April 11, 2024 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call - Pledge of Allegiance and Oklahoma Flag Salute led by EI students Raymond Jorr and Dallas Duffy. 

Administer Oath of Office to Justin Cheatham, Board of Education Seat #4

Election of Board of Education Officers

Reports to The Board

Special Recognition

Spartan Coin of Excellence

• 2023-2024 Academic State Champions: BHS Boys Swim Team, Boys Basketball, and Girls Basketball 

Great Expectations Model District Presentation - Dr. Linda Dzialo and Rick Pierce

Superintendent's Report - Rob Miller

Facilities and Operations Report - Gabe Hayes

Financial Operations Report - Mike Anthony

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-16. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of March 14, 2024 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2024 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of the BHS Speech to participate in the National Speech Tournament in Bellevue, Nebraska on May 9-12, 2024

Approval of the BHS Speech and Debate to participate in the National Speech and Debate Tournament in Des Moines, Iowa on June 16-22, 2024

Approval of an agreement with Pension Solutions for Administrative Services for the Bixby Public Schools 457(b) Plan

Approval of an agreement with Pension Solutions for Administrative Services for the Bixby Public Schools 403(b) Plan

Medical Leave - Transportation - Support - 3/26/24 - 5/24/24

FMLA - West Elementary - Certified - 2/27/24 - 4/15/24

FMLA - East Intermediate - Certified - 4/1/24 - 4/19/24

Medical Leave - Central Elementary - Support - 3/23/24 -5/24/24

Medical Leave - 9th Grade Center - Support - 2/2/24 -2/12/24

Medical Leave - Transportation - Support - 3/26/24 -5/24/24

FMLA - Maintenance - Support - 3/19/24 - 6/13/24

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Board to consider and take possible action, in the absence of the President and/or Clerk, to appoint an acting President and/or acting Clerk for the School District to execute any and all documents pertaining to setting the maturities, date, time and place of the bond sale.

No action needed.

Board to consider and take action on a resolution determining the maturities of, and setting a date, time and place for the sale of the $20,875,000 General Obligation Combined Purpose Bonds of this School District, and designating Phillips Murrah P.C., as bond counsel for this issuance of bonds.

Discussion and possible board action regarding the approval of the 2024-2025 Application for Temporary Appropriations as prepared by Jenkins & Kemper.

Teaching and Learning 

Discussion and possible board action regarding an agreement with Teachers College, Columbia University for onsite Professional Development and site-based coaching at a cost of $10,950.00 to be paid from Federal funds.

Discussion and possible board action regarding a service agreement with The Booking Biz for a workshop on 10/23/24 at a cost of $3,000 plus travel expenses to be paid from site funds.

Discussion and possible board action regarding an agreement with the Tulsa City-County Health Department to implement the School Health Program in elementary and intermediate schools for the 2024-2025 fiscal year.

Operations

Discussion and possible board action regarding a Catering Sales Agreement with Marriott Tulsa Southern Hills for the BPS Employee Appreciation Banquet on April 20, 2024 at a cost of $16,000.00.

Discussion and possible board action regarding additions to the Nomenclature for the BHS MCJROTC Booster Club account to add Crowdfunding and Scholarships.

Discussion and possible board action regarding a new Activity Fund account for On Job Training - Special Education.

Discussion of draft changes to Policy 6110 Sanctioning of Parent and Booster Clubs. 

Discussion and possible board action regarding declaring items as surplus to be disposed of in accordance to Oklahoma Statutes.

Executive Session

Discussion and possible board action to move into executive session to discuss the employment of Certified Teachers and Certified Administrators, Directors, Support Personnel, and Head Athletic Coaches subject to assignment by the Superintendent for the 2024-2025 fiscal year per Attachments "A" "B" "C" and "D," respectively 25 O.S. Sec. 307 (B)(1)(7).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Human Resources

Discussion and possible board action to approve any resignations submitted after the agenda was posted.


None

Discussion and possible board action regarding the employment of those Certified Teachers subject to assignment by the Superintendent for the 2024-2025 fiscal year per Attachment "A."

Discussion and possible board action regarding the employment of Certified Administrators and all Directors subject to assignment by the Superintendent for the 2024-2025 fiscal year per Attachment "B."

Discussion and possible board action regarding the employment of Support Personnel subject to assignment by the Superintendent for the 2024-2025 fiscal year per Attachment "C."

Discussion and possible vote to approve the appointment of Head Athletic Coaches for the 2024-2025 fiscal year per Attachment "D."

New Business

Vote to adjourn