May 9, 2024 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call - Pledge of Allegiance led by Middle School Robotics students.

Reports to The Board

Special Recognition

Spartan Spirit Award

• Divina Rodgers - Oklahoma School Nutrition Association Manager of the Year

BMS Showcase

• BMS Robotics World Champions
• BMS FCCLA State Champions
• BMS eSports State Champions

  ↵Spartan Coin of Excellence

• BHS Speech and Debate - Macie Dunham and Jaydin Bright
• Boy's Golf Academic State Champions
• Girl's Track Academic State Champions
• BHS 2024 Valedictorians and Salutatorians

Superintendent's Report - Rob Miller

Facilities and Operations Report - Gabe Hayes

Financial Operations Report - Mike Anthony

Comments from the Public

The Board was addressed by:

Karen Gaddis, Tulsa, Ok in regard to how great Bixby Public Schools has been for her grandchildren.

Julie Lacy, BEA President, Central Elementary Teacher to thank the Board for all they do for the teachers of BPS and present them with a small gift of appreciation.

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-19. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of April 11, 2024 Regularly Scheduled Board Meeting

Minutes of April 25, 2024 Special Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2024 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of CCOSA District-Level Services Agreement for FY2024-2025.

Approval of the OSSBA Employment Services agreement for Unemployment Services for the 2024-2025 fiscal year

Approval of Vending Service Contract with Imperial Vending for the 2024-2025 fiscal year

Approval of a Commodity Processing Contract with Barlow Education Management Services at a cost of $3,300 to be paid from Child Nutrition Funds

Approval of an agreement with Cooking for Kids for the use of the West Elementary/Intermediate cafeteria for student classes in the summer.

Approval of a contract with Pathways Behavior Therapy for Behavior Analysis services to be paid from federal funds for the 2024-2025 fiscal year

Medical Leave - Support - East Intermediate - 4/15/24 - 5/23/24

Medical Leave - Support - Middle School - 4/5/24 - 5/24/24

Medical Leave - Support - Central Elementary - 5/1/24 - 5/24/24

Medical Leave - Support - Central Elementary - 8/20/24 - 10/8/24

FMLA - Support - Administration - 5/16/24 - 5/31/24

FMLA - Certified - Middle School - 5/14/24 - 5/24/24

FMLA - Certified - Central Intermediate - 4/11/24 - 5/24/24

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion and possible board action to approve an agreement with Vox Audio Visual for a video board system for the new BPS High School at a cost of $116,533.00 to be paid from bond funds.

Discussion and possible board action to approve an E-rate Contract with CRW Consulting E-rate Services, LLC for the 2024-2025 fiscal year.

Teaching and Learning

Discussion and possible board action to approve the quote from Imagine Learning for Edgenuity services at a cost of $50,825.00 to be paid from the General Fund for the 2024-2025 fiscal year.

Discussion and possible board action to approve a quote from Instructure for Canvas learning services at a cost of $40,425.00 to be paid from 1:1 Activity Fund account for the 2024-2025 fiscal year.

Operations

Discussion and possible board action to grant an easement with the Oklahoma Gas and Electric Company (OGE) as specified. 

Discussion and possible board action to grant an easement with the Oklahoma Gas and Electric Company (OGE) as specified. 

Discussion and possible Board Action to approve changes to Policy 6110 - Sanctioning of Parent and Booster Clubs. 

Discussion and possible board action to approve the OSSBA Membership at a cost of $5,026.00 to be paid from the General Fund for the 2024-2025 fiscal year.

Discussion and possible board approval of an MOU with Southwest/Southland Dairy Farmers for the Chocolate Milk Grant for the 2024-2025 fiscal year.

Discussion and possible board action regarding the renewal of a contract with Statewide Commercial Cleaning Company for cleaning services at a cost of $1,173,060 for the 2024-2025 fiscal year.

Discussion and possible board action regarding a cleaning services agreement for the Athletic Facilities with We Clean 4U Whipple Cleaning Service LLC at a cost of $213,000 per year for the 2024-2025 fiscal year.

Discussion and possible Board action to approve a Client Agreement Form with Rocket Alumni Solutions for Touch Screen Awards Display Software at a cost of $2,400 to be paid from general fund. 

Discussions and possible board action regarding declaring items as surplus to be disposed of in accordance to Oklahoma Statutes. 

Human Resources

Discussion and possible board action regarding the 2024-2025 Holiday Schedule for the twelve month employees.

Discussion and possible board action regarding entering into negotiations with the Bixby Education Association for the 2024-2025 fiscal year.

Discussion and possible board action regarding the appointment of the Board's Negotiations Team for the 2024-2025 fiscal year regarding collective bargaining with the Bixby Education Association.

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

Executive Session

Discussion and possible board action to move into executive session to discuss the evaluation of the superintendent and the hiring of a new assistant superintendent. 25 O.S. Sec 307 (B)(1).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

New Business

Vote to adjourn