February 10, 2020 at 6:00 PM - Mustang Board of Education Regular Meeting

A. Invocation and Flag Salute

B. Call to Order and Roll Call (may be silent)

C. Superintendent's Report

C.1. Mustang Mindset Matters Student Recognition

C.2. Art Contest - INTRUST Bank

C.3. OGE Energy Savings Poster Contest

C.4. OGE Energy Savings Incentive Check

C.5. Athletics

C.6. Teachers of the Year

C.7. Mustang Public Schools Foundation Grant Award Recipients

C.8. March 5th - Region 10 Meeting, Redlands Community College, El Reno, OK

D. Board Reports

E. Standing and Financial Resolutions

E.1. Chief Financial Officer Report

E.1.a. Vote to approve or not approve the Schedule of Encumbrances and Monthly Reports:

F. Public Participation

G. Consent Agenda

G.1. Board of Education Minutes

G.1.a. Special Board Meeting - January 6, 2020

G.1.b. Special Board Meeting - January 13, 2020

G.1.c. Regular Board Meeting - January 13, 2020

G.2. Transfer of Funds

G.2.a. Approval to transfer funds from Canyon Ridge Activity Account #902 to Canyon Ridge Vocal Activity Account #912 in the amount of $155.00 for music materials.

G.2.b. Approval to transfer funds from Mustang High School Activity Account #818 to Use of Facility Activity Account #900 in the amount of $288.85 for reimbursement of Eureka Water.

G.2.c. Approval to transfer funds from Mustang Middle School Activity Account #833 to Use of Facility Activity Account #900 in the amount of $550.85 for reimbursement of Eureka Water.

G.2.d. Approval to transfer funds from Mustang Elementary Activity Account #810 to Use of Facility Activity Account #900 in the amount of $110.50 for reimbursement of Eureka Water.

G.2.e. Approval to transfer funds from Prairie View Activity Account #919 to Use of Facility Activity Account #900 in the amount of $268 for reimbursement of Eureka Water. 

G.2.f. Approval to transfer funds from Horizon Activity Account #978 to Centennial Activity Account #950 in the amount of $10.00 for student paid portion of fine charge.

G.2.g. Approval to transfer funds from Riverwood Vocal Activity Account #848 to Riverwood Art Activity Account #822 in the amount of $618.43 to split funds from the Showcase.

G.3. Use of Facilities

G.3.a. Approval for City of Mustang Parks and Recreation Department to use two (2) of Mustang Public Schools' buses for their 2020 Camp Mustang field trips.

G.4. Out of State or Overnight Travel

G.4.a. Approval for Mustang High School's Pom Squad and sponsors to attend Nationals in Orlando, Florida from March 4 - 9, 2020.  Expenses will be paid by POM booster club.

G.4.b. Approval for Mustang High School DECA students and sponsors to attend the DECA State Competition from February 18 - 19, 2020 at the Reed Center in Midwest City, OK.  Expenses will be paid by MHS Activity Account #864.

G.4.c. Approval for Mustang High School DECA students and sponsors to attend the DECA National Conference from April 29, 2020 to May 2, 2020 in Nashville, TN.  Expenses will be paid by MHS DECA Activity Account #864.

G.4.d. Approval for Mustang High School Key Club and sponsors to attend the Texas-Oklahoma Key Club District Leadership Conference from April 23 - 26, 2020 in Dallas, TX.  Expenses will be paid by Kiwanis and MHS Key Club Activity Account #828.

G.4.e. Approval for Vanessa McIntire, Mustang High School's art teacher, to attend the Artisan Summit 2020 from April 6 - 8, 2020 in Las Vegas, NV.  Expenses will be paid by MHS Activity Account #818.

G.4.f. Approval for Mustang High School girls' soccer team and coaches to attend the Bentonville Soccer Tournament from March 5 - 7, 2020 in Bentonville, Arkansas.  Expenses will be paid by Athletics and Goal Club, booster club.

G.4.g. Approval for student athletes, sponsors, and unified partners to attend Special Olympics State Games from May 13 - 15, 2020 in Stillwater, OK. Expenses with be paid by Mustang Boomer Booster Club, MHS Activity Account # 818 and Mustang Public School's Special Education Activity Account.

G.4.h. Approval for Beth Logan to attend the AP Summer Institute for Art History from June 16-19, 2020 in Austin, TX.  Expenses will be paid for by MHS Activity Account #818.

G.4.i. Approval for Jason Pittenger to attend the ATIXA (Title IX) Pre-K - 12th Basic Administrators Training from March 9-10, 2020 in Winchester, VA.  Expenses will be paid for by Activity Account #900.

G.4.j. Approval for the MHS wrestling team to attend the OSSAA Dual State Wrestling Championship tournament in Enid, OK  from February 14-15, 2020.  Expenses will be paid for by Athletics and booster club.

G.5.  Renewal and Ratification of Agreements/Contracts for Fiscal Year 2019-2020

G.5.a. Approval of the continuing Student Affiliation Agreement with the University of St. Augustine for Health Sciences.  This agreement requires no funding.

G.5.b. Approval of the engagement proposal letter entering into an agreement with audit services of Sanders, Bledsoe & Hewett, Certified Public Accountants, LLP which include the following:

G.5.c. Approval of the 2019-2020 fiscal year audit contract for Mustang Public Schools' financial records submitted by our District's independent auditing firm, Sanders, Bledsoe & Hewitt, Certified Public Accountant, LLP.

