September 8, 2025 at 5:30 PM - Regular Board Meeting

Background:  The following personnel are presented for the board’s consideration:
Effective the 2025-26 school year: New Hire (Support Staff): Rochelle Cramer, administrative assistant, Stagebarn Middle School, $16.75/hr; Tiffany Goldstein, library paraprofessional, Sturgis Williams Middle School, $15.65/hr; Rosemary Fisher, food service head cook, Sturgis Brown High School, $15.45/hr; Brandy Hall, lunchroom monitor, Stagebarn Middle School, $14.65/hr; Jacob Davis, lunchroom/playground monitor, Sturgis Elementary, $17.05/hr; Renee Coots, lunchroom/playground monitor, Sturgis Elementary, $14.65/hr; Saige Heath, afterschool program, Whitewood Elementary, $14.65/hr.

Change in Hourly Rate (Support Staff): Reba Freeman, food service worker, Sturgis Williams Middle School, $16.45/hr to food service site manager, $17.20/hr; Kasha Wels, food service worker, Sturgis Williams Middle School, $15.00/hr to food service head cook, $15.75/hr.

Resignation (Support Staff): Katy Edwards, lunchroom/playground monitor, Piedmont Valley Elementary, eff. 8/12/2025; Kim Davis, special services paraprofessional, Sturgis Elementary, eff. 8/13/2025

Termination (Support Staff): Seth Keszler, buildings & grounds, district-wide, eff. 8/20/2025.

Contract Amendments (Teachers who advanced on the salary structure):

Staff	Former ED Differential	New Ed Differential	Amount of Advance
Dionne Heilman	MA+12	MA+36	$1,700
Natalie Serbousek	MA+12	MA+24	$700
Gracie Dillman	BA	BA+12	$500
Becky Kosters	MA+12	MA+24	$700
Kaitlyn Kuno	BA	BA+12	$500
Jenece Holzbauer	BA+24	MA	$3,000
Kelli Stagner	BA	BA+12	$500
Rebecca Christman	BA+12	BA+24	$550
Michelle Albrecht	MA	MA+12	$600
Michele Paulsen	MA+12	MA+36	$1,700
Loree Schlichtemeier	MA+12	MA+24	$700
Jimi Olson	BA	MA	$4,050
Jennifer Monahan	MA+24	MA+36	$1,000
Debbie Cano	MA+12	MA+24	$700
Katie Harrington	MA+12	MA+24	$700
Kristin Marcoe	BA	BA+12	$500
Jami Anderson	MA+12	MA+24	$700
Taylor Anderson	MA	MA+12	$600
Jennifer Mallett	MA	MA+12	$600
Mike Abell	BA+12	BA+24	$550
Beth Pitsor	BA	BA+12	$500
Aaden Roy	BA+24	MA	$3,000
Cooper Stanforth	BA	BA+12	$500
Katie O'Boyle	BA+12	BA+24	$550
Michelle Ludens	MA	MA+12	$600
Ashley Bilbrey	BA	MA	$4050
Carol-Anne Hlavka	BA	BA+12	$500

Background:  The monthly financial reports for the board’s review.  Brett Burditt will answer any questions you might have regarding financials. 

Background:  The district has identified items that are either in poor condition or outdated and not being used by the district and should be declared surplus.

Background:  Extracurricular coaches and volunteer coaches will be updated monthly. Any changes will be highlighted in yellow.

Background:  ASBSD has recently updated Policy BDDG. While this policy is not currently in place within our district, the policy committee recommends the Board adopt the policy for implementation. 

Background:  ASBSD has recently updated Policy JEA. This is the third and final reading to adopt the policy for implementation. 

Background:  ASBSD has recently updated Policy JEG. This is the third and final reading to adopt the policy for implementation.

Background:  ASBSD has recently updated Policy ECABB. This is the third and final reading to adopt the policy for implementation.

Background:  Board members and school administrators/officials need to request a conflict of interest waiver before participating in or voting upon a decision concerning an application in which that member has a direct personal or financial interest.  

Background:  This MOU with Meade Education Association adds a section to the formal evaluation on professionalism.

Background:  Open Forum is an opportunity for patrons to share their thoughts and concerns.  The school board will listen, but no discussion takes place and there will not be board action.  Board members may ask clarifying questions. The protocol established for open forum is to provide a time limit of three minutes to share concerns.  If a patron would like to have a two-way discussion, they are encouraged to schedule a meeting with the superintendent. 

Appropriate and respectful public decorum is expected. Any complaints about school employees should refer to school board Policy KL: Complaint Against School Employee.

Background:  The Character Education Word of the Month for September is "sportsmanship" which includes equality, justice, taking turns, playing by the rules, and treating all people fairly.

Background:  Stagebarn Middle School will host an award presentation by the American Legion Department of SD. Kattie Bland, a PE teacher with Stagebarn Middle School for 2 years, was selected by a Legion committee’s rigorous review process of teachers nominated from across the state. The award is in recognition of Ms. Bland’s dedicated service in the teaching profession, her family values, volunteer community projects, and leadership.

