May 11, 2020 at 6:00 PM - Mustang Board of Education Special Meeting

A. Call to Order and Roll Call (may be silent)

B. Superintendent's Report

B.1. Continuous Learning Plan

B.2. 2020 Graduation

B.3. 2021 Graduation

B.4. Summer Child Nutrition Plan

B.5. FY21 Fiscal Outlook

C. Board Reports

D. Standing and Financial Resolutions

D.1. Chief Financial Officer Report

D.1.a. Vote to approve or not approve the Schedule of Encumbrance and Monthly Reports:

E. Consent Agenda

E.1. Board of Education Minutes

E.1.a. April 13, 2020 - Special Virtual Meeting

E.2. Renewal and Ratification of Agreements/Contracts for the Fiscal Year 2020-2021

E.2.a. Approval of the agreement with the State of Oklahoma Department of Rehabilitation Services for their Transition Work Adjustment Training Program. There is no cost to the school district.

E.2.b. Approval of the annual financial Wengage Software Service agreement for the Fiscal Year 2020-2021with Municipal Accounting Service.

E.3. Approval of the following change orders from Crossland Construction on the MHS Performing Arts Center:

E.3.a. CO #9068 - Downtown Glass - cost to provide and install two (2) sets of Rockwood locking ladder pulls and BTS 80 floor closures for doors. Includes equipment and labor for floor closer notch out - $9,222.00

E.3.b. CO #9071 - SW Drywall - Deduct cost to remove the corner guards from SW scope of work - Credit ($1,500.00)

E.3.c. CO #9072 - Kitchen Allowance - Difference in kitchen allowance. The kitchen allowance will be used to get a freezer, refrigerator, and two (2) stainless steel tables. Amount of the three (3) items is $9,958.00. The kitchen allowance in the project is 7,500.00. - a difference of $2,458.00

E.3.d. CO #9073 - Shawnee Fabricators - Cost to supply and install new plates and modify existing area per RF177 - $3,267.00

E.3.e. CO #9074 - Baker Bros. Electric - Cost to provide and install cameras stub-ups to nearest accessible ceiling space per owner request - $6,044.65

E.3.f. CO #9075 - Cherokee Painting - Cost to paint the exposed steel tubes at the curtain walls in the East Lobby and Student Lobby - $13,877.00

E.3.g. CO #9076 - Commercial AC - Cost to provide and install Video Recording System - $6,307.34

E.3.h. CO #9077 - True Fireproofing - Cost to add intumescent paint at the exposed steel tubes in the Student Lobby and removed applied fireproofing at the stair tower landings - $5,568.00 

E.4. Approval of the following change orders from Crossland Construction for the MHS Commons and Addition:

E.4.a. CO # 0013 - Won-Door Corp - Reducing the height of the folding fire door in the commons area - Credit ($2,200.00)

E.4.b. CO #0014 - Waggoners Mechanical - Material and labor cost associated with ASI#003 - $3.963.16

E.4.c. CO #0015 - Oklahoma Roofing - Material and labor cost associated with adding 4" of rigid insulation on the roof deck - $24,596.00

E.4.d. CO #0016 - Oklahoma Ceilings - Credit for removing the blown insulation in the attic - Credit ($4,980.00)

E.5. Approval of the following change orders from Crossland Construction for the MHS Practice Field and Field House Expansion:

E.5.a. Co #1 - Young Contracting - Deduct from Descoping, was doubled up between Site Concrete and Utilities - Credit ($12,500.00)

E.5.b. CO #2 - M&M Wrecking - Unforeseen concrete pad beneath existing paving/parking are North of the Fieldhouse - $1,000.00

E.5.c. CO #3 - M&M Wrecking - Removal of twenty (20) hay bales that were used as erosion control when the old administration building was demolished - $1,800.00

E.5.d. CO #4 - Baker Bros. - Additional work to rooftop breakers as shown in ASH#001 for RTU11 - $420.55

E.5.e. CO #5 - Bishop Construction - Additional cost for sidewalks and flume crossing per ASI#003 - $7,111.00

E.5.f. CO #6 - Crossland - Additional earthwork which includes cut and fill as directed per ASI#003, changes were made in plan review from City of Mustang - $1,940.40

