August 10, 2023 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Reports to The Board

Superintendent's Report - Rob Miller

Teaching and Learning Report - Cheryl Wilkinson

Facilities and Operations Report - Gabe Hayes

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-13. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of July 13, 2023 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2024 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Review of Oklahoma State Department of Education 2023-2024 accreditation statuses for Bixby Public Schools

Approval of an agreement with Oral Roberts University for Teacher Education Programs for the 2023-2024 fiscal year

Approval of an agreement with The University of Tulsa for Speech-Language Practicum services for the 2023-2024 fiscal year

Approval of an agreement with Spring Dental for student screenings for the 2023-24 fiscal year.

Approval of High School Cheers request to compete in the UCA Cheerleading Nationals at Disney ESPN Wide World of Sports in Orlando, Florida on February 7-14, 2024

Medical Leave - Certified - East Elementary - 8/14/23 - 10/7/23

FMLA - Support - Administration - 8/4/23 - 8/9/23

FMLA - Certified - West Elementary - 9/22/23 - 12/1/23

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance - At 6:35 p.m. moved to Item 7.1 - At 6:44 p.m. returned to Item 5.1

Discussion and possible board action to approve the employment of Stephen L. Smith Corporation as financial consultants to Bixby Public Schools for the 2023-2024 fiscal year.

Discussion and possible board action to approve a reimbursement agreement between the General Fund and the Child Nutrition Fund for the 2023-2024 fiscal year.

Discussion and possible board action regarding an additional fundraising request for the BHS Athletic Training Department for the 2023-2024 fiscal year.

Discussion and possible board action to approve declaring items as surplus to be disposed of per the State Laws of Oklahoma.

Teaching and Learning

Discussion and possible board action to approve the Oklahoma Department of Career and Technology Education for programs for the 2023-2024 fiscal year.

Discussion and possible board action regarding an agreement with Oklahoma Career Tech to approve a new family and consumer sciences course for the eighth-grade students for high school credit.

Operations

Discussion and possible board action regarding an amendment to the GMP for the Bixby Stadium and Track project. 

Discussion and possible board action regarding an amendment to the GMP for the Bixby High School Academic Building. 

Discussion and possible board action regarding contracts with the City of Bixby for the provision of four School Resource Officers at a cost not to exceed $228,240.00 for the 2023-24 fiscal year.

Discussion and possible board action to approve membership renewal with Oklahoma State School Boards Association for the following: Membership Dues - $4,927.00, Assemble Board Meeting Services Subscription - $2,000.00, Policy Services Subscription - $1,000.00 and Superintendent Evaluation Tool - $200.00, for the 2023-2024 fiscal year.

Discussion and possible board action approving an agreement with Empower Academy for the 2023-2024 fiscal year.

Discussion and possible board action regarding a contract with Paulla Slawson (School Psychologist) for services for the 2023-2024 fiscal year.

Discussion and possible board action to approve changes to Board Policies: Policy 2153 Search of Students; Policy 2156 Telecommunication Devices; Policy 3125 Graduation Ceremony; Policy 4128 Parental and Maternity Leave; Policy 4134 Personal Leave Support Personnel; Policy 5107 School Visitors; Policy 6122 Safe School and Healthy and Fit School Advisory Committees; and Policy 6139 Transportation Responsibilities and Duties

Executive Session

Discussion, consideration and vote to go or not to go into executive session to discuss the negotiations proceedings with the BEA (25 O.S. Sec. 307 (B)(2)), the Evaluation of the Superintendent (25 O.S. Sec. 307 (B)(1) and (B)(7)) and two open transfer appeals (25 O.S. Sec. 307 (B)(6) and (B)(7))

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Miscellaneous

Discussion and possible board action regarding an open transfer request from the family of student "CB."

Discussion and possible board action regarding an open transfer request from the family of student "SJ."

Human Resources

Discussion and possible board action regarding James Evans's assignment as an adjunct Art teacher to teach Art classes at the Middle School for the 2023-24 fiscal year. 

Discussion and possible board action regarding the Negotiated Agreement and the Master Contract with the Bixby Education Association (BEA) for the 2023-2024 fiscal year.

Discussion and possible board action to approve updated salary scales for certified staff, administration, and support personnel. 

Discuss and possible board action to approve the superintendent's 2023-2024 contract. 

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

New Business

Vote to adjourn