July 13, 2023 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call

Reports to The Board - Skipped to Item #7.1. Returned to Item 2.1.

Superintendent's Report - Rob Miller

Facilities and Operations Report - Gabe Hayes

Comments from the Public - None

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-25. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of June 8, 2023 Regularly Scheduled Board Meeting

Minutes of June 26, 2023 Special Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2023 and FY 2024 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of Bixby Public Schools Handbooks as presented for the 2023-2024 fiscal year

Approval of an agreement with Wiris for a software subscription to MathType at a cost of $2,291.81. 

Approval of Great Expectations Proposal for the 2023-2024 fiscal year at a cost of $22,500.00

Approval of an agreement with Daybreak Family Services for the 2023-2024 fiscal year

Approval of an agreement with the University of Tulsa for Nursing Student Clinical Rotations in schools for the 2023-24 fiscal year.

Approval of an agreement with the University of Tulsa for Kinesiology Student Clinical Rotations in schools for the 2023-24 fiscal year.

Approval of the MOU from Luther College for clinical field experience program for the 2023-2024 fiscal year

Approval of MOU with Maryville University for student clinical education experiences for the 2023-2024 fiscal year

Approval of the renewal of Peachjar for the 2023-2024 fiscal year

Approval of the lowest responsible bidder for Child Nutrition Prime Vendor with Edmond Public Schools Prime Vendor Agreement with US Foods for the 2023-2024 fiscal year

Approval of the lowest responsible bidder for Child Nutrition Milk and Dairy products with Hiland Dairy Foods for the 2023-2024 fiscal year

Approval of the lowest responsible bidder for Child Nutrition Pizza products with CiCi's Pizza for the 2023-2024 fiscal year

Approval of the lowest responsible bidder for Child Nutrition Produce with Buddy's Produce for the 2023-2024 fiscal year

Approval of the lowest responsible bidder for Child Nutrition Pest Control Services with BugBros Pest Control at a cost of $750.00 per month for the 2023-2024 fiscal year

Approval of the BHS Football Teams request to participate in the 7 on 7 camp in Springdale, Arkansas on July 13, 2023

Approval of the BHS Girl's Soccer Team request to compete in the Southern Coast Cup High School Soccer Tournament in Foley, Alabama on 3/21/24 to 3/23/24 

Approval of the Boys Soccer Team request to compete in the Southern Coast Cup High School Soccer Tournament in Foley, Alabama on 3/20/24 to 3/24/24

FMLA - Support - Administration - 7/3/2023-7/11/2023

FMLA - Support - Maintenance - 7/11/2023-7/20/2023

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance  - No items this month

Teaching and Learning

Discussion and possible board action to approve the ARP ESSER III Plan for the 2023-2024 fiscal year.

Discussion and possible board action to approve an agreement with ProCare Therapy for the 2023-2024 fiscal year.

Discussion and possible board action to approve an agreement with Oklahoma University for Pre-Employment Transition Services Coordination for the 2023-2024 fiscal year.

Discussion and possible board action to approve a Memorandum of Understanding with University of Arkansas at Fort Smith for Student Teacher Education Program for the 2023-2024 fiscal year. 

Operations

Discussion and possible board action to approve a contract with Stava Building LLC for construction management services associated with the construction of the East Intermediate gymnasium. 

Discussion and possible board action regarding the Tulsa Technology Center Student Transportation Contract for the 2023-2024 fiscal year.

Discussion and possible board action to approve a service agreement with Team Professional Services for the 2023-2024 fiscal year

Discussion and possible board action to approve an agreement with Superior Termite - Pest Control for school campuses at a cost of $1,495 a month for the 2023-2024 fiscal year.

Discussion and possible board action to approve declaring items as surplus to be disposed of in accordance with the State Laws of Oklahoma. 

Human Resources

Discussion and possible board action to approve Rob Miller and Lydia Wilson as the authorized representatives of Bixby Public Schools and as such empowered to execute agreements on behalf of the District with the Oklahoma State Department of Education, the U.S. Department of Education, and agencies that may be prerequisites to the operation of State and Federal Programs for the 2023-2024 fiscal year.

Discussion and possible board action to approve Rob Miller, Lydia Wilson and Jamie Milligan as Title IX Coordinators for Bixby Public Schools for the 2023-2024 fiscal year.

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

Miscellaneous

Discussion and possible board action on a contract with Neek Films for a TV series for the 2023-2024 school year.

Discussion and possible board action regarding a sponsorship contract with Mabrey Bank for the 2023-2025 athletic seasons. 

Discussion and possible board action related to a contract with Metro Radio Group, LLC (KREF) for live-stream broadcasting services for the 2023-2024 school year. 

New Business - None

Vote to adjourn