The 2025 Educator of the Year award presentation will take place at:
Time: 7:45 a.m. to about 8:15 a.m. followed by photos
Date: Monday, September 15, 2025
Location: Stagebarn Middle School / 12500 Sturgis Road, Summerset, SD 57769
About the event: Carol Howitz, SD Department Americanism Chair, will present the award. The school band and choir will perform.

Background:  The South Dakota Association of Secondary School Principals is proud to announce that Dr. David Olson, Stagebarn Middle School Principal, has been named the 2026 State Middle School Principal of the Year. The recognition took place at SMS Friday, September 5.

Dr. Olson will be considered for national recognition through the National Association of Secondary School Principals Principal of the Year program.

Background:  At the August board meeting, Scottie Bruch and Tim Amdahl expressed interest in serving as the ASBSD delegate and alternate. The Board will need to make appointments to these positions.

Background:  The Special Education Department is required to annually submit the Special Education Comprehensive Plan to the SD Department of Education. The Meade Comprehensive Plan has policies, procedures, and programs that meet all state and federal requirements.

Background:  Curriculum Director, Beth Johnson, is requesting a capital outlay budget amendment of $2,600.00 to the Instructional software budget (422) for the purchase of 7 Mindsets, the curriculum for elementary counseling services.

Background:  Curriculum Director, Beth Johnson, is requesting a capital outlay budget adjustment to the following (421) accounts to redistribute the funding for new curriculum. Changes of significance include reallocating $21,565.00 from Whitewood and $10,082.00 from SBHS to redistribute to SES, PVE and all rural 421 budgets.

Background:  This policy is not currently in place within the district. The policy committee recommends the Board adopt the policy for implementation. 

Background:  This policy is not currently in place within the district. The policy committee recommends the Board adopt the policy and exhibits for implementation.

Background:  This policy is not currently in place within the district. The policy committee recommends the Board adopt the policy and exhibits for implementation.

Background:  This policy is not currently in place within the district. The policy committee recommends the Board adopt the policy for implementation. 

Background:  This policy is not currently in place within the district. The policy committee recommends the Board adopt the policy for implementation. 

Background:  This policy is not currently in place within the district. The policy committee recommends the Board adopt the policy for implementation. 

Background:  The Board approved setting the Business Manager Bond at $50,000.00 in August. The bond term is effective from August 14, 2025, through August 14, 2026. A premium payment of $225.00 was issued to Merchants Bonding Company and filed with the county auditor.

Background: 

The auditors from Casey Peterson have started reviewing our FY25 financial data, and we have a correction that needs to be made.  Funds from payroll are placed into a payable account for us to pay the health, dental, life and vision insurance invoices each month.  The fund (10, 22, 51) in which the employee works and where we have paid the invoices have had discrepancies in the past causing a need to move the money between the funds.  The past 12 months the business office staff has worked to narrow this gap but need to zero out the balances as of June 30, 2025 for the audit.

In October, the business office will receive the adjusting entries from the audit, which could result in an action item to reconcile these accounts.  This could cause the food service account to go into a negative cash balance. 

The recommendation will be to place this on the balance sheet as a loan from the general fund until June 2026, when the board can decide whether food service will pay back those dollars or whether the general fund will gift the money to food service.  Mr. Burditt will explain this in more detail and answer any questions.

Background:  Business Manager, Brett Burditt will update the Board on the FY26 budget timeline.

Background:  Below is the unofficial preliminary fall enrollment count taken on Friday,
September 5, 2025. The official fall enrollment count is taken as of the last Friday in September.

Unofficial preliminary numbers:
K-12: 2993 (down 35)
Budgeted: 3028

Last Year's Count Day 
K-12: 3028 

Background:  Attached is the proposed MOU for an early retirement incentive for General Fund teachers which includes teachers paid with Title funds.  This allows for natural attrition with budget cuts and reducing the need for Reduction In Force. This is a budget correction tool.

The MOU has been shared with the Meade Education Association for approval.  Negotiated language allows the board to do this, but best practice is to make sure we are in agreement as to what will be happening.

Timeline:

• Board approval at the October meeting
• Deadline to submit (through school email) is December 17
• Present a list for board approval with individual agreements at the January board meeting.

Background:  Board reports are enclosed in the Board packet.

Background: 
September 25, 2025
Special Board Meeting for Gavel Training will focus on board development and training.  There will not be any action or discussion items.

September 29, 2025
Special Board Meeting - Study Session & Work Retreat Outline

We will be working on the following areas (order may change and items may be added):

• District Strategic Plan Goals
  • Scorecard reports with an explanation of what is taking place
• Count day enrollment
  • School enrollments
  • Class sizes
• Expenditure reporting for FY23-24 and FY24-25
  • Per student
  • By building

Background:  September 10: 2 Hour Late Start for Students (staff professional development)
September 15-19: Homecoming Week
September 22: Buildings & Grounds Committee Meeting @ 3:30 pm
September 22: Policy Committee Meeting @ 5:00 pm
September 23: Finance Committee Meeting @ 4:30 pm
September 25: Special Board Meeting — Gavel Training @ 5:30 pm (dinner at 5:00 pm)
September 29: Special Board Meeting — Study Session & Work Retreat @ 5:30 pm
October 13: No School (Holiday)
October 14: School Board Meeting @ 5:30 pm