June 10, 2024 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Reports to The Board

District Fine Arts Update - Jeremy Parker

Facilities and Operations Report - Gabe Hayes

Superintendent's Report - Rob Miller

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-44. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of May 9, 2024 Regularly Scheduled Board Meeting

Minutes of May 21, 2024 Special Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2024 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Renewal of appointment of Sherry McIntyre as School District Treasurer and Minutes Clerk for the 2024-2025 fiscal year.

Renewal of appointment of Melinda Weig as Assistant District Treasurer and Activity Fund Custodian for the 2024-2025 fiscal year

Renewal of appointment of Maricela Hanseth as Encumbrance Clerk and Deputy Clerk of the Board for the 2024-2025 fiscal year

Renewal of Michelle Atkinson as Deputy Encumbrance Clerk and Deputy Minutes Clerk for the 2024-2025 fiscal year

Renewal of appointment of Debbie Hauser as Deputy Activity Fund Custodian for the 2024-2025 fiscal year

Renewal of school picture contracts with Lifetouch, Jostens and Ruth Kelly Studio for the 2024-2025 fiscal year

Renewal of yearbook contracts with Jostens for the 2024-2025 fiscal year

Approval of a MOU with Tulsa University for Classroom Student Teachers for the 2024-2025 fiscal year

Approval of a Clinical Rotation Agreement with The University of Tulsa for nursing students for the 2024-2025 fiscal year

Approval of an agreement for Externship/Off-Campus Practicum with The University of Tulsa for Speech-language pathology for the 2024-2025 fiscal year.

Approval of a MOU with Oklahoma State University for Field Clinical Experiences for OES students for the 2024-2025 fiscal year

Approval of a MOU with Oklahoma State University School Psychology Program for the 2024-2025 fiscal year

Approval of an agreement with Northeastern State University for a Teacher Education Program for the 2024-2025 fiscal year

Approval of the agreement with University of Central Oklahoma for the Teacher Education Program for the 2024-2025 fiscal year

Approval of a MOU with Glenpool Public Schools for the Foundations of Manufacturing Program for the 2024-2025 fiscal year

Approval of a MOU with Glenpool Public Schools for the shared JROTC program for the 2024-2025 fiscal year

Approval of a MOU with The Bridges Foundation for SPED student participation for the 2024-2025 fiscal year

Approval of a MOU with The Tristesse Grief Center, Inc. a/k/a/ The Grief Center for grit support for students for the 2024-2025 fiscal year

Approval of renewing membership in United Suburban Schools Association at a cost of $1,650.00 for the 2024-2025 fiscal year

Approval of a agreement with Edpuzzle at a cost of $19,500.00 to be paid from 1:1 Activity Funds for the 2024-2025 fiscal year

Approval of a contract with OKTLE for the teacher evaluation system for the 2024-2025 fiscal year

Approval of a MOU with YMCA of Greater Tulsa and the Bixby Daily Family YMCA for the GO Club for the 2024-2025 fiscal year

Approval of an agreement with Red Rover for time and attendance services at a cost of $10,588.32 for the 2024-2025 fiscal year

Approval of a MOU with Tulsa Community College for the dual credit program for BHS students for the 2024-2025 fiscal year

Approval of a MOU with Goodwill Industries of Tulsa, Inc. for the Transition Work Adjustment Program for the 2024-2025 fiscal year

Approval of a Clinical Experience Agreement for Teacher Education programs with Western Governors University for the 2024-2025 fiscal year

Approval of an agreement with Oral Roberts University for the Teacher Education Program for the 2024-2025 fiscal year

Approval of an agreement with Educators Handbook.com for a license fee of $10,970.00 for the 2024-2025 fiscal year

Approval of Gas Sales Agreement with Clearwater Enterprises, LLC for the 2024-2025 fiscal year

Approval of the BHS FFA request to attend the FFA National Convention in Indianapolis, Indiana, from 10/22/2024 to 10/26/2024

Approval of BugBros Pest Control as the lowest responsible bidder for the Child Nutrition pest control for the 2024-2025 fiscal year

Approval of CiCi's Pizza as the lowest responsible bidder for the Child Nutrition pizza products for the 2024-2025 fiscal year

