June 2, 2025 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Reports to The Board

Julie Prox thanked Rob Miller for his great leadership and service to Bixby Public Schools over the last seven years and congratulated him on his retirement.

Julie Lacy, BEA, also thanked Mr. Miller and congratulated him on his retirement.

Superintendent's Report - Rob Miller

Teaching and Learning Report - Cheryl Wilkinson

Comments from the Public - None

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-29. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of May 8, 2025 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2025 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Renewal of appointment of Sherry McIntyre as School District Treasurer and Minutes Clerk for the 2025-2026 fiscal year

Renewal of appointment of Melinda Weig as Assistant District Treasurer and Activity Fund Custodian for the 2025-2026 fiscal year

Renewal of appointment of Maricela Hanseth as Encumbrance Clerk and Deputy Clerk of the Board for the 2025-2026 fiscal year

Renewal of appointment of Michelle Atkinson as Deputy Encumbrance Clerk and Deputy Minutes Clerk for the 2025-2026 fiscal year

Renewal of appointment of Debbie Hauser as Deputy Activity Fund Custodian for the 2025-2026 fiscal year

Approval of an agreement with OSSBA for School Board Assemble services for the 2025-2026 fiscal year at a cost of $3,000 to be paid from General Fund

Approval of a renewal agreement with the University of Tulsa for Athletic Trainer program for 2025-26 fiscal year 

Approval of an agreement with the University of Tulsa for Teacher Education Programs for the 2025-2026 fiscal year

Approval of the renewal of Project Lead The Way for the 2025-2026 fiscal year at a cost of $8,200.00

Approval of the renewal agreement with Peachjar for electronic flyer distribution for the 2025-2026 fiscal year

Approval of a renewal agreement with ESS South Central, LLC for substitute teachers for the 2025-2026 fiscal year

Approval of the renewal agreement with VerHoeff Information Sources, LLC for the 2025-2026 fiscal year

Approval of an agreement with Common Goal Systems, Inc. for Teacher Ease for the 2025-2026 fiscal year

 Approval of the renewal agreement with Sandy Hook Promise to use their "Say Something - Anonymous Reporting System" for the 2025-2026 fiscal year

Approval of a contract with A New Leaf for the 2025-2026 fiscal year

Approval of a contract renewal with Motor Mouth Therapy, LLC for Physical Therapy Services at a cost $75 per hour to be paid from Federal Funds

Approval of an agreement with PrepPlus LLC for Teach ACT preparation classes for the 2025-2026 fiscal year

Approval of a renewal agreement with Daybreak @FCS for school-based counseling and mental health services for the 2025-26 fiscal year

Renewal of school picture contracts with Josten's and Ruth Kelley for the 2025-2026 fiscal year

Renewal of yearbook contracts with Jostens for the 2025-2026 fiscal year

Acceptance of GO for Public Schools Innovation Grant of $180,000 for the Bixby Applied Creativity Center (BACC) 

Medical Leave - Support - High School - 4/1/25 - 5/21/25

Sick Leave Bank - Support - Virtual Ed - 4/11/25 - 5/8/25

Sick Leave Bank - Certified - West Intermediate - 4/21/25 - 5/23/25

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion and possible board action regarding the Workers' Compensation Insurance for the 2025-2026 fiscal year.

Discussion and possible board action to approve a sponsorship contract between Bixby Public Schools and Oklahoma's Credit Union.

Teaching and Learning

Discussion and possible board action for the renewal of IXL Learning at a cost of $90,568.75 to be paid from the General Fund for the 2025-2026 fiscal year.

Discussion and possible board action to approve an agreement with Junior Achievement of Oklahoma.

Operations

Discussion and possible board action to approve an agreement with the Department of Rehabilitation Services for Work Adjustment Training through September 30, 2025.

Discussion and possible board action to approve an agreement with TEAM Professionals for drug testing for the 2025-26 fiscal year.

Discussion and possible board action to approve the purchase of two route buses at a cost of $136,319 each and one lift bus at a cost of $158,991 from Ross Transportation for a total cost of $431,629 to be paid from Transportation Bond Funds.

Discussion and possible board action to approve adjustments to the following policies: 2173 Rights Under FERPA (Family Educational Rights and Privacy Act); 3113 Extended School Year; 3137 Child Find/Identification. 

Discussion and possible board action to approve new Policy 2174, Release Time.

Discussion and possible board action to approve two contracts with StateWide Commercial Cleaning Company for janitorial services for the 2025-2026 fiscal year.

Discussion and possible board action to approve an agreement with Red Rover for the 2025-2026 fiscal year at a cost of $12,161.52 to be paid from the General Fund.

Discussion and possible board action to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.

Human Resources

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

New Business

Vote to adjourn