Revenue Code; deeming preliminary official statement “Final” for the purposes of SEC Rule 15(c)2-12; affirming the school district’s intention to assist underwriters in complying with SEC Rule 15(c)2-12(b)(5); prescribing form of bonds; providing for registration thereof; providing levy of an annual tax for the payment of principal and interest on the same; and fixing other details of the issue.

I.4. The Board will consider and may vote to approve the contract from Convergint Technologies to perform fire panel inspections, fire extinguisher inspections and fire sprinkler inspections district wide for the SY16-17 in the amount of $19,465.00.

I.5. The Board will consider and may vote to approve a new activity sub account #988 for BroncoClub.

J. New Business:

K. Executive Session The Board of Education will consider and may vote to convene in Executive Session.

K.1. Oklahoma Statutes Title 25, § Section 307(B)(1): Discuss employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee.

K.1.a. Schedule "A"

K.1.b. Schedule "B"

K.2. Oklahoma Statutes Title 25, § Section 307 (B) (2): Discussing negotiations concerning employees and representatives of employee groups.

L. Acknowledge Return to Open Session

M. Statement of Executive Session Minutes by Board Clerk

N. Vote to approve or not approve the Superintendent's Recommendation concerning employment as listed on Schedule "A".

O. Vote to approve or not approve the Superintendent recommendation concerning employment as listed on Schedule "B".

P. Adjournment.