January 16, 2024 at 6:00 PM - Board of Education Regular Meeting

I. Opening

I.A. Call to Order and Roll Call

I.B. Presentations

I.B.1. Elementary Spotlight Pledge Leader: Hayes Elementary School 

I.B.2. Presentation of Colors: Enid High School Air Force Junior ROTC

I.B.3. Student Spotlight Reporter: Enid High School

I.C. Recognitions:

I.C.1. Darrell Herndon for 54 years of service to the students of Enid Public Schools

I.C.2. January is School Board Recognition Month

II. Audience to Visitors

III. Superintendent's Report:

III.A. Hear Strategic Planning Committee Chair Report on Federal Programs and ELL (Leslie Wichert)

III.B. High Dosage Tutoring Update 

III.C. Enrollment report and possible action to approve current Capacity Numbers.

III.D. OASA Legislative Conference January 23-24 in OKC

III.E. OSSBA Board Training Wednesday, January 24th at 6:00pm in the EPS Boardroom

III.F. Parent/Teacher Conference February 13th and February 15th in the afternoon/evening, no school for students and staff on Friday, February 16th

III.G. First EPS Legislative Breakfast Meeting:  Friday, January 26th at 7:00 am (additional meetings hosted by EPS will be held Friday, March 1st and Friday, May 10th)

III.H. Eisenhower Elementary Update 

III.I. Discussion then possible action to approve granting Dr. Darrow the authority to apply for and enter into an agreement with the Office of Local Defense Community Cooperation (OLDCC)  for 80/20 split funding for the purpose of obtaining an architectural design to build plan for a new Eisenhower Elementary. For architectural design services we intend to utilize the local firm Corbin, Merz, Haney Architects. This application process could be time-sensitive based on the next available Board meeting date. 

III.J. Bond Committee Update

III.K. Discussion then possible action to approve entering into a Financial Advisory Services Agreement with Stephen H. McDonald & Associates, Inc. as Financial Consultant to the District. 

III.L. Discussion then possible action to approve the calling and holding of a special election to be held in this School District to authorize the issuance of general obligation bonds (building). 

III.M. Discussion then possible action to approve the calling and holding of a special election to be held in this School District to authorize the issuance of general obligation bonds (transportation). 

IV. Regular Business

IV.A. Discussion then possible action to approve the following consent agenda items:

IV.A.1. Minutes of the Board of Education Regular Meeting of December 11, 2023;

IV.A.2. Fiscal Year 2024 Encumbrances:

IV.A.2.a. General Fund Encumbrances for FY 2024 $367,489.88 (P.O. #’s 2119 - 2300)

IV.A.2.b. General Fund Change Orders since 12/05/23 $(7,929.84) (P.O. #’s 1 – 2118)

IV.A.2.c. Building Fund Encumbrances for FY 2024 $114,610.40 (P.O. #’s 71-75)

IV.A.2.d. Building Fund Change Orders since 12/05/23 $(39,405.76) (P.O. #10)

IV.A.2.e. Activity Fund Donations and Gifts for FY 2024 $1,000.00 (P.O. # 22)

IV.A.3. Declare numerous items as surplus property for disposal;

IV.A.4. Fund raising requests and activity account budgets for the following account in the Enid Public Schools Activity Fund for Emerson Middle School and Taft Elementary.

IV.A.5. Approval of a change in wording to Board Policies

IV.A.5.a. BEEA Rules of Order

IV.A.5.b. FMFP Athletic Gate Pass

IV.B. Discussion then possible action to approve the District Financial Report for December 2023.

IV.C. Discussion the possible action to approve the joint facility use agreement between Enid Public Schools and Northern Oklahoma College for Failing Field and Northern Oklahoma Golf Course. 

V. New Business: (Any business that has arisen that could not have been foreseen or known about at the time the regular agenda was posted.) 25 O.S. Section 311(A)(9).

VI. Reports, Items of Information, Board Comments and/or Questions:

VI.A. Col. Little's Comments:

VI.B. Board Comments and/or Questions:

VII. Next Regular Meeting: February 19,2024 at 6:00 p.m. in the Administrative Services Center boardroom, 500 S. Independence, Enid, OK.

VIII. Discussion then possible action to approve a proposed executive session in Conference Room 123 to discuss the employment of those individuals and/or positions listed on the attached Exhibit "A" and Exhibit "B", to complete the Superintendent's evaluation and discuss renewal of the Superintendent's contract [pursuant to 25 O.S. Section 307(B)(1)], and possible purchase or appraisal of real property [pursuant to 25 O.S. Section 307(B)(3)].

IX. Return from Executive Session

X. Discussion then possible action to approve those individuals and/or positions listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1)].

XI. Discussion then possible action to approve adjunct instructor status, as allowed by the Oklahoma State Department of Education, for Individuals listed on Exhibit "B" listed as 1 [pursuant to 25 O.S. Section 307(B)(1)].

XII. Discussion the possible action to approve the Superintendent's contract [pursuant to 25 O.S. Section 307(B)(1)].

XIII. Notification of Reassignments, Retirements and/or Resignations as Approved by the Superintendent and listed on the attached Exhibit "A" [pursuant to 25 O.S. Section 307(B)(1).

XIV. Adjournment