March 25, 2024 at 6:00 PM - Board of Education Regular Meeting

I. Opening

I.A. Call to Order and Roll Call

I.B. Presentations

I.B.1. Elementary Spotlight Pledge Leader: McKinley Elementary

I.B.2. Presentation of Colors: Enid High School Air Force Junior ROTC

I.B.3. Student Spotlight Reporter: Enid High School

I.C. Recognitions:

I.C.1. Recognize Garfield Elementary, Glenwood Elementary, McKinley Elementary, Monroe Elementary, Prairie View Elementary, Emerson Middle School and Longfellow Middle School for each being named a Certified Healthy Oklahoma School

I.C.2. Recognize Enid High wrestler Shae Salinas for qualifying for the State Wrestling Tournament 

I.C.3. Recognize Tammy Duncan of Prairie View Elementary for being a recipient of the Special Meritorious Service Award from the Oklahoma Library Association

I.C.4. EPS Cares has been awarded 5-Star status at all 3 of our sites- Garfield, Prairie View and Glenwood. 

II. Audience to Visitors

III. Superintendent's Report:

III.A. EPS 2024 Bond Update

III.B. Hear Strategic Plan Committee Chair Report on EPS Plainsmen Points of Pride 

III.C. Eisenhower Elementary project update

III.D. Enrollment report and possible action to approve current Capacity Numbers

III.E. Pre-Kindergarten (4 year old program) enrollment process for 2024-25. Enrollment will begin April 1st. 

III.F. Partnership with City of Enid to create books about Enid for second graders to utilize in the classroom

III.G. EPS Teacher Career Fairs- March 4th and March 28th

III.H. EHS Vo-Ag/FFA program update

III.I. Professional Development Day (no school for students) on Friday, April 5th

III.J. Virtual Day for Enid High School students on Tuesday, April 10, 2024 due to the ACT being given on site. 

III.K. OSSBA Region 3 School Board Training at Ponca City High School April 11th 5:30-8:30 pm

III.L. First reading of proposed policy EPN- Acquisition of Real Property as reviewed by Rosenstein, Fist & Ringold. 

IV. Regular Business

IV.A. Discussion then possible action to approve the following consent agenda items:

IV.A.1. Minutes of the Board of Education Regular Meeting of February 19, 2024

IV.A.2. Fiscal Year 2024 Encumbrances:

IV.A.2.a. General Fund Encumbrances for FY 2024 $657,455.32 (P.O. #’s 2589 - 2851)

IV.A.2.b. General Fund Change Orders since 02/13/24 $(43,346.67) (P.O. #’s 1 – 2588)

IV.A.2.c. Building Fund Encumbrances for FY 2024 $44,000.00 (P.O. #’s 85-87)

IV.A.2.d. Building Fund Change Orders since 02/13/24 $(39,472.51) P.O. # 1 - 84)

IV.A.3. Transfer from the EPS CARES Fund 60 Activity Account in the Activity Fund to the District General Fund Project 014 EPS CARES to cover payroll cost for district-run daycare and childcare program.

IV.A.4. Fund raising requests and activity account budgets for the following accounts in the Enid Public Schools Activity Fund: Garfield Elementary, Longfellow Middle School, and Enid High School. 

IV.A.5. Declare numerous items as surplus property for disposal;

IV.A.6. Approval of contract for internet service with OneNet funded through E-Rate

IV.A.7. Approval of agreement for Wide Area Network Leasing with Unite Private Networks, LLC, funded through E-Rate

IV.A.8. Approve the Accounting Software Lease Agreement for FY2025 with Sylogist Ed (formerly Municipal Accounting Systems) for $35,410.70

IV.A.9. Concurrent Student Enrollment- EHDD as recommended by OSSBA

IV.A.10. Discussion then possible action to approve Ms. Courtney Reuss as the authorized personnel to be the responsible person for our DHS subsidy contract at Grizzly Den. 

IV.B. Discussion then possible action to approve the District Financial Report for February 2024

IV.C. Discussion then possible action to approve the EPS Independent Auditor contract of FY 2024 transactions with S & B CPA's & Associates, PLLC

V. New Business: (Any business that has arisen that could not have been foreseen or known about at the time the regular agenda was posted.) 25 O.S. Section 311(A)(9).

VI. Reports, Items of Information, Board Comments and/or Questions:

VI.A. Col. Little's Comments:

VI.B. Board Comments and/or Questions:

VII. Next Regular Meeting: April 15, 2024 at 6:00 p.m. in the Administrative Services Center boardroom, 500 S. Independence, Enid, OK.

VIII. Discussion then possible action to approve a proposed executive session in Conference Room 123 to discuss the employment of those individuals and/or positions listed on the attached Exhibit "A" and Exhibit "B" [pursuant to 25 O.S. Section 307(B)(1)] and possible purchase or appraisal of real property [pursuant to 25 O.S. Section 307(B)(3)].

IX. Return from Executive Session

X. Discussion then possible action to approve those individuals and/or positions listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1)].

XI. Discussion then possible action to approve adjunct instructor status, as allowed by the Oklahoma State Department of Education, for Individuals listed on Exhibit "B" listed as 1-3 [pursuant to 25 O.S. Section 307(B)(1)].

XII. Notification of Reassignments, Retirements and/or Resignations as Approved by the Superintendent and listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1).

XIII. Adjournment