November 13, 2025 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Reports to The Board

Superintendent's Report - Lydia Wilson

• Spartan Football and Quarterback Club Report

Financial Operations Report - Mike Anthony

Community Partner Award- Shawna Conway, Executive Director of Daily Family YMCA

Spartan Coin of Excellence to our 5 HS National Merit SemiFinalists:

• Addison Beasley
• Cole Breneman
• Zachary Guidry
• Faraz Khan
• Nohlan Wickel

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-13. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of October 9, 2025 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2026 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of a contract with Kori Neely, MA, LMFT for counseling and consultation services for the 2025-2026 fiscal year

Approval of the following Out of State and/or overnight trip request as presented:
Wrestling- Women of Ironman (Cleveland, Ohio)
Wrestling- Walsh Ironman (Cuyahoga Valley, Ohio)
Wrestling- Doc Buchana (Clovis HS, California)

FMLA - Certified - North Elementary - 10/8/25 - 12/31/25

FMLA - Certified - West Elementary - 8/19/25 - 12/31/25

FMLA - Certified - West Intermediate - 10/20/25 - 10/31/25 

FMLA - Certified - Central Elementary - 12/15/25 - 2/27/26

FMLA - Certified - 9th Grade Center - 11/3/25 - 11/21/25

FMLA - Support - Maintenance - 10/24/25 - 1/14/26

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Presentation of TIF. Information only. No action required by the Board of Education.

Discussion and possible board action to approve an agreement with Business Information Services, LLC for a demographic study of the Bixby Public Schools at a cost of $28,000 to be paid from the General Fund.

Discussion and possible board action to approve an updated Alarm Monitoring/Service Contract with Lighthouse Electric for the remainder of the 2025-2026 fiscal year. 

Discussion and possible board action to approve a full-day of the Train the Trainer workshop with I Love U Guys Foundation at a cost of $8,500 to be paid from federal funds for the 2025-26 fiscal year. 

Teaching and Learning

Review of the application for release of time from LifeWise Academy. Information only. No action required by the Board of Education.

Operations

Presentation and review of Emergency Operations Site Plan for the Chase Morris Sudden Cardiac Arrest Response Plans. Information Only. No board action required.

Discussion and possible board action to approve a contract with CJC Architect for design and permitting of the Vocational Construction program in the 2025-26 fiscal year.

Discussion and possible board action to approve the drafted 2026-2027 Academic Calendar.

Discussion and possible board action to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.

Human Resources

Discussion and possible board action to approve a License Agreement with Employee Evaluation Systems, Inc. for the McREL principal/leader evaluation system at a cost of $160 per principal/leader for the 2025-2026 fiscal year.

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

Miscellaneous

Executive Session

Discussion and possible board action to move into executive session to discuss the purchase and/or appraisal of real property; (25 O.S. Sec 307(B)(3)). 

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

New Business

Vote to adjourn