October 12, 2023 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call - Pledge of Allegiance and Oklahoma Flag salute led by North Elementary students Jace, Molly, and Blythe Baker. 

Reports to The Board

Special Recognition

Community S-Partner Award - Hardscape Materials

Spartan Spirit Award

• Kelly Corado, West Elementary
• Van Rutledge, East Intermediate

Spartan Coin of Excellence

• Bixby High School National Merit Semifinalists
• Bixby HS Varsity Cheer, 2023 Academic State Champions

Superintendent's Report - Rob Miller

• Presentation on the Spartan Nature Center - Dr. Brenda Shaw and Dr. Michael Stick. 
• Football Program and Quarterback Club financial report - Loren Montgomery
• District Update 

Skipped to Item 5.1 at 6:58 p.m.
Returned to Item 2.3 at 7:12 p.m.

Teaching and Learning Report - Cheryl Wilkinson

Facilities and Operations Report - Gabe Hayes

Financial Operations Report - Mike Anthony

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-16. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of September 14, 2023 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2024 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of a collaborative agreement with Oklahoma University for Pre-Employment transition Services Coordination for the 2023-2024 fiscal year

Approval of an agreement with the Public Consulting Group LLC (PCG) for School-Based Health Services Program for the 2023-224 fiscal year to be paid from Medicaid Funds

Approval of renaming the Clay Target Activity Account to the Clay Target & Archery Club Account

Approval of the Bixby Wrestling teams request to participate in the Ironman Wrestling Tournament in Cuyahoga Fall, Ohio on December 7-10, 2023

Approval of the BMS and BHS JV Cheer squads request to participate in the NCA High School Nationals, in Dallas, Texas on January 19-22, 2024 

Approval of the BHS Vocal Music request to participate in the OAKE National Honor Choir in Chicago, Illinois on March 15-17, 2024

Medical Leave - Certified - High School - 8/31/23-10/02/23

Medical Leave - Support - Child Nutrition - 10/16/23-11/28/23

FMLA - Certified - Middle School - 9/25/23-10/2/23

FMLA - Certified - West Elementary - 1/22/23-3/4/24

FMLA - Certified - East Intermediate - 2/26/24-5/6/24

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Presentation of the 2022-2023 Audit by Jenkins & Kemper, CPAs. Information only. No action is required by the Board of Education.

Discussion and possible board action to approve the Employee Group Life Insurance fringe benefit.

Discussion and possible board action to approve a new activity fund account for the National Art Honor Society.

Teaching and Learning

Discussion and possible board action to approve a contract for $3,654.00 with the Children's Literature Comprehensive Database (CLCD) for an annual subscription, to be paid with general funds. 

Operations

Discussion and possible board action regarding the Bixby Public Schools Board of Education Notice of Regular Meetings for the calendar year 2024.

Discussion and possible board action to approve a contract with Oklahoma Natural Gas (ONG) in the amount of $68,748.00 for the relocation of a gas line required for the Spartan Athletic Building Project.

Discussion and possible board action regarding declaring items as surplus to be disposed of according to Oklahoma Statutes.

Human Resources

Discussion and possible board action regarding the assignment of Rylie Littlejohn as an adjunct teacher in Intermediate Mathematics to teach math classes at the High School for the 2023-24 fiscal year. 

Discussion and possible board action regarding the assignment of Stephen Deem as an adjunct teacher in Physical Science for High School credit to teach Physical Science classes at the Middle School for the 2023-24 fiscal year. 

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

Miscellaneous

Discussion and possible board action regarding the 2023 School Election Resolution.

New Business

Vote to adjourn