April 13, 2020 at 6:00 PM - Mustang Board of Education Special Meeting

A. Call to Order and Roll Call (may be silent)

B. Policy and Procedures

B.1. The board will consider and may vote to approve the temporary board policy, 1075.3, to allow special board meetings to be held Teleconferencing and Video Conferencing until November 15, 2020 or the Governor declares the state of emergency to be terminated, whichever comes first.

C. Superintendent's Report

C.1. Distance/Continuous Learning Plan

C.2. Update s on schedule events

D. Board Reports

E. Standing and Financial Resolutions

E.1. Chief Financial Officer Report

E.1.a. Vote to approve or not approve the Schedule of Encumbrance and Monthly Reports:

F. Consent Agenda

F.1. Board of Education Minutes

F.1.a. March 9, 2020 - Regular Board Meeting

F.1.b. March 24, 2020 - Special Board Meeting

F.2. Transfer of Funds

F.2.a. Canyon Ridge Intermediate Activity Account #902 to MHS Stuco Activity Account #860 in the amount of $1,574.32 for BEAST week.

F.2.b. Canyon Ridge Intermediate Activity Account #902 to Canyon Ridge Intermediate 6th grade Science Activity Account #866 in the amount of $300.00 for STEAM project.

F.2.c. MHS Activity Account #927 to MHS JROTC Activity Account #805 in the amount of $2,000.00 for working football and basketball games.

F.2.d. MHS Senior Activity Account #857 to MHS Stuco Activity Account #860 in the amount of $2,417.00 for BEAST week.

F.2.e. MNMS Athletics Activity Account #844 to MS Builder's Club Activity Account #886 in the amount of $700.00 for donation from concession stand.

F.2.f. MNMS Builder's Club Activity Account #886 to MHS Stuco Activity Account #860 in the amount of $1,144.00 for BEAST week.

F.3. Approval of open transfer requests to attend Mustang Public Schools.

F.4. Renewal and Ratification of Agreements/Contract for the Fiscal Year 2020-2021

F.4.a. Approval of agreement with the City of Mustang to provide on duty police officers from 7:30 a.m. to 4:30 p.m. each day school is in session.

F.5. Approval of the following change orders from Crossland Construction on the MHS Performing Arts Center:

F.5.a. CO #9051 - Baker Bros. - Allocate a spare 20A circuit breaker to the fire curtain controller - $1,265.92.

F.5.b. CO #9058 - KI -  Furnish and install additional seats that were originally taken out from the project during VE (value engineering) - $12,000.

F.5.c. CO #9059 - Sports Unlimited - Furnish and install flooring at the Black Box that was originally taken out from the project during VE - $26,540.00.

F.5.d. CO #9060 - DH Pace - Furnish and install one (1) OH Door at the Stage Storage that was taken out of the project during VE - $5,278.00.

F.5.e. CO #9061 - All Commercial Floors - Furnish and install flooring at the Performer's Lounge that was originally taken out of the project during VE - $3,811.51.

F.5.f. CO #9062 - Commercial AV - Cost to change wireless microphones from Shure Microflex to Shure ULX-D wireless microphone system - $36,562.35.

F.5.g. CO #9063 - MAC Systems - Cost to re-route a branch line and add approximately twelve (12) horizontal sidewall heads at the soffit on the East Lobby - $6,157.00.

F.5.h. CO #9064 - ACS - Cost to relocate ductwork already installed that conflicts with a soffit in the East Lobby - $1,675.30.

F.5.i. CO #9065 - Harrison Orr - Cost to relocate two (2) roof drains at the East Lobby - $2,930.00.

F.5.j. CO #9066 - OK Roofing - Install three (3) water diverters, taper Q panels, and TPO flashing - $2,541.00.

F.5.k. CO #9067 - Texas Scenic - Cost to furnish and install the Orchestra Shell that was originally removed from the project during VE - $380,000.

F.6. Approval of the following change orders from Crossland Construction for the MHS Commons and Addition:

F.6.a. CO #0011 - Vega Drywell - Remove tape/bed/paint at Commons ceiling - Credit ($590.00).

F.6.b. CO #0012 - OK Ceilings - Walls at X Bracing - $1,243.00.

F.7. Approval for OG&E to obtain additional easement in front of Canyon Ridge Intermediate to move existing overhead electric line to the east. Easement will be 10.21 feet wide at North end of school property and gradually shrink down to 2.65 feet at South end of school property.

G. Business

G.1. The board will consider and may vote to approve the following construction bids on the Mustang High School's practice field and field house expansion presented by Crossland Construction:

G.1.a. Bid #8B - Aluminum & Glazing - Commercial Glass and Material - $7,040.00.

G.1.b. Bid #32D - Landscape and Retaining Wall - On-Site Construction - $104,500.00

G.2. The board will consider and may vote to approve the resolution to change the school calendar and ensure employee pay.

G.3. The Board will consider and may vote to approve a Resolution authorizing the sale of the District’s General Obligation Combined Purpose Bonds, Series 2020, and setting forth the following items:

1. Fixing the amount of bonds to mature each year
2. Fixing the time and place the bonds are to be sold
3. Authorizing the Clerk to give notice of said sale as required by law

G.4. The Board will consider and may vote to approve a Resolution authorizing the sale of the District’s General Obligation Building Bonds, Federally Taxable Series 2020, and setting forth the following items:

1. Fixing the amount of bonds to mature each year
2. Fixing the time and place the bonds are to be sold
3. Authorizing the Clerk to give notice of said sale as required by law

G.5. The Board will consider and may vote to re-approve the selection of Mr. Terry Hawkins of Phillips Murrah P.C. to act as legal/bond counsel in connection with the proposed General Obligation Bonds.

G.6. The board will consider and may vote on the bid from Total Communications for e-rate form 470 category 2.

H. Executive Session:  The Board of Education will consider and may vote to convene into Executive.

H.1. Proposed executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee. 25 O.S. Section 307 (B)(1).

H.1.a. Schedule A

H.1.b. Schedule B

I. Acknowledge to Return to Open Session

J. Statement of Executive Session minutes by Board Clerk

K. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule A.

L. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule B.

M. Adjournment