August 13, 2026 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Reports to The Board

Superintendent's Report - Lydia Wilson

Teaching and Learning Report - Cody Coonce, Director of Digital Learning
A.I. in schools, including proposed policy plans

Financial Operations Report - Mike Anthony

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-14. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of July 16, 2026 Regularly Scheduled Board Meeting.

Minutes of July 23, 2026 Special Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2026 and FY 2027 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of Out-of-State trip requests as presented:

MS Cross Country to Fayetteville, Arkansas on Oct 2, 2026, no overnight stay
HS Cross Country to Fayetteville, Arkansas on Oct. 3, 2026, no overnight stay

Renewal of an agreement with the YMCA GO Club to provide after-school care at designated elementary sites for the 2026-2027 school year at no cost to the district. 

Approval of a MOU with Connect and Restore to provide counseling and consultation services at a cost of $150 per hour for 4 hours per week for the 2026-2027 fiscal year

Approval of an agreement with Empower Academy for the 2026-2027 fiscal year

Approval of a service agreement with CommunityCare HMO, Inc. for the 2026-2027 fiscal year

Approval of a vending service agreement with Imperial, LLC for the 2026-2027 fiscal year

FMLA - Support - Middle School - 7/27/26 - 8/3/26

FMLA - Support - West Intermediate - 8/13/26 - 8/31/26

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion and possible board action to approve an amendment to the contract with OakTrust Development for the purchase of the following described real property:
Lot Two (2), Block One (1), Bixby West, an addition to the City of Bixby, Tulsa County, Oklahoma. This amendment extends the closing deadline to September 4, 2026 to allow the parties additional time to finalize closing deliverables. 

Discussion and possible board action to approve a confidential mediation agreement with a family on behalf of "Student A." 

Discussion and possible board action to approve a corporate card agreement with Bank of Oklahoma. 

Discussion and possible board action to approval a contract renewal with Stephen L. Smith Corporation for the 2026-2027 fiscal year.

Discussion and possible board action to approve an agreement with GeoComm for the renewal of our subscription and services at a cost of $7,150.00 for the 2026-2027 fiscal year.

Discussion and possible board action to approve an agreement with the Bixby Child Nutrition Department and the General Fund for the 2026-2027 fiscal year.

Discussion and possible board action to approve an agreement between Bixby Athletic Department and Mabrey Bank for financial sponsorship commitment.

Teaching and Learning

Discussion and possible board action to approve a policy related to the use of Artificial Intelligence in schools beginning in the 2026-2027 fiscal year.

Discussion and possible board action to approve a contract with OK State Department of Career and Technology Education for programs offered in the 2026-2027 school year.

Discussion and possible board action to approve released time applications from LifeWise Academy for the 2026-27 school year for the following sites:
Central Intermediate (Oct start)
East Intermediate (Aug start)
North Intermediate (Aug start)
West Intermediate (Jan start)
Middle School (Sept start)
9th Grade Center (Sept start)

Operations

Discussion and possible board action to approve the platform Schoolinks for use by school employees in official communications to students for the 2026-2027 fiscal year.

Discussion and possible board action to approve a MOU with I Love U Guys Foundation for the Standard Reunification Method for the 2026-2027 fiscal year.

Discussion and possible board action to approve a MOU with I Love U Guys Foundation for the Standard Response Protocol for the 2026-2027 fiscal year.

Discussion and possible board action to approve revisions to Policy 2124 Reporting Child Abuse, Neglect, and Exploitation.

Discussion and possible board action to approve revisions to Policy 2158 Student Discipline/Conduct.

Discussion and possible board action to approve revisions to Policy 2173 Family Educational Rights and Privacy.

Discussion and possible board action to approve an agreement with Hachette Speakers Bureau for a speaker for the North Elementary Media Center at a cost of $2,000.00 for the 2026-2027 fiscal year.

Discussion and possible board action to approve the request from Child Nutrition for a increase of $.50 in the Adult Breakfast prices.

Discussion and possible board action to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.

Human Resources

Discussion and possible board action to approve the attached Adjunct List for the 2026-2027 fiscal year.

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

Miscellaneous

New Business

Vote to adjourn