June 8, 2020 at 6:00 PM - Mustang Board of Education Special Meeting
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A. Call to Order and Roll Call (may be silent)
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B. Superintendent's Report
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B.1. Graduation
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B.2. Discussion of the beginning of the 2020-2021 school year.
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C. Assistant Superintendent's Reports
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C.1. Summer Activities - Ryan McKinney, Assistant Superintendent of Secondary Education and Robert Foreman, Director of Athletics
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C.2. Learning Management System - Stacy Edwards, Assistant Superintendent of Elementary Education and Ryan McKinney, Assistant Superintendent of Secondary Education
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C.3. Construction Updates - Jason Pittenger, Assistant Superintendent of Operations
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C.4. Summer Meal Services - Tammy Bales, Director of Child Nutrition and Jason Pittenger, Assistant Superintendent of Operations
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D. Board Reports
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E. Standing and Financial Resolutions
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E.1. Chief Financial Officer Report
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E.1.a. Vote to approve or not approve the Schedule of Encumbrance and Monthly Reports:
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F. Consent Agenda
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F.1. Board of Education Minutes
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F.1.a. May 11, 2020 - Special Virtual Meeting
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F.2. Donations
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F.2.a. Horizon Intermediate PTSO to donate to Horizon's counselors to assist in purchasing therapeutic games/toys in the amount of $781.00.
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F.3. Transfer of Funds
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F.3.a. Transfer of funds from Prairie View Activity Account #919 to Activity Account #900 in the amount of $185.75 for reimbursement of Eureka.
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F.3.b. Transfer of funds from MHS Activity Account #818 to Activity Account #900 for Eureka reimbursement in the amount of $155.65.
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F.3.c. Transfer of funds from Mustang Elementary Activity Account #810 to Activity Account #900 for Eureka reimbursement in the amount of $106.40.
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F.3.d. Transfer of funds from Horizon Activity Account #980 to Riverwood Activity Account #819.822 in the amount of $7.50, to Meadow Brook Activity Account #867.822 in the amount of $7.50 and to Valley Activity Account #869 in the amount of $15.00.
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F.4. Approval of open transfer requests to attend Mustang Public Schools
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F.5. Renewal and Ratification of Agreements/Contract for the Fiscal Year 2020-2021
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F.5.a. Approval of the contract with Edgenuity, Inc.
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F.5.b. Renewal of the contract with GradeCam, LLC.
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F.5.c. Approval of the contract with Riverside Insights for the CogAT and Iowa tests
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F.5.d. Renewal of the contract with USA Test Prep.
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F.5.e. Renewal of contract with Big Five Community Services, Inc.
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F.5.f. Renewal of contract with the State of Oklahoma Department of Rehabilitation Services.
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F.5.g. Renewal of contract with Youth & Family Services, Inc.
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F.5.h. Approval for Server/SAN Infrastructure Upgrade with Eagle Technologies for a replacement of our Production Site Virtual Server Host, SAN Storage, Management Switches as well as our DR site Virtual Server Host, SAN Storage, Management Switches. The funding for this project is a 5 year lease from Dell Financial Services LLC.
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F.5.i. Approval for a service agreement with Lifetouch for the following sites:
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F.5.i.1. Horizon Intermediate - pictures
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F.5.i.2. Creek Elementary - pictures and yearbook
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F.5.i.3. Centennial Elementary - pictures
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F.5.j. Approval of the contract with Renaissance/STAR 360 for Accelerated Reader & Math.
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F.5.k. Approval of the following contracts/agreements for operations:
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F.5.k.1. Smith Power Systems - annual preventive maintenance on all generators throughout the district.
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F.5.k.2. Procall Pest Solutions - exterminating services
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F.5.k.3. Stryker Integrated Solutions, LLC - to perform district wide inspections on fire panels, fire extinguishers, vent hoods, and fire sprinklers.
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F.5.k.4. Stryker Integrated Solutions - district wide monitoring fire/security alarms
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F.5.k.5. Schindler Elevator Corporation - prevention maintenance for all district elevators
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F.5.k.6. Aqua Solutions - water treatment for all cooling towers throughout the district
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F.5.k.7. Southwest Cleaning Services - custodial services
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F.5.k.8. Clearwater Enterprises, LLC. - 3rd party natural gas supplier
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F.5.l. Approval of the Resident Artist agreement with Mrs. Stacy-Shuan Perkins for the project An Art & Poetry ROMP. Mustang Education Center (MEC) is collaborating with the Oklahoma Arts Council who is facilitating the Grant Program.
