July 16, 2018 at 6:00 PM - Mustang Board of Education Regular Meeting

A. Flag Salute

B. Roll Call (may be silent)

C. Superintendent's Report

C.1. Special Board Meeting - Tuesday, July 24th @ 5:30 p.m. at Canyon Ridge Intermediate.

C.2. Back to School Kick-off Celebration - Monday, August 13th at 7:15 a.m. at HS Commons.

C.3. CCOSA/OSSBA Education Leadership Conference - August 24-26, 2018 at Cox Convention Center.

C.4. MPS Athletic Inaugural Hall of Fame Banquet - Saturday, August 25, 2018 at Event Center at 6:00 p.m.

C.5. Construction Update

C.6. HVAC Update

C.7. Board Correspondence

D. Board Reports

E. Standing and Financial Resolutions

E.1. Chief Financial Officer Report

E.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

F. Public Participation

G. Consent Agenda

G.1. Board of Education Minutes

G.1.a. June 11th, 2018 Regular

G.1.b. June 18, 2018 Special

G.2. Transfer of Funds

G.2.a. Transfer from Transportation Activity Account #878 to Admin Activity Account #939 in the amount of $106.72 for reimbursement for retirement bells.

G.2.b. Transfer from Leadership Activity Account #820 to Athletics Activity Account #803 in the amount of $350.00 for sponsorship of 1 table (ten seats) for board members and admin for the Athletic Hall of Fame Banquet on August 25, 2018.

G.2.c. Transfer from Trails Activity Account #870 to Riverwood Activity #819 in the amount of $3,436.56 for start up account to represent percentage of students from Trails transferring to Riverwood.

G.3. Out of State or Overnight Travel

G.3.a. Approval for the following four (4) teachers to attend the 2018 National Energy Conference for Educators in Galveston, TX on July 8-12, 2018. Trip is sponsored by OG&E/Clearesults.

G.3.b. Approval for Paula Balch, personnel specialist to attend Frontline Time and Attendance (time-clock) conference in Dallas, TX on July 17-19, 2018. Expenses paid with HR budget.

G.3.c. Approval for three (3) Creek teachers, Terri Story, Jaquita Martin and Savannah King to attend the Early Childhood Conference in Grapevine, TX on July 25-27th, 2018. Expenses paid by Title 1 (511) program.

G.3.d. Approval for Bronco Club Director, Kris Green to attend the Early Childhood Conference, July 25-27, 2018 in Grapevine, TX. Expenses paid by Bronco Club (988) program.

G.4. Revision of policy and procedures:

G.4.a. Policy #1096 Section 504/Title IX Student/Parent Grievance Procedures

G.5. Approval of Open Transfer requests to attend MPS for the SY18-19 school year, as listed:

G.6. Approval of Bronco Club Parent Handbook for SY2018-2019.

G.7. Approval of OG&E Easement for the new middle school athletic facilities.

G.8. Renewal and Ratification of Agreements/Contracts for Fiscal Year 2018-2019.

G.8.a. Renewal of one year annual service for Stratus Audio Inc. to serve as district translation service for employee/school/parent communication. Minimum $50 per month, paid with general funds.

G.8.b. Renewal of agreement with the State of Oklahoma Department of Rehabilitation Services for Transition Work Adjustment Training Program. Paid with federal funds.

G.8.c. Renewal of agreement with Ellevation to serve as administrative and data system for ELL student data from October 2018-June 2019. All costs of the service will be paid with ELL 572 funds in the amount of $3,750.00.

G.8.d. Renewal of contract with Speech Pathway, LLC to provide educational consultant services of students who present needs in the area of speech/language impairments. Expenses paid out of Federal Funds.

G.8.e. Renewal of agreement with Oklahoma Family Counseling in the amount of $100,000.00 to provide services for up to 24 students in grades 1-8 for Bronco Academy. Expenses paid out of general funds.

G.8.f. Renewal of agreement with Mustang Treatment Center (MTC) to provide two (2) FTE certified teachers for educational instruction as required by OSDE and MPS for residents at MTC.

G.8.g. Renewal of contract with SmartEdTech Platforms Solutions for application management system and activity bundle for a maximum of 100 active student profiles. Paid with federal funds.

G.8.h. Renewal of contract with Putnam City Public Schools for an IEP service agreement for PCPS to serve students who are identified as deaf. Paid with federal funds.

