July 21, 2025 at 6:00 PM - Board of Education Regular Meeting

I. Opening

I.A. Call to Order and Roll Call

I.A.1. Flag Salute

I.B. Recognitions:

I.B.1. Recognize Tammy Duncan, Prairie View Library Media Specialist, for being named Air and Space Forces Association’s Enid Chapter Teacher of the Year.

II. Audience to Visitors

III. Superintendent's Report:

III.A. Athletics Year-End Report

III.B. Discussion then possible action to approve the Student/Parent Handbook Changes to the Enid High School, EPS Middle School, EPS Elementary School, and EPS Athletics Handbooks for the 2025-2026 school year.

III.C. Discussion then possible action to approve the updated intra-district transfers and capacity numbers for Enid Public Schools.

III.D. Back to School Dates and Information

III.E. EPS Personal Wireless Devices and Electronic Accounts Policy (FNG) Update

III.F. Discussion then possible action to approve the FY26 Personal Vacation Day Buy Back.

III.G. Discussion then possible action to approve the Enid Public Schools Board of Education Meeting Dates for 2026.

III.H. Discussion then possible action to approve modifying and continuing the existing contract with Big Five for the use of Carver Elementary. Granting Randy Rader the authority to sign the updated contract prior to the August 18, 2025 board meeting.

III.I. Eisenhower Update

III.J. Discussion and possible action to approve Enid Public Schools to participate in the Community Eligibility Provision, CEP, program through the United States Department of Agriculture, to provide free breakfast and lunch to all students enrolled in Enid Public Schools beginning August 2025 through May 2029 with the ability to reapply beyond 2029. This will end the need for families to complete the free and reduced lunch application immediately.

IV. Regular Business

IV.A. Discussion then possible action to approve the following consent agenda items:

IV.A.1. Minutes of the Board of Education Special Meeting of June 30, 2025;

IV.A.2. Fiscal Year 2025 Encumbrances:

IV.A.2.a. General Fund Encumbrances for FY 2025 $406,971.80 (P.O. #’s 2774 – 2787)

IV.A.2.b. General Fund Change Orders since 06/18/25 $(570,468.63)  (P.O. #’s 1 - 2773)

IV.A.2.c. Building Fund Encumbrances for FY 2025 $39,359.00 (P.O. # 116)

IV.A.2.d. Building Fund Change Orders since 06/18/25 $(125.37) (P.O. #’s 1- 115)

IV.A.2.e. 2010 General Obligation Revenue Lease Payment Bond Fund Change Orders since 6/18/2025 $(159,823.34)

IV.A.3. Fiscal Year 2026 Encumbrances:

IV.A.3.a. General Fund Encumbrances for FY 2026 $12,833,247.09 (P.O. #’s 1 – 851)

IV.A.3.b. Building Fund Encumbrances for FY 2026 $1,536,131.50 (P.O. #’s 1 - 11)

IV.A.4. Declare various items as surplus property for sale or disposal;

IV.A.5. Fund raising request and activity account budgets for Enid High School;

IV.A.6. Ratification of the Memorandum of Understanding between Vance Air Force Base and Enid Public Schools for the annual transportation of students to Vance Airforce Base from two preselected campus outside of the Eisenhower, Emerson, and Enid High School existing transportation area;

IV.A.7. Approve an addendum to extend the existing agreement with ESS, Education Management & Staffing Solution to coordinate substitute teachers for Enid Public Schools;

IV.A.8. Cash Fund Appropriations for beginning of FY2024 balances in the following funds:

IV.A.8.a. Fund 25 – Municipal Tax Levy Fund

IV.A.8.b. Fund 31 – 2016 G.O. Building Bond Fund

IV.A.8.c. Fund 34 – Transportation Bond Fund

IV.A.8.d. Fund 35 – One to One & Security Bond Fund

IV.A.8.e. Fund 38 – 2010 Revenue-Lease Bond Payment Fund

IV.A.8.f. Fund 39 – 2016 Revenue-Lease Bond Payment Fund; and

IV.A.8.g. Fund 50 – Endowment Fund

IV.A.9. Approval of new Administrative Regulation, DC-R3 Medical Examinations for Employees as recommended by OSSBA.

IV.B. Discussion then possible action to approve the District Financial Report for June 2025.

IV.C. Discussion and possible action to approve the installation of upgraded door entry card readers across the district ($114,444.66) and the purchase of wearable panic devices with 911 Cellular for all teachers ($146,045.00) using Fund 35 One to One & Security Bond Funds. 

IV.D. Discussion and possible action to approve Henson Construction as construction manager and consultant for current and future Enid Public Schools Construction projects. A fee schedule is set in the agreement.

IV.E. Discussion then possible action to approve eliminating all credit card user fees for credit card transactions with Enid Public Schools. Currently, fees are only charged for online transactions.

V. New Business: (Any business that has arisen that could not have been foreseen or known about at the time the regular agenda was posted.) 25 O.S. Section 311(A)(9).

VI. Reports, Items of Information, Board Comments and/or Questions:

VI.A. Col. Jans's Comments:

VI.B. Board Comments and/or Questions:

VII. Next Regular Meeting: August 18, 2025 at 6:00 p.m. in the Administrative Services Center boardroom, 500 S. Independence, Enid, OK.

VIII.  Discussion then possible action to approve a proposed executive session to discuss the employment of those individuals and/or positions listed on the attached Exhibit "A" and Exhibit "B" [pursuant to 25 O.S. Section 307(B)(1)], negotiations concerning employees and/or representatives of employee groups [pursuant to 25 O.S. Section 307(B)(2)], and possible purchase or appraisal of real property [pursuant to 25 O.S. Section 307(B)(3)].

IX. Return from Executive Session

X. Discussion then possible action to approve those individuals and/or positions listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1)].

XI. Discussion then possible action to approve adjunct instructor status, as allowed by the Oklahoma State Department of Education, for individuals listed on Exhibit "B" [pursuant to 25 O.S. Section 307(B)(1)].

XII. Notification of Reassignments, Retirements and/or Resignations as Approved by the Superintendent and listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1).

XIII. Discussion then possible action to approve the EPS Certified Negotiated Contract for 2025-2026.

XIV. Discussion then possible action to approve the EPS Support Negotiated Contract for 2025-2026.

XV. Discussion then possible action to approve Certified Employee One-Time Supplemental Pay for FY26 of $350 for returning EPS Certified Employees who completed the FY25 school year to be paid in August or September and Support Employee One-Time Supplemental Pay for FY26 of $250 for returning EPS Support Employees who completed the FY25 school year to be paid in August or September. Certified and Support Employees must remain employed with EPS through May 16, 2026. Stipends will be prorated on hours worked. For example, a 4-hour employee is only eligible for one half of the stipend.

XVI. Adjournment