August 8, 2024 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Reports to The Board

Special Recognition

Spartan Spirit Award - Amber and Rodney Flowers

Superintendent's Report - Rob Miller

• Allison Morris - District Director of Counseling Services
• District Update

Teaching and Learning Report - Cheryl Wilkinson

Facilities and Operations Report - Gabe Hayes

Comments from the Public

The Board was addressed by:  Kristen Whitmer of Jenks, OK
                                                     Lucia Frohling of Edmond, Ok
                                                     Tanner Cooper of Bixby, Ok
 

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-15. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of July 11, 2024 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2024 and FY 2025 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of a contract with American Checked for background check services for the 2024-2025 fiscal year.

Approval of a contract with Mara "Allie" Michael for Physical Therapy services for the 2024-2025 fiscal year

Approval of a contract with Connect and Restore for counseling services for the 2024-2025 fiscal year

Approval of a contract with Kori Neely, MA, LMFT for counseling and consultation services for the 2024-2025 fiscal year

Approval of an agreement with AB Staffing Solutions, LLC for staffing services to be paid from federal funds for the 2024-2025 fiscal year

Approval of an agreement with the University of Oklahoma for Pre-Employment Transition Services Coordination for the 2024-2025 fiscal year

Approval of an agreement with Empower Academy for Middle and High School Female Students for the 2024-2025 fiscal year

Approval of a Field Placement Affiliation Agreement with Grand Canyon University for the 2024-2025 fiscal year

Medical Leave - Support - Central Elementary - 7/13/24 through 10/11/24

Maternity/FMLA - Certified - Central Elementary - 7/5/24 through 9/30/24

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion and possible board action to approve the employment of Stephen L. Smith Corporation as financial consultants to Bixby Public Schools for the 2024-2025 fiscal year.

Discussion and possible board action regarding Activity Fundraisers for the 2024-2025 fiscal year.

At 6:58 p.m. move to Item 5.3
At 7:38 p.m. return to Item 5.2

Discussion and possible board action to approve a reimbursement agreement between the General Fund and the Child Nutrition Fund for the 2024-2025 fiscal year.

Discussion and possible board action to approve declaring items as surplus to be disposed of per the State Laws of Oklahoma.

Teaching and Learning

Discussion and possible board action to approve an agreement for the Operation Aware Program for 5th through 10th grade students at a cost of $24,300 to be paid from the School Counselor Corps grant.

Discussion and possible board action to approve an MOU with Southwestern Oklahoma State University Psychology Department for student practicum experience for the 2024-2025 fiscal year.

Operations

Discussion and possible board action to approve a lease agreement with Preferred Business Systems (PBS) per the negotiated terms and payment schedule set forth in the agreement. 

Discussion and possible board action to approve changes to Board Policies: Policy 2104 Foreign Exchange Students; Policy 2105 Student Attendance; Policy 2108 Open Transfers; Policy 2108A Transfers for Special Education Students; Policy 2108B Intra-District Transfers; Policy 2144 Dress Code; Policy 2150 Drug-Free Schools - Student-Athlete Policy on Testing for Illegal or Performance Enhancing Drugs; Policy 2153 Search of Students; Policy 2161 Suspension of Students; Policy 3105 Material Selection; Policy 3115 Least Restrictive Environment - Inclusion; Policy 3118 Grading; Policy 3122 Proficiency Based Promotion; Policy 3127 Graduation Requirements; Policy 3133 Reading Sufficiency Act Testing and Procedures; Policy 4129 Bereavement Leave; Policy 4135 Travel and Expenses; Policy 4166 Classification of Employees; and Policy 6123 Conflict of Interest in Federal Programs 

Discussion and possible board action to approve participating in the Bixby Chamber of Commerce 2024 Buy Bixby Program at a cost of $650 for the Candy Cane level.

Discussion and possible board action to approve combining the Middle School Band and the High School Band Activity Fund accounts into one account.

Human Resources

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

Executive Session

Discussion and possible board action to go into executive session to discuss an open transfer appeal (25 O.S. Sec. 307 (B)(6) and (B)(7)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Miscellaneous

Discussion and possible board action regarding an open transfer request appeal from the family of student "TT."

New Business       None

Vote to adjourn