G.8.i. Renewal of service agreement with ImageNet Consulting, LLC that provides annual software support and replacement of specific hardware and systems to maintain our special education records database in the amount of $1,463.98. Expenses paid with federal funds.

G.8.j. Renewal of contract with Oklahoma Family Counseling Services to provide a variety of counseling services and PASS-B (Promoting Appropriate School and Social Behaviors) services kindergarten through 12th graders in the amount of $86,248.00, expenses are paid as a three way split between general budget/special education and alternative education budget.

G.8.k. Renewal of agreement with Duncan's Exterminating for general pest and rodent control for 14 cafeterias and food service warehouse in the amount of $455.00 per month.

G.8.l. Renewal of agreement with Massco Co. for products, chemical company for 14 district kitchens in the amount of $30,000.00.

G.9. Approval of the following Child Nutrition bids as follows:

G.9.a. Prime Vendor bid to Ben E Keith in the amount of $1,285,191.67.

G.9.b. Produce bid to Buddy's Produce in the amount of $92,585.50.

G.9.c. Bread bid to Bimbo Bakeries in the amount of $24,258.00.

G.9.d. Dairy Bid to Hiland Dairy in the amount of $336,930.50.

G.10. Awarding of bid for New Middle School #3 presented by Crossland Construction: Sod Detention Pond to Precure in the amount of $30,800.00.

G.11. Approval of the following Crossland Change Orders on the HS Tennis Complex. This will be a total decrease to the construction contingency in the amount of $3,743,26.

G.11.a. CO#6 - Add Valve at SE corner - $1,643.26

G.11.b. CO#7 - Add Dowels to PT Slab - $2,100.00.

G.12. Approval of the following Crossland Change Orders on Intermediate #3/Meadow Brook. This will be a total decrease to the contingency in the amount of $107,751.98.

G.12.a. CO#40 - ASI#13 - Approaches and Weirs - $71,392.00

G.12.b. CO#64 - ASI#16 and #17 - Plumbing - $3,722.40

G.12.c. CO#65 - ASI#16 and #17 - HVAC - $10,348.80.

G.12.d. CO#66 - ASI#16 and #17 - Electrical - $9,328.80

G.12.e. CO#67 - Add Mixing Valves - $1,320.00.

G.12.f. CO#68 - ASI#17 Millwork - $5,550.04

G.12.g. CO#69 - Wall Pads on South Gym Wall - $970.00

G.12.h. CO#70 - Atmospheric Vacuum Breakers - $965.50

G.12.i. CO#71 - Remove Rye - CREDIT ($6,720.00).

G.12.j. CH#72 - Inspector Changes - $1,744.44.

G.12.k. CO#74 - RFC#10, Canopies Red - $600.00.

G.12.l. CO#75 - RFT#09, ASI#17 Paint - $1,595.00

G.12.m. CO#76 - Red at Classrooms - $6,935.00

G.13. Approval of the following Crossland change orders on the New Elementary #8/Riverwood: This will be a total decrease to the contingency in the amount of $211,694.45.

G.13.a. CO#60 - Install new Kitchen KEH-3 - $10,819.20

G.13.b. CO#61 - Provide water & install P-11B and p-8c - $4,057.87

G.13.c. CO#62 - Life Skills Room Added appliances - $16,043.32

G.13.d. CO#63 - Demo and replace drywall in Life Skills Room 101A - $867.00

G.13.e. CO#64 - Repair drywall & repaint affected areas - $1,256.35

G.13.f. CO#65 - Life Skills, PCO#9065 - $4,180.00

G.13.g. CO#66 - Ceiling Tile credit - CREDIT ($3,458.00)

G.13.h. CO#67 - Sidewalk ramp/curb and gutter - $5,386.00

G.13.i. CO#68 - Mech. Observation credit - ($2,246.80)

G.13.j. CO#69 - PD permit work - $183,519.51

G.13.k. CO#70 PD permit work - CREDIT ($8,730.00)

G.14. Approval of the following Crossland change orders on the new Transportation/warehouse: This will be an increase to the contingency in the amount of $10,755.00.

G.14.a. CO#13 - Southwest Drywall - Framing and Plywood - $3,800.00

G.14.b. CO#14 - Paint VE - Wiljo Interiors - CREDIT ($14,555.00)

G.15. Approval of the following Crossland change orders on the HS Soccer improvements: This will be a total decrease to the contingency in the amount of $660.31.