G.6. Revision of Policy and Procedures

G.6.a. Consolidate Policy #5018, #5019, and #5090 into policy #5020 - Attendance

G.6.b. Policy #3035 - Teachers

G.7. Amended Job Descriptions

G.7.a. Journeyman/Licensed Electrical Maintenance Technician

G.7.b. Journeyman/Licensed Mechanical Maintenance Technician

G.8. Surplus

G.8.a. Approval to surplus textbooks to Firecracker Book Recycling.

G.9. Approval of the following change orders from Crossland Construction on the MHS Commons and Addition:

G.9.a. CO #007 - Prime Electric - Material and labor to make the changes called out in ASI 02, those changes include adding an emergency light in each classroom per the fire marshal - $3,791.28.

G.9.b. CO #008 - Waggoners - Materials for two (2) filtered frames that will allow easier access to service and change the filters for the two (2) units above the ceiling along the north side of the commons are - $686.65.

G.10. Approval of the following change orders from Crossland Construction on the MHS Performing Arts Center:

G.10.a. CO #9053 - Downtown Glass - Cost to furnish and install head receptors on interior elevations per ASI20 - $1,596.99.

G.10.b. CO #9054 - SW Drywall - Cost to provide clips at the underside of metal deck to attach the floating walls above frames - $875.00.

H. Business

H.1. The board will consider and may vote to approve the following construction bids on the Mustang High School Field House and Practice Field Expansion presented by Crossland Construction:

H.1.a. Contract Bid #2A - Demolition - M&M - $42,670.00

H.1.b. Contract Bid #3A - Building Concrete - 4G Concrete - $55,826.00

H.1.c. Contract Bid #4A - Masonry - Affordable Masonry - $100,000.00

H.1.d. Contract Bid #5A - Structural Steel and Erection - J&D Fab - $213,900.00

H.1.e. Contract Bid #7A - Waterproofing & Joint Sealants - Bone Dry - $8,799.00

H.1.f. Contract Bid #7B - Roofing & Metal Wall Panels Systems - OK Roofing - $84,658.00

H.1.g. Contract Bid #8A - Door Assemblies - Piper Weatherford - $35,400.00

H.1.h. Contract Bid #8B - Aluminum & Glazing - Allowance* - $9,000.00

H.1.i. Contract Bid #8C - Overhead Door - Johnson Equipment - $13,900.00

H.1.j. Contract Bid #9B - Flooring Systems - All Commercial Floors - $23,500.00

H.1.k. Contract Bid #9C - Painting - Advanced Painting - $37,000.00

H.1.l. Contract Bid #10A - Specialty Items - Red Mountain- Installation Only -$1,700.00
Contract Bid #10A - Specialty Items - Scovil & Sides - $4,080.00

H.1.m. Contract Bid #10B - Signage - Walker - $5,223.93

H.1.n. Contract Bid #10C - Folding Panel Partition - Murray Womble - $19,682.00

H.1.o. Contract Bid #11A - Athletic Equipment - Specialty Sales - $42,998.00

H.1.p. Contract Bid #21A - Fire Suppression System - P&L Fire - $12,365.00

H.1.q. Contract Bid #22A - Plumbing - Harrison Orr - $120,000.00

H.1.r. Contract Bid #23A - HVAC - MBI - $298,689.00

H.1.s. Contract Bid #26A - Electrical & Low Voltage Systems - Baker Brothers - $339,855.00

H.1.t. Contract Bid #31A - Earthwork & Site Demolition - Crossland Construction - $169,000.00

H.1.u. Contract Bid #32A - Athletic Field - General Sports - $799,900.00

H.1.v. Contract Bid #32B - Site Concrete - Bishop - $334,460.00

H.1.w. Contract Bid #32C - Fencing - Tim Mills - $72,306.00

H.1.x. Contract Bid #32D - Landscaping & Retaining Walls - Allowance - $15,000.00

H.1.y. Contract Bid #33A - Site Utilities - Young Contracting - $181,000.00

H.2. The board will consider and may vote to approve the new job title and job description of a Bronco Club Operations Clerk.

H.3. The board will consider and may approve the following job titles and job descriptions for License Trades.

H.3.a. Journeyman/Licensed Mechanical Service Technician.

H.3.b. Journeyman/Licensed Mechanical Expert Technician.

H.3.c. Licensed Mechanical Contractor.

H.3.d. Journeyman/Licensed Electrical Service Technician.

H.3.e. Journeyman/Licensed Electrical Expert Technician.

H.3.f. Licensed Electrical Contractor.

H.3.g. Journeyman/Licensed Plumbing Maintenance Technician.

H.3.h.  Journeyman/Licensed Plumbing Service Technician.

H.3.i. Journeyman/Licensed Plumbing Expert Technician.

H.3.j. Licensed Plumbing Contractor.

H.4. The board will consider and may vote to approve the Substantial Completion for the Mustang High School Wrestling Building. 

I. New Business

J. Executive Session: The Board of Education will consider and may vote to convene in Executive Session.

J.1. Proposed executive session to conduct on-going evaluation of the superintendent. 25 O.S. Section 307(B)(1).

J.2. Proposed executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining, or resignation of an employee. 25 O.S. Section 307 (B)(1).

K. Acknowledge Return to Open Session

L. Statement of Executive Session minutes by Board Clerk

M. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "A".

N. Vote to approve or not approve the Superintendent's recommendation concerning employment as listed on Schedule "B".

O. Adjournment