Approval of a quote from Turnitin for plagiarism software at a cost of $16,660.46 for the 2024-2025 fiscal year to be paid from the 1:1 Activity Fund account

Approval of the agreement with PrepPlus LLC for ACT preparation classes for the 2024-2025 fiscal year

Approval of an agreement with TEAM School Testing for drug and/or alcohol testing for the 2024-2025 fiscal year

FMLA - Support - Administration - 5/8/24 - 5/22/24

Medical Leave - Support - Transportation - 4/22/24 - 5/24/24

Medical leave - Certified - North Elementary - 4/30/24 - 5/24/24

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion and possible board action to approve a temporary lease agreement for district property located at 16115 South Mingo Road. 

Discussion and possible board action to approve a new activity fund account for the Middle School Drone Program.

Discussion and possible board action to approve a new activity fund account for the Middle School Leadership.

Discussion and possible board action to approve a new Activity Fund account for the Creative Team.

Discussion and possible board action to approve a new Activity Fund account for Athletics Media.

Discussion and possible board action to approve the closing of the Middle School PTO Activity Fund account and moving the balance of $416.85 to Middle School Miscellaneous.

Discussion and possible board action to approve the closing of the Middle School Spanish Club Activity Fund account and move the balance of $674.17 to Middle School Miscellaneous.

Discussion and possible board action to approve combining West Elementary Media and West Intermediate Media into one account named West Media Center

Discussion and possible board action to approve an application by the Bixby Band Boosters (BBB) to form a 501(c)(3) to raise funds for the support of the Bixby Band program pursuant to BOE Policy 6110. 

Discussion and possible board action regarding General Liability, Education Leaders Liability, Property and Casualty Insurance agreements for the 2024-2025 fiscal year.

Discussion and possible board action regarding the Workers' Compensation Insurance for the 2024-2025 fiscal year.

Teaching and Learning

Discussion and possible board action to approve an agreement with Code to the Future (CTTF) for training, services, and curricular materials for implementing computer science programming at Central Elementary in the 2024-2025 school year for $24,000 to be paid with federal Title I funds. 

Discussion and possible board action regarding an agreement with LearnWell at a cost of $72 per hour for the 2024-2025 fiscal year.

Discussion and possible board action to approve a contract with Motor Mouth Therapy, LLC for Occupational and Physical Therapy Services at a cost of $75 per hour for the 2024-2025 fiscal year.

Discussion and possible board action to approve an agreement with Larry L. Mullins, Ph.D. for clinical services for Bixby Public Schools at a cost of $175 per hour for the 2024-2025 fiscal year.

Discussion and possible board action to approve an outreach agreement with Discovery Lab for the 2024-2025 fiscal year.

Discussion and possible board action to approve an amended contract with Pathways Behavior Therapy for the 2024-2025 fiscal year.

Discussion and possible board action to approve a quote from IXL Learning for site license at a cost of $80,745.00 for the 2024-2025 fiscal year.

Operations

Discussion and possible board action to approve changes to BOE Policy 2156, Wireless Communications Devices.

Discussion and possible board action to approve two additional contracts for Statewide Commercial Cleaning Company for the Administration Building at a rate of $90 per night and for floor cleaning, stripping and sealing services at 5 buildings for a cost of $29,310.

Discussion and possible board action to approve the Hiland Dairy as the Child Nutrition, the lowest responsible bidder for Dairy products for the 2024-2025 fiscal year.

Discussion and possible board action to approve U.S. Foods as the Child Nutrition lowest responsible bidder for Prime Vendor Services for the 2024-2025 fiscal year.

Discussion and possible board action to approve Frontier Produce as the lowest responsible bidder for the Child Nutrition produce products for the 2024-2025 fiscal year.

Discussion and possible board action regarding declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma.

Human Resources

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

Executive Session

Discussion and possible board action to go into executive session to discuss a pending state investigation where disclosure of information would violate confidentiality laws (25 O.S. Sec. 307 (B)(7)) and to discuss the evaluation of the Superintendent (25 O.S. Sec. 307 (B)(1) and (B)(7)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

New Business - None

Vote to adjourn