G.15.a. CO#12 - Addition of Aluminum Storefront which was not bid - $2,729.00

G.15.b. CO#13 - Total Demo, site demolition done by other - CREDIT ($6,242.00)

G.15.c. CO#14 - G&P Utilities, City Meter per RFI002 - $1,400.00.

G.15.d. CO#15 - G&P (Plumbing) Relocate RR Hosebibbs - $2,172,23.

G.15.e. CO#18 - Baker Bros. Light fixtures per RFI#013 - $601.08.

G.16. Approval of the following Crossland change orders on the New Middle School #3. This will be a total decrease to the contingency in the amount of $226,668.55.

G.16.a. CO#1 - ASI#4 - Storm sewer and public water changes - $24,532.12

G.16.b. CO#2 - ASI#4 - 8' Fireflow meter vault deduct - CREDIT ($54,728.91)

G.16.c. CO#3 - ASI#4 - 6' Fireflow Meter Vault deduct - CREDIT ($35,198.32)

G.16.d. CO#4 - ASI#4 - Concrete Sidewalk - $26,100.00

G.16.e. CO#5 - ASI#4 - Install new kitchen KH-6 - $12,621.25

G.16.f. CO#6 - ASI#4 - Electrical & Fire Alarm System - $3,050.00

G.16.g. CO#8 - ASI#2 - Steel Modifications - $825.00

G.16.h. CO#9 - ASI#4 - Removed Millwork - CREDIT ($2,970.00)

G.16.i. CO#10 - Wet cure SOG & SOD - $24,859.43

G.16.j. CO#11 - Kight Partner, Soil Stabilization for West Access Road - $138,900.00

G.16.k. CO#12 - Kight Partner, Soil Stabilization for Building Pad - $87,378.00

G.16.l. CO#14 - 001 PCO#9014, CEI, Sump Hole & Rock - $3,699.98

G.16.m. CO#15 - 002 PCO#9015, Sportscon, Electric Heights Adjuster - CREDIT ($2,400.00)

G.17. Approval of the following Crossland change orders on the CRI band room addition. This will be a total decrease to the contingency in the amount of $832.96.

G.17.a. CO #1- Construction Manager Fee Adjustment, return unused funds from construction contingency - CREDIT ($2,900.19)

G.17.b. CO#3 - Concrete per RFI 19 - $216.75 Electrical per RFI 31R - $418.00 Paint per ASI #2 - $150.00 Concrete per ASI #2 - $714.76

G.17.c. CO#4 - *Ceiling rework for projector screen- $310.00 *Electrical for projector screen relocated- $300.00 *Scissorlift for projector screen - $673.64 *Exit light restocking fee - $100.00 *U-channel for jambs - $850.00

G.18. Approval of the Crossland Change Order #2 on the New HS Science Academy: This will be a total increase to the construction contingency in the amount of $(4,299.00).

G.18.a. CO#2 - VE Floor Boxes - KL Bradley - CREDIT ($4,299.00)

H. Business

H.1. The Board will consider and may vote to approve the agreement with Medley Material Handling for the maintenance for all district forklifts, sky lifts for the SY18-19. Renewable annually in the amount of $812.50 per quarter.

H.2. The Board will consider and may vote to approve the resignation of MPS Board member Dr. Jim Davis effective June 18, 2018 for Seat 1 and declaring the seat vacant.

I. New Business

J. Executive Session: The Board of Education will consider and may vote to convene in Executive Session.

J.1. Proposed executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee. 25 O.S. Section 307(B)(1).

J.1.a. Schedule 'A'

J.1.b. Schedule 'B'

J.1.c. Interim Superintendent Contract

J.2. Proposed executive session to discuss the purchase or appraisal of real property. 25 O.S. Section 307(B)(3).

K. Acknowledge Return to Open Session

L. Vote to approve or not approve the Superintendent's Recommendation concerning employment as listed on Schedule "A".

M. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "B".

N. Vote to approve the purchase of 1024 S Snyder Drive, Mustang, OK in the amount of $86,000.00.

O. Vote to approve or not approve the Interim Superintendent contract.

P. Vote to approve or not approve the resignation of board member Chad Fulton, Board Seat #5 and declaring the seat vacant effective July 31, 2018.

Q. Adjournment