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F.5.m. Approval of the renewal with Oklahoma Schools Insurance Group (OSIG).
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F.5.n. Approval of the renewal with Commercial Risk Group as Mustang Public Schools' Insurance Brokerage and Consultation.
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F.5.o. Approval of the following contracts with OSSBA:
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F.5.o.1. Membership
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F.5.o.2. Policy Services
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F.5.o.3. Assemble Paperless Meeting
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F.5.o.4. Management Employee Service
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F.5.o.5. Superintendent's Evaluation
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F.5.p. Renewal of contracts for the following educational consultant services paid through Federal Funds for students who present needs in the specified areas:
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F.5.p.1. Speech - Jenni Hunt - Westmoreland Therapies, LLC
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F.5.p.2. Visual Consultant Services - Visual Senses
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F.5.p.3. Hearing Consultant Services - Lesa Carter
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F.5.p.4. Assistive Technology Evaluations - OATECA
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F.5.p.5. Psycho-Educational Assessments - Educational Diagnostic Testing Services, LLC
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F.6. Revisions of Policies and Procedures
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F.6.a. Policy #2030B - Use of Facility Rental Fees - increase fee $5.00 per location
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F.7. Surplus
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F.7.a. Approval to surplus the following items:
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F.7.a.1. Camble Hausfeld Air Compressor
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F.7.a.2. Portable cable air compressor
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F.7.a.3. Yamaha Gas Generator
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F.8. Approval of the following individuals as members of the Administrative Negotiating Team to be held with the Mustang Education Association for the 2020-2021 school year:
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F.9. Approval of easement agreement with OG&E for facilities powering the Performing Arts Center.
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F.10. Approval of the 2020-2021Temporary Appropriated Budget for General Funds ($90,611,230.93), Building Funds ($3,000,580.33) and Child Nutrition Funds ($4,078,519.93).
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F.11. Approval of the following change orders from Crossland Construction on the MHS Performing Arts Center:
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F.11.a. CO #9078 - MAC Systems - cost to provide labor and material to modify the routing and core locations of two sprinkler lines that have been already fabricated - $1,445.00.
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F.11.b. CO #9079 - OK Roofing - Cost to provide and install mastic sealant and peel and stick flexible flashing over joint at base of wall at paving per RFI 108 - $1,615.00.
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F.11.c. CO #9080 - Baker Brother Electric - Cost to increase the size of the stage rigging feeder from 50amp to 75amp - $808.56
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F.11.d. CO #9081 - Felix Thomson - Cost to provide hardware for the Proscenium Panels - $9,324.00
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F.11.e. CO #9082 - Marcums Nursery - Provides a net credit with changes made between ASI 01 and RFI 31 and adding sod to necessary areas that are not called out in ASI 01 or RFI 31 or in the original plans - Credit ($1,715.50)
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F.11.f. CO # 9083 - Baker Brothers Electric - Cost to provide and install two additional exit light fixtures in area D - $770.00
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F.12. Approval of the following change orders from Crossland Construction for the MHS Commons and Addition:
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F.12.a. CO #0017 - Specialty Sales - Cost to furnish and install the attic access ladder - $2,650.00
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F.12.b. CO #0018 - Grooms and Pollard Utilities - Includes material cost added per RFI 021. RFI021 was to confirm what concrete curb thru drains were to be installed- $304.37
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F.13. Approval of the following change orders from Crossland Construction for the MHS Practice Field and Field House Expansion:
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F.13.a. CO #14 - Bishop Construction - Cost is to stabilize the North half side of the practice field - $34,734.00
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F.13.b. CO #15 - Baker Brothers Electric - Credit for changing the new electrical service panel to 400amp feed across the existing building to new building - Credit ($6,540.00)
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F.13.c. Co #17 - P&L Fire - Existing fire suppression system is not adequate to supply the addition of the new building - $1,936.00
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G. Business
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G.1. Approval of the contract from Canvas by Instructure as the 2020-2021 Learning Management System for grades 2nd thru 12th.
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H. Executive Session: The Board of Education will consider and may vote to convene into Executive.
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H.1. Proposed executive session to conduct on-going evaluation of the superintendent. 25 O.S. Section 307(B)(1).
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H.2. Proposed executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee. 25 O.S. Section 307 (B)(1).
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H.2.a. Schedule A
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H.2.b. Schedule B
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H.3. Proposed executive session to discuss negotiations concerning Mustang Education Association. 25 O.S. Section 307(B)(2).
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I. Acknowledge Return to Open Session
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J. Statement of Executive Session minutes by Board Clerk
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K. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "A".
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L. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "B".
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M. Adjournment
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