E.5.g. CO #7 - Allowance - Trade contract #8B Storefronts and Glazing.  Difference between allowance and subcontract amount - Credit ($1,960.00)

E.5.h. CO #8 - Young Contracting - Additional pipe, aggregate and man hours for changes made per ASI#003 from plan review changes issued by the City of Mustang - $2,078.22

E.5.i. CO #9 - Young Contracting - Changes made for new FDC location in ASI#005 as directed by Mustang Fire Marshall - $4,089.90

E.5.j. CO #10 - P&L Fire - Changes made include move existing FDC from wall to new 4" pipe as well as connect existing FDC line from riser to new 4" pipe inside riser room.  ASI#005 as directed by City of Mustang - $1,200.00

E.5.k. CO #11 - Crossland - Steel lintels added per RFI#002 for reinforcement at existing storefront opening - $623.00

E.5.l. CO #12 - General Sports Surfaces - Changes include additional dirt and rock in lieu of shock pad being removed beneath the turf field - Credit ($99,500.00)

E.5.m. CO #13 - Baker Bros. - Changes made for electrical plan review on ASI#004, work includes additional two (2) exit lights and two (2) type A Fixtures - $560.00

E.6. Approval to raise school lunches in keeping with USDA's Paid Lunch Equity pricing requirements. For students this is a $.25 increase for breakfast and a $.25 increase for lunch. For adults this is a $.25 increase for breakfast and a $.15 increase for lunch.  New meal pricing for the 2020-2021 school year  will be as followed:

E.7. Approval for the budget increase and filing of a supplemental appropriation for the Child Nutrition fund. 

E.8. Approval of the renewal of the lease-purchase for the fiscal year ending June 30, 2021, as required under the provisions of the Sublease Agreement dated July 1, 2012, by and between the District and the Canadian County Educational Facilities Authority.

E.9. Approval of the renewal of the lease-purchase for the fiscal year ending June 30, 2021, as required under the provisions of the Sublease Agreement dated May 1, 2017, and amended on July 31, 2017, by and between the District and the Canadian County Educational Facilities Authority.

F. Business

F.1. The Board will consider and may vote to approve awarding the $13,040,000 General Obligation Combined Purpose Bonds, Series 2020 to the lowest and best bidder.

F.2. The board will consider and may vote to approve a Resolution providing for the issuance of $13,040,000 General Obligation Combined Purpose Bonds, Series 2020 by Independent School District Number 69 of Canadian County, Oklahoma, authorized at an election duly called and held for such purpose: designating bonds for certain provisions of the Internal Revenue Code; deeming preliminary official statement "Final" for the purposes of SEC Rule 15(c)2-12; affirming the school district’s intention to assist underwriters in complying with SEC Rule 15(c)2-12(b)(5); prescribing form of bonds; providing for registration thereof; providing levy of an annual tax for the payment of principal and interest on the same; and fixing other details of the issue.

F.3. The Board will consider and may vote to approve the $5,675,000 General Obligation Building Bonds, Federally Taxable Series 2020 to the lowest and best bidder.

F.4. The Board will consider and may vote to approve a Resolution providing for the issuance of $5,675,000 General Obligation Building Bonds, Federally Taxable Series 2020 by Independent School District Number 69 of Canadian County, Oklahoma, authorized at an election duly called and held for such purpose: designating bonds for certain provisions of the Internal Revenue Code; deeming preliminary official statement "Final" for the purposes of SEC Rule 15(c)2-12; affirming the school district’s intention to assist underwriters in complying with SEC Rule 15(c)2-12(b)(5); prescribing form of bonds; providing for registration thereof; providing levy of an annual tax for the payment of principal and interest on the same; and fixing other details of the issue.

F.5. The board will consider and may vote to approve the contract with CADE Construction for the renovation of flex spaces to classroom spaces at Prairie View Elementary and Riverwood Elementary.

G. Executive Session:  The Board of Education will consider and may vote to convene into Executive.

G.1. Proposed executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee. 25 O.S. Section 307 (B)(1).

G.1.a. Schedule A

G.1.b. Schedule B

H. Acknowledge to Return to Open Session

I. Statement of Executive Session minutes by Board Clerk

J. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule A.

K. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule B.

L. Adjournment